ADMINISTRATIVE ASSISTANT

Salary:

Minimum $20.00 HOURLY
Depending on Qualifications
The starting salary for the position is $20.00/hour but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

Job Summary:

Reporting to the Executive Assistant to the Office of the Associate Vice Chancellor (OAVC), this position provides administrative support to the OAVC, as well as the Executive Director of Facilities Planning & Delivery (FP&D), and staff in the FP&D unit. This position is responsible for the organization, security, and confidentiality of records and files and may be involved with highly sensitive and confidential issues including personnel issues, real estate development acquisitions, and facility planning.

Responsibilities:

Provides administrative support to a department or group of professionals in support of unit goals under direct supervision

• 15% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 20% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• 5% Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation
• 45% Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities
• 10% Manages multiple calendars
• 5% Work on special assignments and assist the Associate Vice Chancellor and Deputy Associate Vice Chancellor when the Executive Assistant is not available

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
H.S. Diploma

Qualifications:

2 or more years of experience working in an administrative setting

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Work Schedule:

Monday-Friday: 7:45 am - 4:30 pm

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable


How to Apply:

We are eager to learn more about how your experience and passion may align with this position. Please submit a cover letter referring to your related work experience and a resume detailing your educational and professional background. Please keep in mind, applicants need to articulate all required qualifications in their cover letter and/or resume. Applicants who have preferred qualifications should share those too.

We are committed to reducing bias in the recruitment process and utilize a redacted application process, which is the practice of removing personally identifiable information from application materials, before the screening of applicants begins. This may include, but is not limited to, name, gender, age, education, address, dates (such as graduation dates), photos, references, links to personal webpages, supervisor names, and/or citizenship."

Contact:

Lisa Raetzman
lisa.raetzman@wisc.edu
608-263-9670
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Administrative Assistant I(AD001)

Department(s):

A710050-FACILITIES PLNG AND MGMT/AVC/ASSOC VC OFFICE

Employment Class:

University Staff-Ongoing

Job Number:

257746-CP



The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: May 3 2022 Central Daylight Time
Applications Close: May 22 2022 11:55 PM Central Daylight Time