ASSOCIATE DIRECTOR OF ADMISSIONS

ASSOCIATE DIRECTOR OF ADMISSIONS

Req #: 206381 Department: UW BOTHELL - ADMISSIONS Job Location: Bothell Campus Posting Date: 07/14/2022 Closing Info: Open Until Filled Salary: Salary is commensurate with education and experience Limited Recruitment: Other
Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

Applications received by July 31, 2022 will be given priority consideration As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Located in the heart of the Puget Sound region, the University of Washington Bothell is one of the most dynamic public universities in the state of Washington. The campus is committed to increasing access to an excellent UW education and preparing students to be leaders throughout Washington and beyond.

UW Bothell provides students a participatory, cross-disciplinary experience grounded in hands-on learning, community-based research, close relationships with faculty as teachers and mentors, and the personalized support of staff who are dedicated to student success.

The campus offers more than 55 undergraduate and graduate degrees. Current enrollment is approximately 6,000 students. More than 90 percent of undergraduates are from Washington State, more than 40% are first-generation college attendees, and more than half are students of color.

The University values hiring faculty and staff who have demonstrated experience and ability to work successfully with diverse student populations and who can contribute to a campus culture that promotes equity among colleagues.

Diversity and inclusion are core values at UW Bothell. Our work begins with the acceptance and celebration of the differences that are represented through the many diverse and minoritized communities on our campus and in the surrounding community. We recognize that we are bound together in a collective experience and that our actions impact all in our community. When we focus on the lives of the most marginalized groups among us, we also create conditions of equity, justice and academic excellence for everyone.

The three priorities of the University’s current Strategic Plan - Increasing Access, Achieving Excellence are to: strengthen diversity and equity, enhance community and campus engagement, and advance cross-disciplinary teaching and scholarship.

In addition to having award winning faculty and staff, UW Bothell has been recognized for innovations in academic programming and support services designed to help students graduate on time and debt-free. It has also earned both recognition and awards for its work in the area of environmental sustainability.

The Associate Director of Admission reports to the Director of Admissions and serves as the second-in-charge for the Undergraduate Admissions Office providing direct oversight of recruitment of Transfer and First Year students, including but not limited to, supervising the Assistant Directors for the Recruitment Team, overseeing additional admissions teams related to recruitment, and developing and executing recruitment strategies. Responsible for assisting in the management of the overall Admissions operations and recruitment and outreach efforts for UW Bothell to ensure enrollment goals are successfully met. These efforts include developing recruitment strategies, creating partnerships with key constituencies both internal and external to the University, and meeting the priorities of the overall strategic plan.

RESPONSIBILITIES:

Supervision and Development of Staff

Oversee the Recruitment Team and supervise the Assistant Directors for Transfer and First Year Recruitment. Additionally oversee one or more of the following teams as assigned: Marketing Communications, Welcome Desk, Operations, and CRM Technology, and directly supervise the Assistant Directors or Managers for these teams. Oversight includes hiring, training, providing leadership, support, motivation, assignment of responsibilities, professional development, and staff recognition. Serve as interim supervisor for team members in the absence of Assistant Directors or Managers.

Leadership and Planning

Develop and manage strategic recruitment plans that are designed to reach admissions and enrollment goals by applying best practices associated with recruiting first year and transfer students, ensuring inclusion of prospective students from groups who are traditionally underrepresented on the campus. Collaborate closely with academic programs in developing strategies to balance admission of both internal and external applicants to maintain appropriate enrollments. In collaboration with the Director of Admissions, develop an annual budget for recruitment and admission activities.

Admissions Teams Collaboration

Collaborate with the Marketing & Communications Team and other constituents such as University Marketing Communications and Academic Schools, in the design and development of materials – print, electronic, posters, give-aways, brochures, and other media – for communication and promotion of opportunities for admission and transfer to UW Bothell. Assist to ensure print and electronic media communicates the mission, vision, and requirements of each Academic School. Provide guidance in development of annual marketing and communication plans for the recruitment of first year and transfer students from high schools and community colleges locally and throughout the state of Washington. Assist in the planning of events associated with recruitment and information for new and prospective students such as Campus Preview Days, Admitted Student Days, college information fairs, individual appointments, and group sessions. Assist the Recruitment Team and Welcome Desk with requests about application, admissions processes and enrollment requirements from prospective and current applicants. Serve as backup in absence of Welcome Desk staff. Serve as backup Advisor on Duty in absence of recruitment staff.

Data Collection and Distribution

Provide leadership to leverage the Admissions CRM (currently Slate) to systematically collect, analyze, and use data on market, prospects, applicants, admitted students, and enrolled students in order to target resources effectively, and constantly improve recruitment strategies. Provide leadership that enables staff to effectively use data systems to inform recruitment activities. Evaluate and review confidential data and make recommendations to schools and the administration. Develop, design and generate statistical reports to meet UW Bothell needs. Monitor goals and progress to ensure recruitment outcome goals are met and to ensure compliance with all state and federal regulations. Provide regular data and consultation to academic schools regarding the effectiveness of program-level recruitment and admissions activities. Provide assistance to academic schools in ensuring access to and use of data on prospects, applicants and admitted students in order to help target resources and develop strategies for improved recruitment and retention.

Advising for Prospective Students

Manage a small recruitment territory and academic program assignment and represent UW Bothell Admissions at local and regional recruiting events. Serve as a resource regarding policies and requirements for admissions and enrollment.

Ensure effective use of the full range of electronic, social media, print, event, and personal contacts in order to communicate with prospective students and applicants. Support sustained positive relationships with high school counselors, principals, and other partners. Support positive and collaborative relationships with advisors and administrators in regional community colleges who share information with their students about transfer opportunities.

Other Duties as Assigned

Perform other duties as assigned by the Director of Admissions. Attend industry conferences for professional associations such as National Association for College Admissions Counseling and Pacific Northwest Association for College Admissions Counseling. Participate on task forces and university committees as assigned.

MINIMUM REQUIREMENTS:

• Bachelor’s Degree in Business, Communications, Education, Psychology, Sciences, or other related field.
• At least 5 years’ progressively responsible experience working in an academic or professional educational program.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS:

• Documented success in planning, implementing, and evaluating college admissions recruiting programs for first year and transfer students
• Strong organizational management skills
• Successful experience providing effective staff supervision and performance management, creating a positive working environment which emphasizes professional development.
• Demonstrated skill in communicating effectively with a diverse set of applicants and their families through publications, in-person events, written communications, and with web-supported materials.
• Excellent critical thinking skills and ability to analyze data as part of planning and process evaluation and improvement.
• Experience with social media communication in a professional setting.
• Experience in working effectively with diverse populations.
• Experience using CRMs.

DESIRED:

• Masters degree plus four years experience in an academic setting with emphasis on admissions, advising, and student-related services.
• Slate CRM experience

WORKING CONDITIONS:

Office setting with some night and weekends; some in-state and out of state travel using state vehicle; ability to lift/move 30+ pounds of recruitment materials.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .



Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

COVID-19 VACCINATION REQUIREMENT

Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.