Part Time Administrative Assistant

Hudson County Community College

Part Time Administrative Assistant  

(Posting Date: May 2, 2022) 

College Overview 

Hudson County Community College (HCCC) is an award-winning, comprehensive urban college serving one of the most historic and ethnically diverse areas of the United States. HCCC students were born in 119 countries and speak 29 different languages. The diversity and the multitude of our community’s cultures, life experiences, skills and aspirations, are the very values and traits that empower us to be productive and caring members of our society. 

HCCC embodies an unwavering commitment to student success and an intentional focus on diversity, equity, and inclusion. In 2019, the President’s Advisory Council on Diversity, Equity and Inclusion (PACDEI) was instituted to develop new levels of understanding and access and advance the College’s commitment to transparency and inclusion. We are proud of the differences we share, which are the foundation for the life changing and transformational education we offer and the social mobility we provide to the communities we serve.  

HCCC has three campuses located just minutes from Manhattan: the Journal Square campus in Jersey City and North Hudson Campus in Union City are adjacent to vital transportation hubs; the Secaucus Center has abundant parking. Fully accredited by the Middle States Commission on Higher Education, the College offers courses and classes in a wide variety of disciplines to the people and businesses of Hudson County, one of the most ethnically diverse areas of the United States. The College was recently recognized with the 2021 Association of Community College Trustees (ACCT) Northeast Regional Equity Award, and the 2021 INSIGHT Into Diversity’s Higher Education Excellence in Diversity (HEED) Award. In 2016 the Gabert Library was one of three academic libraries in the United States to receive the Excellence in Academic Libraries Award from the Association of College and Research Libraries (ACRL), and in 2019 the HCCC Tutoring Center received the Frank L. Christ Outstanding Learning Center Award for Two-Year Institutions. In 2019, the College joined Achieving the Dream, a network of high achieving community colleges, part of its expanding effort toward continuous improvement in student success. 

HCCC has partnerships with every major four-year college and university in the greater New Jersey-New York area and beyond, accommodating seamless transfer of credits for further undergraduate and graduate education. Hudson County Community College is proud of its culture of care and invites applications from those wishing to join a community dedicated to promoting student success in all forms.  

Position Summary/Job Description  

Under the supervision of the Accounts Payable (AP) Manager, the purpose of this position is to assist in AP functions with coordinating/printing AP checks, answering the phones, data entry, and customer service, use of all office equipment, filing/e-filing supporting documentation and other related duties assigned by the AP Manager and/or the Controller. The position also provides administrative support to the Controller.  

Duties and responsibilities include: 

• Receive information required to produce checks for vendor payments, employee reimbursements and student refunds. Ensure checks are produced accurately and timely.  

• Assist with filing/e-filing supporting documents and forms for payments.  
• Provide administrative support to the Controller (e.g., preparing Excel schedules, coordinating requests for approval, order office supplies, receiving mail etc. Work on assigned special projects.  
• Customer service: (assist employees, answer phone calls). 

Part-time staff are authorized to work up to 24 hours a week. 

Required/Minimum Qualifications  

Associate Degree; Knowledge of basic computer skills; knowledge of basic math skills; customer service skills. 

Demonstrated ability to interact with a culturally diverse population and to effectively and respectfully function and communicate within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds. 

Preferred Qualifications 

Advanced word and excel skills; knowledge of Ellucian’s Colleague system  

Applications 

For full consideration please send resume, cover letter, salary expectations, and a list of three professional references to Suhani Aggarwal; saggarwal@hccc.edu; and cc copy to: resumes@hccc.edu 

COVID-related Information and Vaccination Requirements. https://www.hccc.edu/community/returntocampus/index.html 

As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies. 

HCCC is an equal opportunity and affirmative action employer. We are committed to ensuring a diverse and inclusive learning and working environment. Decisions on employment are made on the basis of the qualifications of an individual for the particular position being filled. Women, veterans and minorities are encouraged to apply. 

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