About Curry College:
Founded in 1879, Curry College is a private, four-year, liberal
arts-based institution in Milton Massachusetts. In addition to the
main campus classes for adult learners are also offered at our
campus at Cordage Park in historic Plymouth. Curry College is
accredited by the New England Commission of Higher Education
(NECHE). Curry College offers 22 undergraduate majors, over 60
minors and concentrations, as well as five graduate programs.
The Curry College mission is to educate and graduate students
prepared to engage in successful careers and active citizenship
with a global perspective. We are an inclusive community of diverse
learners and educators, committed to continuing our legacy of
developing effective communicators with reflective and critical
thinking skills. We mentor and empower our students, building
meaningful relationships that inspire them to achieve their
Curry College provides rigorous and relevant academic programs
to undergraduate and graduate students, and our rich blend of
liberal arts and career-directed programs is enhanced by practical
field experiences and co-curricular activities. Learning at Curry
extends beyond the classroom and is embedded in all that we do.
Diversity and a culture of equity and inclusion among students,
faculty and staff are crucial to the mission statement of Curry
All qualified applicants will receive consideration for
employment without regard to race, color, religion, gender, sexual
orientation, sex identity or expression, national origin, age,
disability, veteran status, or any other basis protected by
applicable state and federal law, including Title IX.
Under the general supervision of the Senior Administrative
Assistant, the Administrative Assistant is responsible for
providing a wide variety of support to the Department of Buildings
and Grounds. The Administrative Assistant is the primary back up to
the Senior Administrative Assistant and will be expected to provide
coverage in the absence of the Senior Administrative Assistant.
1. Reception/Front Desk Functions:
- Triages incoming telephone calls for department and take
messages or dispatch calls as needed; refer non-routine inquiries
to the appropriate person;
- Sort and process incoming correspondence to the appropriate
- Assist with all aspects of office services for the department
including but not limited to filing, order and maintaining office
2. Administrative Functions:
- Monitor, update and dispatch work order requests via School
Dude system. Log work orders on the spreadsheet, note all
billing charges and identify any duplicate work order
- Assist/support the Budget Analyst as needed;
- Follow-up on outstanding work orders and ensure completion of
work order and close out work order in School Dude system;
- Generate dorm damage bills as necessary and send to Residence
Life and Housing Department for processing;
- Enter all work orders called into the Department by the Foreman
of Grounds, Foreman of Trades, Assistant Director or Director;
- Assist with training of the Residence Life and Housing
Department staff with entering, approving or declining School Dude
work order requests;
- Maintain vehicle list spreadsheet and work with the Mechanic to
ensure that the inspection stickers and plate renewals are received
on time. Order from vendors and assist with returns as
- Maintain the spreadsheet for crew members and student worker's
valid driver's licenses and trades licenses;
- Work with the Director, Foreman of Trades and the Foreman of
Grounds to call vendors, order supplies and materials and maintain
the various spreadsheets to track the orders and supplies;
- Activate and replace on-call pagers that are not working
- Troubleshoot NEXTEL telephone issues with vendors;
- Works independently within clearly defined department and
college standard operating procedures, referring unusual problems
involving scheduling of work priorities and purchases to the
Assistant Director of Buildings and Grounds.
- Assist the Senior Administrative Assistant in maintaining room
reservations; set-up and booking all events held in conference
facilities on campus, including but not limited to: Parent's
Lounge, ARC, Miller Field House, Student Center and Westhaver Park.
Confer with the room reservation scheduler every Thursday to ensure
requests for the following week have been received by Buildings
- Maintain the Buildings and Grounds scheduling calendar for
vendors; post calendar in approved location;
- Maintain and update monthly on-call schedule for Buildings and
Grounds and post in approved location;
- Assist Senior Administrative Assistant as needed with the
scheduling of seasonal help, including but not limited to the
processing of paperwork for summer lifeguards, work-study students
and summer help.
4. Back-up to Senior Administrative
- In the absence of the Senior Administrative Assistant,
maintains files for all major events on- campus including, but not
limited to: Commencement, Honorary Degree Dinner, Academic Planning
Days, Accepted Students Day and other major events held on campus
for Curry and non-Curry Organizations. Coursedog schedule for Arc,
Parents Lounge, Keith Auditorium and other areas that Buildings and
Grounds is responsible for and post for housekeeping and Lead
Grounds Worker every week;
- In the absence of the Senior Administrative Assistant, takes
notes for bi-weekly meetings with Student Center representatives,
Residence Life representatives, Public Safety and Buildings and
Grounds. Outlines action items from meetings for initiation by
contractors or staff members.
- Respect and maintain confidentiality, parameters of operation,
professional protocols, and individual privacy;
- This position is the primary back up for the Senior
Administrative Assistant and will perform tasks as required that
are normally assigned to the Senior Administrative Assistant in
- Assists the Accounting Assistant with date stamping of
invoices, reconciling gasoline slips, scanning and filing invoices
- Assist the Health and Safety Coordinator with data entry of the
MSDS information and other information as required;
- Perform other duties as assigned by supervisor of his/her
- A minimum of a High School Diploma or equivalent is required.
- A minimum of 2-4 years of office administration
- Basic knowledge of bookkeeping procedures.
- Excellent interpersonal skills to effectively deal with a
variety of individuals.
- Demonstrable computing skills and efficiency utilizing
computing applications on the systems and programs of the College's
choice; currently by way of example, Microsoft Office Suite.
- Ability to follow-up, follow-through, multi-task, set
priorities and adhere to deadlines.
- Associate's degree preferred.
Committed to attracting and retaining a diverse staff, Curry
College will honor your experiences, perspectives and unique
identity. Together, our community strives to create and maintain
working and learning environments that are inclusive, equitable and
At the College's discretion, the education and experience
prerequisites may be excepted where the candidate can demonstrate,
to the satisfaction of the College, an equivalent combination of
education and experience specifically preparing the candidate for
success in the position.
Employment in this position is contingent upon the successful
completion of all required pre-employment background checks.
Inquiries about the application of Title IX can be directed to
the College's Title IX Coordinator, Rachel King at
Rachel.firstname.lastname@example.org, (617) 979-3516, or King Academic
Administration Building, 55 Atherton St, or US Department of
Education, Office of Civil Rights ("OCR") - Boston Office, 5 Post
Office Square, 8th Floor, Boston, MA 02109-3921, (617)
Please apply online at
for consideration. Interested applicants must submit the
- a cover letter;
- a resume; and;
- a list of three professional references, one of which must be a
former or current supervisor, including complete contact
information and professional titles.