Accounts Payable Specialist

Unity College
Maine, United States
Salary Not Specified
Posted Date
May 2, 2022

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs
Employment Type
Full Time

Position Title:

Accounts Payable Specialist

Reports To:


FLSA Status:


Functional Area:


Position Identifier:



Business Admin

Location Identifier:


Geographic Location:

NG - New Gloucester

About Unity College:

For more than fifty years, Unity College has been preparing the next generation of environmental professionals and leaders to successfully face real-world challenges. With environmentally focused degrees, Unity College offers affordable and accessible degrees, certificates, and non-degree courses, through a variety of modalities including hybrid, in-person, hyflex, and online.

Our Mission:

Through the framework of sustainability science, Unity College provides a liberal arts education that emphasizes the environment and natural resources. Through experiential and collaborative learning, our graduates emerge as responsible citizens, environmental stewards, and visionary leaders.

Position Overview:

This is an Enterprise position that is responsible for performing Accounts Payable related duties on a professional level and works closely with the Controller as well as other Unity College Enterprise and Sustainable Education Business Units (SEBUs) budget managers.

Key Responsibilities:
  • Manages the input, payment, and reconciliation of all vendor invoices and student refunds.
  • Manages the E-requisition/purchase order system, trains users on the system, and fields all user questions.
  • Ensures compliance with W-9 collection and filing of 1099s.
  • Ensures compliance with Unclaimed Property laws.
  • Ensures compliance with purchasing policies for all invoices, refunds, credit card purchases and reimbursements.
  • Records and reconciles fixed assets and depreciation.
  • Manages U-Card system in collaboration with Student Success, employees, Campus Store transactions. Fields user questions and requests. Reconciles accounts and relationship with off-campus restaurants.
  • Creates accounts payable batches and payouts.
  • Manages sales tax liability payments.
  • Associate degree in Accounting or Business or at least three (3) years of job-related experience or any similar combination of education and experience.
  • Basic computer skills and knowledge of Microsoft products and accounting software with a preference in knowledge of GP Dynamics.
  • Ability to effectively present information and respond to questions from managers and students.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to maintain the highest level of confidentiality.
  • Strong organizational skills and attention to detail.
  • Ability to multi-task and establish priorities for meeting deadlines, using time efficiently.
  • Ability to function effectively within a matrix organizational structure, maintaining open lines of communication while being discreet, courteous and well poised.
Work Schedule / Availability Requirements

Work hours are specific to the requirements of this position and can include days, evenings, and weekends. Working extended hours required as needed. Must be flexible and cooperative in fulfilling responsibilities and meeting the Colleges needs. Although Unity College employees are generally scheduled to work at their specifically assigned locations, there are times when travel is necessary and employees are required from time to time to attend events, meetings or work temporary assignment at any Unity College location.

Physical Demands

While performing the duties of this job, it is regularly required to sit and talk or hear. The employee is occasionally required to stand or walk. The employee must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The use of either hand for repetitive movements such as grasping, grasping and turning, and fine manipulation is required as is the ability to use the telephone for internal and external communications.

Location: Pineland Farms, New Gloucester, Maine

Just a half hour from Portland, Unity College Headquarters, Unity College Distance Education, The Technical School for Environmental Professions (opening in 2022), and the School of Environmental Business & Sustainable Ventures are based at the Pineland Farms campus. The facilities are within easy access to one of the fastest-growing cities for startups in the country.


Unity College offers a comprehensive and competitive compensation and benefits package for its faculty and staff. Benefits for eligible employees include:
  • Paid holidays
  • Paid time off
  • Medical
  • Dental
  • Short- and Long-term disability
  • Life Insurance
  • Flexible work benefit eligible
  • Vision
  • 403B

At Unity College, we dont just accept difference we celebrate it, we support it,
and we thrive on it for the benefit of our employees, our students, and our community.
Unity College is proud to be an equal opportunity workplace and is an affirmative action employer.

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