ATSU - Administrative Support Admissions

Employer
A.T. Still University
Location
Missouri, United States
Salary
Salary Not Specified
Posted Date
Apr 29, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Admissions, Enrollment, Retention & Registrar, Financial Aid, Other Student Affairs
Employment Level
Administrative
Employment Type
Full Time


A.T. Still University (ATSU) is seeking non-exempt Administrative Support for Admissions on the Kirksville, Missouri, campus. The position reports to the Director - Admissions Processing and is responsible for providing support to Admissions with clerical duties such as answering the telephone, scanning materials into ImageNow/AMP, filing, shredding, opening mail, working with CampusNexus, collating packets, and other processing tasks as needed.

Major Job Duties
  • Pick up mail twice each day, open, scan, and distribute to appropriate staff.
  • Link documents scanned to current applications or add to Hold Drawer.
  • Answer incoming calls to general admissions number.
  • Coordinate with other staff to greet guests/staff entering the Admissions Office.
  • Check electronic hold drawer for materials for new applications and link to project in ImageNow/AMP.
  • Send card to DO references for KCOM accepted students.
  • Assign interviewers in AMP for designated programs.
  • Prepare and assign applicants to appropriate Admissions Committee(s) meeting in AMP.
  • Collate packets of information as needed.
  • Provide phone coverage as needed when application coordinators are on vacation/out of the office.
  • Assist with inventory of office supplies.
Job Responsibilities
  • Pick up mail twice daily, open, scan and distribute to appropriate staff.
  • Shred weekly.
  • Link scanned documents to current applications or add to electronic hold drawer.
  • Keep basic office supplies from Purchasing in stock.
  • Provide phone coverage as needed when application coordinators are on vacation/out of the office.
  • Call in copier problems and report monthly counts to IKON.
  • Coordinate with other staff to greet guests/staff entering the Admissions Office.
  • Help with collating packets as needed.
  • Prepare weekly minutes of Admissions Committee meetings.
  • Check electronic hold drawer monthly to determine if documents need linked to new applications.
  • Answer incoming phone calls to Admissions X2237 and monitor voicemail received.
  • Assign applicants to interviewers in AMP for appropriate programs.
  • Ensure interview evaluations are submitted and remind interviewers if needed.
  • Assign Applicants to Admissions Committee meetings as necessary.
  • Close out “Interview Invites” as appropriate (KCOM 21 days, SOMA 30 days).
  • Letter matching in AMP.
  • Send card to DO references for KCOM accepted students.
  • Provide materials for interviewers to send congratulatory cards to newly accepted students.
  • Provide assistance to the Director – Admissions Processing verifying reports/information in CampusNexus.
  • Obtain availability for KCOM Admissions Committee members and prepare schedule of members for each meeting.
  • Enter decision updates for WebAdmit into AMP through API for KCOM and SOMA.
  • Update statues of MOSDOH and CCPA Home Town list.
  • Update contact information updates from application services into CampusNexus.
  • Send new accept information for KCOM to staff to contact and then send offer through AMP.
  • Provide list of white coat sizes for KCOM and MOSDOH for ordering.
  • Keep Student Life updated on cancels for those incoming students assigned to student housing.
  • Enter payments by check into AMP for accepted students and update/manually enter fees as needed.
  • Monitor AMP for those that have paid application fees but not submitted as well as paid acceptance fees but didn’t sign admission agreements.
  • Mark SOMA CHC’s as completed in prematriculant checklist in AMP, scan form in ImageNow and link.
  • Prep KCOM for prescreening as requested by Director – Admissions Processing.
  • Process Admissions Counselor expense reports and credit card statements at end of the month.
  • Update spreadsheet and budget folder as we get expenses and check variance reports monthly.
  • Assist with new student orientation as needed.
  • Other tasks as assigned.
Qualifications
  • Computers, typing, and data entry knowledge
  • Outgoing personality with good people skills
  • Adaptable
ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits .

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