The University of Maryland Baltimore (UMB)
recruiting for an experienced Public Records Act
(Paralegal III) to join the Office of
. The paralegal in this position
will assist and support attorneys with general legal matters that
arise for the University and will be responsible for general office
organization and administration tasks, electronic file creation and
document organization, drafting and preparing routine
correspondence, proofing and editing, conducting legal research,
and locating, retrieving, reviewing and delivering public records
as necessary for the University to comply with the Maryland Public
Information Act. The Public Records Act Paralegal will work
in parallel with two incumbent paralegals. The Office of
University Counsel coordinates with the Maryland Office of the
Attorney General which is responsible for managing UMB
The Office of University Counsel provides legal services and advice
to management personnel, leaders, officers, and officials on a
vibrant 65-acre campus which includes an affiliated biopark and
medical center. It includes schools of law, social work,
nursing, pharmacy, a graduate school, the world’s first dental
college and the nation’s oldest public medical school.
Hybrid office/telework schedules
UMB offers a generous benefits package, which includes 22 vacation
days, 14 floating and holiday, 15 sick days; comprehensive health
insurance and retirement options; and tuition remission for
employees and their dependents at University System of Maryland
UMB requires all faculty, staff, and students to be
vaccinated against COVID-19. Exemptions for medical or religious
reasons will be processed through Human Resources.
Principal Responsibilities and Tasks:
The general nature and level of paralegal work performed by the
Public Records Act Paralegal is listed below. This is not to
be construed as an exhaustive list of professional responsibilities
or all job duties performed.
- Track status of all public records requests that are received
by the University.
- Analyze public records requests and assist attorneys in
determining the type and scope of search that must be undertaken to
find responsive records.
- Work with University faculty and staff to perform document
searches and to arrange transfer of documents to the Office of
University Counsel for review.
- Review documents to determine responsiveness of documents to
- Mark documents as privileged or exempt and redact as
- Prepare documents for copying and production.
- Compute, invoice and collect fees for documents. Arrange
delivery of documents.
- Learn and apply the provisions of the Maryland Public
Information Act and public records-related statutory exemptions and
- Monitor proposed and new provisions of the Maryland Public
- Assist attorneys in drafting response letters to
requesters. Use templates to produce standard letters.
- Monitor deadlines to ensure records are provided within the
- Consult with attorneys regarding exemptions for withholding
records to prevent unauthorized release.
- Perform legal and business research, prepare legal documents
based on model templates and draft correspondence applicable to
legal issues in draft and final forms as directed by the assigning
- Proofread legal documents and correspondence and make required
corrections in spelling, grammar, and punctuation.
- Maintain electronic and paper-based legal reference volumes and
other resource materials in the University Counsel law library.
- Perform routine administrative functions necessary to support
attorneys and maintain the good order of the office including
processing incoming mail, opening new files, filing documents
(electronic and paper), preparing spreadsheets, inventorying and
organizing supplies, supplying copiers and printers with ink and
paper, calling for service to repair computers and other business
equipment, processing basic business transactions, ensuring good
communication and coordination with other administrative and
- Assess office needs and provide administrative support to
attorneys. Manage office website content and ensures accurate and
up-to-date website links for reference materials accessible to
campus and public.
- Coordinate and oversee completion of training for staff,
including orientation and required training. Ensure staff is
trained in the use of legal technologies used by Office.
- Provide mentorship and training to assigned staff. May
provide routine supervision of other staff and may be responsible
for the performance assessment.
- Communicate with requesters on behalf of the University in a
professional, courteous, and appropriate manner.
- Exercise professionalism, tact, and discretion in all
- Performs other duties as assigned.
or B.S. degree from an accredited college or university.
Seven (7) years of experience
performing paralegal duties including document review in a law firm
or government setting. Experience researching federal, state
and local regulations, codes, statutes and cases.
Compensation of the position is
estimated in the $77,000 to $85,000 range and is dependent on
education, experience, and qualifications.
UMB is an Equal Opportunity/Affirmative Action Employer. All
qualified applicants will receive consideration for employment
without regard to sex, gender identity, sexual orientation, race,
color, religion, national origin, disability, protected Veteran
status, age, or any other characteristic protected by law or
policy. For assistance related to employment, please contact the
Staffing department at HRJobs@umaryland.edu
If you anticipate needing a reasonable accommodation for a
disability under the Americans with Disabilities Act (ADA), during
any part of the employment process, please submit a UMB Job
Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu
Please note that only inquiries concerning an ADA request for
reasonable accommodation will be responded to from this email