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Events Coordinator, Alumni Engagement

Posting Details

Posting Details



Job # 038398 Department Code 50101-1149 Department Advancement and External Affairs Job Title Events Coordinator, Alumni Engagement Location Syracuse, NY Pay Range Commensurate with Experience Staff Level S4 FLSA Status Non-exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
The Events Coordinator will provide support for events, affinity programs, and related communication efforts led by the Office of Alumni Engagement. Reporting to the Executive Director, Events and Affinity Programs, this position will provide task-oriented, and logistical support for the Events and Affinity Programs area and portfolio of more than 65 programs/events each year including Orange Central Reunion and Homecoming weekend, affinity programs, academic partnership programs, Orange Experiences, both in-person and virtual, and any additional programs either on campus, across the country or internationally that the team leads.

She/ He will assist with various aspects of alumni programs including planning documents, metrics, surveys, diagrams, nametags, and other logistics. The position will also handle expenses and travel arrangements for both the Events and Affinity and Communications and Digital Engagement areas. The Coordinator will staff and assist with set-up and breakdown of many on-campus and virtual programs, including during evening and weekend hours. Qualifications
  • Bachelor’s Degree is required.
  • A valid driver’s license is required
  • Excellent and very strong attention to detail and ability to multi-task.
  • Strong written, verbal and interpersonal communication skills.
Job Specific Qualifications
  • Ability to carefully craft documents and proofread them for both accuracy and consistency.
  • Strong computer skills including basic and advanced functions in Microsoft Outlook, Excel, Word.
  • Skill to contribute as a team player in a respectful and professional environment.
  • Ability to work weekends and nights as necessary for programs.
  • Physical ability to assist with set-up and breakdown events and stand for long periods.
  • Ability and willingness to learn new online systems including Encompass, CITRUS and All Seated.
Responsibilities
Implement and assist with all the following aspects of all Events and Affinity alumni programs: build and maintain internal timelines and speaker overview documents, communication forms, list retrievals, building of post-event surveys, coordinate audio-visual arrangements, create room diagrams/floor plans, on-campus requisitions/request and memos, nametags and event kit preparation and shipments.

Utilize and maintain proficiency of the CITRUS alumni database and utilize it to build events and track event attendance, participation, and interactions.
Utilize and maintain Encompass, our website platform, which hosts all event registrations, and pull attendee lists and complete all post-event metrics in our dashboard.
Assist with expenses and travel arrangements for both the Events and Affinity and Communications and Digital Engagement areas.

Provide in-person support for on-campus programs and support for virtual alumni programs. Includes assisting with set-up, breakdown, attendance, and other logistics. This may include nights, weekends and non-business hours.

Other duties as assigned Physical Requirements Tools/Equipment Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu. About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link https://www.sujobopps.com/postings/93441 Job Posting Date 05/02/2022 Application Deadline Full Consideration By Job Category Staff Message to Applicants

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