Administrative Assistant

COMPANY DESCRIPTION

Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres, just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.

UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve, and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far.

As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application!

The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.

JOB DESCRIPTION

The Center for Global Engagement is seeking applications for an Administrative Assistant position. This position provides critical administrative support and front-desk reception for Center for Global Engagement services in the areas of International Admission, International Student & Scholar Services, Study Abroad and Global Partnership Development.

RESPONSIBILITIES

• Ensure consistent and professional front desk reception for Center for Global Engagement visitors including prospective students and their families
• Assist in the scheduling, organization, and planning of programmatic events, orientations, meetings, activities, and new student arrivals
• Provide administrative and clerical support for International Admission, Study Abroad, Global Partnerships, and International Student and Scholar Services
• Manage various database resources, completing data entry and producing various documents and reports as needed (includes admission application management in Slate, I-20 issuance and maintenance in SEVIS and record management in Banner)
• Assist with travel arrangements for CGE staff
• Serve as a Notary Public
• Perform regular credit card reconciliations for CGE staff
• Process shipping, both domestic and international
• Maintain information files, both electronic and in hard copy
• Manage telephone, walk-in, and email inquiries
• Manage and order office supplies
• Manage, sort, and distribute incoming correspondence
• Oversee various office operations and assist with new office strategies when appropriate

QUALIFICATIONS

• Proficiency with Microsoft Word and Excel, copy machines, email, fax and multi-line phone system
• High school diploma or GED certificate required, Bachelor's Degree preferred
• High school diploma or GED certificate required, Bachelor's degree preferred
• Experience with Google Docs, Forms, Calendar, and Drive preferred
• Excellent communication skills in writing, interpersonally, and on the phone
• Exceptional organizational abilities
• Demonstrated multi-cultural awareness and sensitivity
• Must be a U.S. citizen or permanent resident in order to work within the Student and Exchange Visitor Information System (SEVIS)

BENEFITS

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Tuition Discount
• Free Parking