Executive Assistant to VP for Student Affairs

Executive Assistant to VP for Student Affairs

Job No: 511410
Work Type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Working Title: Executive Assistant to the Vice President of Student Affairs

Classification Title: Administrative Analyst/Specialist Exempt I

Posting Details

Priority Application Date (Posting will remain open until filled): Tuesday, March 22nd @ 11:59pm PST

Hiring Preference


This position is open for application by current Sacramento State staff employees only per Article 9.2 of the current California State University Employees Union (CSUEU) contract.

Position Summary

This position is directly responsible to the Vice President for Student Affairs within the broad guidelines and established procedures, policies, and regulations governing faculty, staff, and administrators. This position provides administrative and analytical support to the VPSA in all of the aforementioned areas, and is responsible for direct interaction with students, students' families, upper level campus administrative and academic administrators, community members, private and government officials, as well as staff in the Chancellor's Office. As a part of these interactions, the incumbent will receive and disseminate confidential information that must be treated with a significant level of judgement and discretion. Furthermore, this incumbent works collaboratively with other members of the VPSA's Office staff and staff throughout the division on multiple projects supporting division priorities and activities.

FLSA: Exempt

CSU Classification Salary Range: $ 3,897.00 - $ 7,051.00 per month

Hiring Range: $ 3,897.00 - $ 6,000.00 per month commensurate with candidate's education, experience, skills, and training

Salary Grade/Range: 2

Recruitment Type: Regular

Time Base: Full-Time

Pay Plan: 12 months

Work Hours: Monday - Friday 8am-5pm. Hours may vary depending on department need.

Department Information

Welcome to the Division of Student Affairs. With more than 50 departments and programs, we strive to provide comprehensive administrative services, academic support and a vibrant campus life experience for our students. For more information: https://www.csus.edu/student-affairs/

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications

1. Working knowledge of most common laws and policies regarding confidentiality and the ability to appropriately handle highly sensitive and confidential information.
2. Effective interpersonal skills and the ability to interact productively with students and their families, people at all levels of the organization, high level legislative representatives, executives and representatives from external partners and the general public.
3. Experience in appointment and meeting scheduling, travel planning, and excellent organizational skills including some experience in workflow and/or project management: ability to effectively organize, multitask, delegate, and timely and appropriate follow up.
4. Ability to be flexible and adapt to rapidly changing priorities; ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed.)
5. Ability to work in a fast-paced, sometimes high-pressure environment while simultaneously juggling multiple high priority tasks.
6. Ability to work independently and as a member of a highly collegial and productive team.
7. Ability to interpret policies, procedures, and other institutional commiques and summarize them and/or communicate them effectively to others in writing or verbally.
8. Ability to use standard office equipment (e.g. PC and laptop computers, color and laser printers, scanners, copiers, fax machine, multi-line phone system, voicemail, LCD projector).
9. Proficiency in Microsoft Office software with advanced skills in Microsoft Word, Outlook, Excel and PowerPoint
10. Proficiency in proof-reading and researching information, on the internet or through other sources, and providing brief, executive level summaries when needed.

Conditions of Employment

• Ability to pass a background check

Preferred Qualifications

1. Baccalaureate, associate degree, administration certificate or other equivalent credentials or experience.
2. Five or more years' experience working with a high-level administrator in an educational or similar setting or in a complex business environment.
3. Direct experience and knowledge of working in an educational and/or university environment.

Required Licenses/Certifications

N/A

Documents Needed to Apply

Resume and cover letter

About Sac State

Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to https://www.csus.edu/experience/student-success/" href="https://www.csus.edu/experience/student-success/">student success, https://www.csus.edu/diversity-inclusion/" href="https://www.csus.edu/diversity-inclusion/">diversity, equity and inclusion, https://www.csus.edu/experience/anchor-university/" href="https://www.csus.edu/experience/anchor-university/">community engagement, https://www.csus.edu/university-advancement/" href="https://www.csus.edu/university-advancement/">philanthropy, and https://www.csus.edu/campus-safety/" href="https://www.csus.edu/campus-safety/">campus safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID-19 Vaccine Certification Information:
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu
Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html.

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Eligibility Verification
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.


Advertised: March 01, 2022 (8:30 AM)
Applications Closes: Open Until Filled

To apply, visit https://careers.csus.edu/en-us/job/511410/executive-assistant-to-vp-for-student-affairs


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