Program Assistant

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Job Summary

Serves as the litigation paralegal and primary administrative coordinator for Earthrise Law Center at Lewis & Clark Law School. Provides a broad range of administrative support for Earthrise staff attorneys, clinical faculty members, clinical students, and the clinic director, including case management, communications, and contact management.



Description of Duties & Responsibilities

Paralegal (50% of the time):

• Prepare and file legal briefs and other court documents at the direction and under the supervision of Earthrise attorneys.
  
  
• Create tables of authority and tables of contents on the days (and occasionally and sometimes nights) of filings.
  
  
• Help organize and finalize declarations and attachments when filing briefs.
  
  
• Organize adobe documents by breaking them apart, combining them together, OCRing them, Bates stamping them.
  
  
• Docketing from earthrise-docket@lclark.edu, so attorneys’ deadlines are calendared.
  
  
• Forward legal inquiries from earthrise@lclark.edu, the general organizational in-box.
  
  
• Request books, articles, other media for litigation.
  
  
• Download and save online materials from sites like regulations.gov and various other government production sites.
  
  
• Prepare fee sheets/running attorney hours.
  
  
• Prepare and mail courtesy copies to judge’s chambers after filing.
  
  
• Calendar and monitor case deadlines.
  
  
• Occasionally make travel arrangements for attorneys.
  
  
• Draft, edit, and mail cover letters and other correspondence.
  
  
• Assist with document management, and file system organization.
  
  

Administrative (25%):

• Perform general office duties, including but not limited to making copies, scanning, maintaining our dropbox storage system, etc.
  
  
• Plan staff and litigation meetings, including seeking agenda items from staff.
  
  
• Monitor email forwarding from outgoing fellow accounts Maintain case database.
  
  
• Assist in some light IT troubleshooting.
  
  

Clinic Responsibilities (15%) :

• Maintain clinic calendar (fellow and clerk openings and closings, clerk start dates, information sessions, application deadlines if we want to require one for the clinic).
  
  
• Plan information sessions, including reserving rooms, coordinating food and catering (when safe), communicating with student groups (and the Lewis & Clark “announce account”) to increase potential attendance.
  
  
• Plan clerk and fellow interviews Hiring communications during clerk and fellow application processes.
  
  
• Share large dropbox folders and files with clients and students including summer clerks.
  
  
• Run student hours.
  
  
• Set class up (zoom, presentations), record absences, verify excused absences with Co-Directors.
  
  
• Create student accounts and ensure they are closed when no longer necessary Create case selection form and matrix at the beginning of the clinic year.
  
  
• Maintain class presentations and Monday memos, including distributing them back to attorneys when they require past presentations again.
  
  

Communications (10%):

• Make basic updates to Clinic website and social media at the direction of the Development Associate.
  
  
• Work with the Development Associate to generate ideas for social media and website content.
  
  

Minimum Qualifications

• High School Diploma or equivalent (G.E.D.)
  
  
• 1 year of Paralegal work in almost any legal field.
  
  
• Ability to organize and manipulate data and formulas in excel.
  
  
• Proficiency in adobe (merging, OCR, Bates stamping, and adding headers and footers to PDF documents)
  
  

Preferred Qualifications

• AAS or 1 year certificate from a program like Portland Community College’s.
  
  
• 2 years of Paralegal and administrative or executive support experience.
  
  

Work Schedule

• Part-time (20 hrs/week)
  
  
• Benefits Eligible: Yes
  
  

Pay Rate

• $21.13 per hour
  
  

Directions for Cover Letter

Please upload your cover letter on the My Experience screen in the resume section.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators

( https://www.lclark.edu/about/title_ix_compliance ).

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.