Assistant to the Office of the President and Board of Trustees

Job Summary

Position requires a commitment to a collaborative work ethic, close attention to detail, some flexibility in work hours and weekend hours periodically. The Assistant reports to the Executive Assistant to the President and must maintain confidentiality appropriate to the Office of the President and the Board of Trustees.

Salary Grade

O08

Essential Functions

Office of the President
1. Handles routine office operations, including but not limited to the physical environment of the office, screening telephone calls, handling office mail, greeting visitors, etc.
2. Assists in the planning and execution of President’s Office meetings and events.
3. Oversee and support the office Zoom account and office email accounts and electronic calendars.
Board of Trustees
1. Serve as the primary administrative contact for the Board of Trustees.
2. Manage Board of Trustees Board and Committee meetings, including scheduling, agendas, logistics, communications, technology, and event execution.
3. Oversee and support the Board Zoom account, Qualtrix suvey platform and the Govenda Board of Trustee portal.
4. Assists vice president committee liaisons and their executive assistants with the preparation and uploading of the pre- and post-meeting materials to the Board portal.
5. Maintains the official records of meeting minutes for Board and committee meetings.
6. Maintains Trustee database, ensures such information is accurately reported on the Board portal and Raiser’s Edge.
7. Knowledge of the Board of Trustees Constitution and Bylaws and process and procedures.

Other Duties and Responsibilities

1. Demonstrate a strong commitment to continuous improvement.
2. Support the mission, vision, and values.
3. Perform other duties as assigned.

Minimum Qualifications

1. Motivated self-starter and flexible team player who works well in a small office environment.
2. Excellent computer skills, database management experience
3. Excellent oral, written and organizational skills.
4. Responsive and adaptable to a fast-paced environment and changing priorities with an ability to multitask and prioritize workload.
5. Excellent analytical and project management skills.
6. Ability to articulate complex questions and answers.
7. Ability to communicate graciously and interface effectively with all constituents while maintaining a friendly and resourceful attitude.
8. High school graduate.
9. Three to five years relevant experience.

Preferred Qualifications

1. College degree.
2. Some experience with board governance.

Working Conditions/Physical Requirements

Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently / constantly in order to lift, carry, push, pull or otherwise move objects.

Work Hours

Posting Date

04/27/2022

Closing Date

Open Until Filled

Yes

Special Instructions to Applicants

Please be aware that as a continued emphasis on keeping our community safe and healthy, we will require all faculty, staff, and students to submit verification of full vaccination for COVID -19.

Elmhurst University is a leading institution of higher education that seamlessly blends liberal learning and professional preparation to help students reach their full potential. Elmhurst University offers more than 70 undergraduate majors, 15 graduate programs, degree-completion programs for busy adults, and the acclaimed Elmhurst Learning and Success Academy for young adults with developmental disabilities. Elmhurst University is one of the Top 10 Colleges in the Midwest, according to U.S. News & World Report; and U.S. News, Money and Forbes magazine’s consistently rank Elmhurst as one of the Midwest’s best values in higher education.

Recruiting and retaining a diverse workforce is a critical component of the University’s mission, vision and core values. Our commitment stems from the belief that an institution of higher learning is enriched by the presence of diversity. Elmhurst University is an EO Employer. Elmhurst University prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law.

Direct Link to this Posting
https://elmhurst.simplehire.com/postings/1714