Administrative Associate

Amherst College


Amherst Campus
Amherst Staff
Regular
Full time
JR2414

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Administrative Associate position. The Administrative Associate is a full-time, year-round position, starting at $19.48/hour. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the w ays in which they bring value to and will work towards supporting a broadly diverse community.

The Administrative Associate reports to the Associate Director and is responsible for providing the Loeb Center for Career Exploration and Planning with daily administrative and operations support and assisting the employer relations team. This position interacts with a diverse and broad array of constituents including, students, staff, faculty, alumni, employers, parents, prospective students, and the general public. The Administrative Associate is highly organized, with excellent interpersonal, computer, administrative, and communication skills.

Summary of duties and responsibilities:

Administrative and Operations Support

• Serve as the receptionist and provide a professional, welcoming, and inclusive environment to all who visit the Loeb Center
• Perform and maintain daily opening and closing procedures as outlined by manager
• Manage incoming phone, mail, and in-person inquiries and outreach
• Assist with tracking financial expenditures and financial/budget transactions within the department
• Help with event and guest logistics
• Assist with appointments/meetings, including but not limited to scheduling meetings on behalf of the director and associate director, student/alumni advising appointments, staff, campus partner, employer, and vendor meetings/events
• Effectively support and engage a diverse community
• Support data requests, such as generating data reports through our database, Handshake, creating/updating spreadsheets and documents, or data entry and research requests
• Perform duties including, but not limited to, filing, sorting mail, maintaining periodicals, and help with print/mail activities and resources
• Maintain readiness of the common areas (e.g. event and interview rooms, front desk, waiting area, and kitchen with the Loeb Center)
• Recommend and order department supplies and maintain office equipment
• Support activities related to the center's advisory council, including scheduling and follow up, technical facilitation and support of meetings and events, preparation of information/communications/materials, and hotel/food/vendor requests
• Provide support for emergent Loeb Center projects or internal initiatives
• Assist with the Career Closet resource for student professional attire
• Supervise a front desk student worker as needed

Employer Relations Operations Support

• Review and approve Handshake jobs, internships, employers, and events
• Assist as needed with employer outreach and follow-up
• Monitor the recruitment email and respond to employer requests
• Greet employers and help with on-campus and virtual recruiting events
• Assist with other ad hoc employer development tasks and activities

Qualifications

Required:

• H.S Diploma or GED equivalent
• 3-5 years of related experience
• Proficient in MS Office Programs and Google Suite as well as remote work tools such as Zoom
• Strong problem solving, organizational, and time management skills including the ability to manage multiple, concurrent tasks/activities with demanding timelines and transition quickly between them
• Excellent verbal and written communication, interpersonal, and customer service skills
• Experience working with a diverse population and demonstrating inclusive behavior
• Self-starter and ability to work independently
• Comfortable with routinely shifting demands
• Ability to work in a fast-paced environment with frequent interruptions
• Ability to interact with a variety of constituents on a daily basis
• Willingness to assist on other projects as needed

Preferred:

• Associate's Degree
• Experience working in an academic setting
• Strong MS Office Excel skills

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure itmeets your total compensation requirements. Click here for Benefits Information .

Amherst College requires all employees to be fully vaccinated for COVID-19 (medical and religious exemptions may apply).

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure itmeets your total compensation requirements. Click here for Benefits Information .

Interestedcandidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs . Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Career icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.

To find information about job group and level (JGL) follow this link.

PI176980488