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Student Accounting Specialist

Employer
Missouri Southern State University
Location
Missouri, United States
Salary
Salary Not Specified
Date posted
Apr 28, 2022

General Statement of Job

The Student Accounting Specialist performs accounting tasks that pertain to student-related functions of the University in relation to student account maintenance. This position handles many facets of the student accounts and accounts receivable modules in addition to accounting to the general ledger by performing the following duties.

Specific Duties and Responsibilities

Essential Duties:

Perkins Loan Program administrator/liaison with University Accounting Services (UAS). Reconciliation with all agencies pertaining to Perkins Loan Program.

Daily coding and recording of received ACH transactions.

Runs daily reporting to feed student account transaction information to the general ledger.

Monthly review of active electronic refund accounts.

Requests and reconciles federal funds for financial aid awards and federal grants and prepares necessary recording journal entries.

Draws funds from Department of Elementary and Secondary Education (DESE) for various grants/reimbursements across campus.

Performs accounting duties including month end and year end reconciliations and analysis, journal entries, and preparation of supporting work papers for a significant number of general ledger accounts.

Builds monthly work files for monthly reconciliations.

Coordinates efforts with Library to post charges on student accounts for delinquent library materials, reconciles payments and reports back to library, accelerates collection efforts on delinquent library charges when appropriate

Acts as liaison between the University and its collection agencies (and state offset) to maintain accurate records of accounts in collection and accounts that have been returned as paid or uncollectible, updates records in Banner to reflect accurate reporting of accounts with each agency, reconciles collection payments to the general ledger, and reconciles all bill codes

Reconciles external scholarship revenue and expenditure accounts, returns funds as needed.

Prepares paperwork for external auditors for annual audit.

Works with trip leaders to develop budgets and per-student costs, then reconciles accounts after the trip returns, for domestic and international group trips.

Reconciles accounts receivable deposits to the general ledger, investigates and resolves inaccuracies.

Conducts various account analyses, reconciliations, and performs other accounting related functions as necessary.

Interprets university policies and government regulations affecting student account and accounting procedures.

Meets with students on an appointment and drop-in basis to answer questions and resolve problems regarding account issues.

Prepare and send billings to outside agencies for third party payment contracts, facilities, and advertising, and prepares necessary journal entries for receivables.

Acts as Bursar’s Office veterans’ liaison.

Assists at Cashier’s window on an as-needed basis.

Year-end compilation, data entry, and transmission for the Fiscal Operations Report and Application for the Federal Aid Programs (FISAP) with the U.S. Department of Education.

Preparation of student and international student tax forms 1098-T, quarterly 1042 reporting, and the generation of 1042-S annual tax forms.

Work with Bursar to develop procedures/policies for improved efficiency and customer service.

Performs other related duties as required.

Education, Experience, and Licenses

Bachelor's degree from accredited university in business, accounting, or related discipline; minimum of two to three years higher education experience and/or training; or equivalent combination of education and experience.

An equivalent combination of relevant work experience and education may be substituted.

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
  • Excellent interpersonal, collaborative, communication, and computer skills.
  • Ability to use (or quickly learn) software systems.
  • Strong organizational skills, attention to detail, flexibility, and ability to multi-task.
  • Strong teamwork skills, high level of energy, and ability to work independently.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Effectively present information and respond to questions from groups of administrators, faculty, staff, students, vendors, government agencies and the general public.
  • Ability to use discretion and judgment and work independently.
  • Effective oral and written communication skills.
  • Ability to maintain highest level of confidentiality in accordance with the Family Educational Rights and Privacy Act (FERPA).
  • Knowledge of and familiar with generally accepted accounting principles (GAAP).
  • Knowledge of accounting principles and practices, analyses and reporting of financial data.
  • Proficiency with MS Office Suite software including Excel,

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to use a computer keyboard; and talks or hear including the use of a telephone. The employee is frequently required to stand; walk; reach with hands and arms; and stoop or kneel. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job includes close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The noise level in the office work environment is usually moderate with frequent occasions of multiple conversations in process.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

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