ADMINISTRATIVE ASSISTANT II

ADMINISTRATIVE ASSISTANT II

University of Wisconsin - Milwaukee

Position Number: 02211083

Introduction (Description of School/College/Dept/Program)
Who We Are: UWM, a doctoral/research intensive university, is Wisconsin’s premier public urban university and offers a comprehensive liberal arts and professional education at the undergraduate and graduate level to over 25,000 students. UWM takes pride in being a student-centered institution that is deeply committed to diversity in its student body, faculty and staff, and programs. Our tree-lined, 104-acre campus is located on Milwaukee’s upper-eastside, one of the city’s most attractive residential areas and home to many faculty, staff, and students. For more information, please visit our website at www.uwm.edu

What We Offer:

• Innovative, collaborative, and casual-work environment with flexible work/life balance schedules
• Challenging and progressive career development
• Excellent comprehensive benefits package
• On-site health & wellness programs
• On-site affordable day care
• Best practice PTO policies and paid holidays
• Open communication, recognition programs, and team-building events
• And much more to motivated, results-oriented individuals who want to make a real difference in their community and role

Job Summary
Under the general supervision of the Operations Support Manager (OSM), this position is responsible providing administrative support for Facility Services Operations. Process work orders for campus maintenance and chargeable work in TMA, our Computerized Maintenance Management System, including web requests and phone calls. Triage campus requests and work with the trades to remedy emergency and daily requests. Assist with processing remodeling projects in TMA , our shared email, and shared filing space. Computer skills are necessary to be successful in this position. The Work Order Center (WOC) takes on many tasks to maintain the UWM organization as a whole and our responsibilities are constantly evolving.

The starting wage for this position will be around $17-18/hr depending on experience

The University of Wisconsin (UW) System offers a comprehensive benefits package to meet the diverse needs of our community. The University contributes towards the cost of several benefit plans. Employees also receive a vacation package starting at 104 hours during first year, sick leave (with no expiration), personal holiday (36hrs each year), and paid legal holidays.

Minimum Qualifications
Applicants for this vacancy must:

• 1 year or more prior work experience in administrative office role.
• Demonstrated customer service experience
• Experience using common business software and applications (MS Word, Excel, PowerPoint, internet browsers, etc.)
• Evidence of excellent written communication skills

Preferred Qualifications
Highly qualified candidates will also have:

• Demonstrated experience with TMA (preferred) or other Computerized Maintenance Management Systems (CMMS)
• Experience in a position requiring strong organizational skills
• Evidence of the ability to focus on multiple duties at the same time
• Experience with any content management software (WordPress, etc.)

Application Instructions
Interested applicants are required to apply online and provide:

• Cover letter addressing your education/experience as it applies to all minimum and preferred qualifications
• Resume
• Document listing the names and contact information for three professional references

In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether she/he meets any of the qualifications, they will be evaluated as not meeting such qualifications. UWM will not consider paper, emailed or faxed applications.

This is a continuous recruitment. Screening begins on June 6, 2022 and will continue until the position is filled. Applications received after June 5, 2022 may not receive consideration.

Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Title and Total Compensation Project

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/

To apply, please visit: https://jobs.uwm.edu/postings/34498


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