Operations and Finance Manager, Montana Campus Compact

Staff Vacancy Announcement



Montana Campus Compact (MTCC) invites applications for an Operations and Finance Manager to join their team. The person assigned to this position will provide leadership and oversight for the Campus Compact network office operations, including development, compliance, financial management, personnel and communication. This role supports a 17-campus network dedicated to public service, student engagement and addressing community needs. This position is responsible for managing student employees, including a graduate student or work-study student intern.

Operations

• Create, develop, and implement systems and procedures for staff operations.
• Serve as liaison with other UM departments, including Business Services and HRS.
• Manage and ensure departmental compliance with funders and partners.
• Manage and ensure departmental compliance with UM policies and procedures.
• Lead and coordinate staff committees and task forces as assigned for special initiatives.
• Provide training on MTCC systems to external audiences at member campuses.
• Provide training for departmental staff on MTCC/UM procedures and protocols.

Financial Management

• Manage and oversee all income and expenses, including reconciliation of expenses.
• Manage all programmatic and affiliation and membership processes and ensure proper accounting.
• Create and manage systems for invoicing, tracking, and collecting MTCC revenues.
• Supervise and maintain all MTCC financial records.
• Research, negotiate, and contract with vendors/professionals for goods and services.
• Manage all financial logistical needs for staff training and special programmatic events.
• Prepare monthly grant spend down plans, ensuring grant-funded programs are meeting funder expectations and utilizing available resources;
• Prepare monthly unit budget reports, tracking revenues and expenses, and anticipating future events.
• Provide professional support for grant budget development, reconciliation, expenditure-match reporting, funder visits and audits.
• Manage hiring and termination paperwork and state required procedures for grant funded programs.
• Develop and maintain file management procedures and systems for MTCC records and grant documents.
• Manage and process payroll.

Development and Communication

• Create grant budgets and narratives for all AmeriCorps funding.
• Lead all awards and scholarship processes.
• Provide professional support for data collection, aggregation, publication, dissemination.
• Manage and coordinate the preparation and publication of Annual Report and other publications.
• Update and create content for mtcompact.org.
• Lead MTCC social media and monthly communications with the statewide campus network.
• Assist with implementation of innovative strategies and special programs to support the equitable distribution of MTCC programming and resources.
• Prepare MTCC’s annual Impact Report.
• Assist with board and funder communication.

Following the training period, the staff member will have a working knowledge of the Montana Campus Compact network office and affiliate campuses in detail, will be skilled in using UM Data Warehouse, Grizmart, Banner, and understand the process and flow of the departments Accounts Payable/Receivables. This individual will have a good understanding of whom to contact when issues arise or when needing assistance on how to process a task (i.e. business services for invoices not being processed, Human Resources for paycheck issues, ORSP for grant questions.) The individual will have an idea of how to prioritize projects with the daily multitasking that is needed to maintain the workflow of this position. This person will understand the grant process and how to keep it well organized, compliant and on budget.

Required Skills

• Ability to work independently and solve complicated issues.
• Ability to prioritize and manage multiple tasks in a timely, professional manner.
• Working knowledge of standard office procedures and ability to learn University policies and procedures.
• Ability to assist in developing and implementing office procedures and systems as needed.
• Aptitude wit preparing mailings, filing, and processing routine forms and paperwork.
• Ability to be professional and customer-oriented in representing the department when working with people such as AmeriCorps members, Deans/Presidents/Chancellors and their staff, as well as constituents in our community and our affiliate’s communities.
• Program and/or project leadership and management experience.
• Strong understanding of grants management, budgeting, accounts receivable and payable.
• Excellent communication skills, both written and oral, and the ability to effectively communicate with diverse populations and stakeholders.
• High ethical standards to handle confidential criminal background check results.
• Proficiency with office hardware (computers, telephones, printers, scanners) and software, including the following: Word, Excel, Outlook, Canva, WordPress.
• Knowledge about Montana culture and communities, including experience in the higher education and nonprofit sectors.
• Experience with HR and payroll policies and procedures.
• Ability to work independently and maintain consistent office hours, between 8:00 AM and 5:00 PM, Monday through Friday, throughout the calendar year (including summers).

Minimum Required Experience

• High School diploma and two (2) years’ experience or an equivalent combination of education and experience.

Preferred Qualifications

• Bachelor’s degree in business, accounting or related area
• Federal grant management experience, especially AmeriCorps and AmeriCorps VISTA
• Professional experience as an administrator and/or office manager
• Experience working with AmeriCorps or national service programs
• Experience using UM database software and systems, including Banner and UMDW
• Background in website maintenance
• Proven ability to work with diverse cultures, including tribal, aged, rural and high-poverty communities; ability to work collaboratively within a group, as both contributor and occasional project leader
• Volunteer and service experience

About Montana Campus Compact and UM

Montana Campus Compact (MTCC) advances the public purposes of colleges and universities by deepening their ability to improve community life and to educate students for civic and social responsibility. MTCC is a statewide network of colleges and universities, and engages students, faculty, administrators, and community volunteers to address critical community needs through strong campus-community partnerships. Hosted by The University of Montana, the MTCC Network Office facilitates the work of Campus Compact institutions throughout the region by securing funding, administering programs, organizing training, and providing technical support for staff and faculty from the network.

The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, please visit the links below.

• University of Montana
• Video: Mission First, People Always
• UM on YouTube

Position Details

Position Title: Program Manager

Position Number: 014130

Department: MTCC

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Salary: $18.35/hr - Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department .

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).


How to Apply

Extended Priority Application Date: Monday, July 11, 2022 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online via "New Resume/CV" button below

*Please note, only five (5) attachments allowed per application. Please combine documents accordingly.

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience.
3. Professional References – names and contact information for three (3) professional references.

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular