Administrative Coordinator- Part- Time - (STA009830)

Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory.

1. Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures.
2. Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests.
3. Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms.
4. May coordinate and compile information for various programs and activities for faculty and graduate students.
5. Oversees the work assignments of clerical staff and coordinates daily office operations.
6. Coordinates all aspects of space management and conducts property inventory for the department.
7. Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature.
8. Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus.
9. Performs other job-related duties as required.

EEO/AA

Qualifications :

High school and 5 years experience

Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience.

Additional Job Posting Information:

• Department is willing to do education in lieu of experience.
• May Be Eligible for Alternative Workplace Arrangements .
  
  

Notes to Applicant: **This is a Part-time position** This position serves as the UH Passport Facility Manager and is responsible for executing U.S. Department of State passport applications and maintaining facility status per State Department requirements. This individual must become certified as a U.S. Department of State Passport Agent in order to execute his or her job duties and must be a U.S. citizen per U.S. Department of State regulations. This individual oversees the “Passport for Coogs” program, including processing payments and reimbursements for students, faculty, staff and the general public. This individual must run monthly reports, be very experienced in excel, including pivot tables and have incredible attention to detail. The following documents are required: · Cover letter delineating the manner in which your work experience applies to the posting. ·Resume · Salary History ·Transcript · Complete application · Three work references. The hiring department expects you to name current or past supervisors. NOTE: We will maintain your confidentiality and notify you in advance of making contact with any of your references. References will be contacted only after the interviewing process has been completed. Education will be accepted in lieu of experience.