ATSU - Administrative Support Admissions

A.T. Still University (ATSU) is seeking non-exempt Administrative Support for Admissions on the Kirksville, Missouri, campus. The position reports to the Director - Admissions Processing and is responsible for providing support to Admissions with clerical duties such as answering the telephone, scanning materials into ImageNow/AMP, filing, shredding, opening mail, working with CampusNexus, collating packets, and other processing tasks as needed.

Major Job Duties

• Pick up mail twice each day, open, scan, and distribute to appropriate staff.
• Link documents scanned to current applications or add to Hold Drawer.
• Answer incoming calls to general admissions number.
• Coordinate with other staff to greet guests/staff entering the Admissions Office.
• Check electronic hold drawer for materials for new applications and link to project in ImageNow/AMP.
• Send card to DO references for KCOM accepted students.
• Assign interviewers in AMP for designated programs.
• Prepare and assign applicants to appropriate Admissions Committee(s) meeting in AMP.
• Collate packets of information as needed.
• Provide phone coverage as needed when application coordinators are on vacation/out of the office.
• Assist with inventory of office supplies.

Job Responsibilities

• Pick up mail twice daily, open, scan and distribute to appropriate staff.
• Shred weekly.
• Link scanned documents to current applications or add to electronic hold drawer.
• Keep basic office supplies from Purchasing in stock.
• Provide phone coverage as needed when application coordinators are on vacation/out of the office.
• Call in copier problems and report monthly counts to IKON.
• Coordinate with other staff to greet guests/staff entering the Admissions Office.
• Help with collating packets as needed.
• Prepare weekly minutes of Admissions Committee meetings.
• Check electronic hold drawer monthly to determine if documents need linked to new applications.
• Answer incoming phone calls to Admissions X2237 and monitor voicemail received.
• Assign applicants to interviewers in AMP for appropriate programs.
• Ensure interview evaluations are submitted and remind interviewers if needed.
• Assign Applicants to Admissions Committee meetings as necessary.
• Close out “Interview Invites” as appropriate (KCOM 21 days, SOMA 30 days).
• Letter matching in AMP.
• Send card to DO references for KCOM accepted students.
• Provide materials for interviewers to send congratulatory cards to newly accepted students.
• Provide assistance to the Director – Admissions Processing verifying reports/information in CampusNexus.
• Obtain availability for KCOM Admissions Committee members and prepare schedule of members for each meeting.
• Enter decision updates for WebAdmit into AMP through API for KCOM and SOMA.
• Update statues of MOSDOH and CCPA Home Town list.
• Update contact information updates from application services into CampusNexus.
• Send new accept information for KCOM to staff to contact and then send offer through AMP.
• Provide list of white coat sizes for KCOM and MOSDOH for ordering.
• Keep Student Life updated on cancels for those incoming students assigned to student housing.
• Enter payments by check into AMP for accepted students and update/manually enter fees as needed.
• Monitor AMP for those that have paid application fees but not submitted as well as paid acceptance fees but didn’t sign admission agreements.
• Mark SOMA CHC’s as completed in prematriculant checklist in AMP, scan form in ImageNow and link.
• Prep KCOM for prescreening as requested by Director – Admissions Processing.
• Process Admissions Counselor expense reports and credit card statements at end of the month.
• Update spreadsheet and budget folder as we get expenses and check variance reports monthly.
• Assist with new student orientation as needed.
• Other tasks as assigned.

Qualifications

• Computers, typing, and data entry knowledge
• Outgoing personality with good people skills
• Adaptable

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits .