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Administrative Assistant

Northern Kentucky University
Kentucky, United States
Salary Not Specified
Posted Date
Apr 1, 2022

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Level
Employment Type
Full Time
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Posting Details

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Position Information

Working Title Administrative Assistant Department Steely Library Compensation Title Position Number 30025753 Position Status Regular Work Schedule
Monday – Friday, 8:15 am – 4:30 pm Hours per Week 37.5 Months per Year 12 Commitment to Inclusive Excellence

Northern Kentucky University ( NKU ) seeks excellence by enriching its educational environment and culture through the diversity of its administration, faculty and staff and by embracing inclusiveness, equity, and global awareness in all dimensions of its work. NKU is an Equal Opportunity/Equal Access/Affirmative Action institution. We encourage applications by members of diverse groups and by persons with a demonstrated commitment to issues of diversity and experience in achieving goals relative to inclusive excellence.

Purpose of Position
This position, under the general supervision of the Business Officer, will provide support to the administrative staff within the Dean’s office and serve as the initial point of contact for visitors. This position will also interact with and provide support to other library faculty and staff.

This position must exhibit a high level of customer service, communications, writing and organizational skills for dealing effectively with administrators, faculty, staff, students, and the public. High level professionalism and discretion is also required, as is the ability to maintain confidentiality. Primary Responsibilities
Budget Support:
- Process professional development / travel documents for all library personnel
- Process supply orders
- Initiate purchase requisitions and payments through SAP
- Process and submit deposits to Student Account Services
- Communicate with the college’s academic coordinators in the processing of course development payment information

Human Resources Support:
- Serve as time administrator
- Assist with on-boarding/off-boarding library employees
- Coordinate with search committees on interview scheduling / agendas and document management of positions.
- Process travel reimbursements to candidates and external service providers

Administrative Support –
- Assist Associate Deans with scheduling meetings
- Create meeting agendas and meeting minutes
- Maintain library policies and procedures documents
- Plan and coordinate, in coordination with the Assistant to the Dean, various library functions and events
- Assist in establishing and maintaining an efficient and up-to-date records management system including digital records

Facilities Support:
- Schedule the use of various meeting rooms available within the library
- Maintain key inventory
- Submit online workers to Operations & Maintenance
- Provide support for maintenance of asset inventory, including staff-assigned devices, in collaboration with the Senior Associate Dean

Other duties as assigned Qualifications
1. Proficiency with Microsoft Office with emphasis on the advanced features of Word, Excel, PowerPoint, Outlook, and Teams. General experience and competence with computer software.

2. Strong communication, organizational, administrative, and interpersonal skills are necessary, with commitment to customer service excellence.

3. Capacity to perform in a high-intensity environment characterized by critical deadlines and changing priorities.

4. Must be self-directed in performance of multiple and concurrent tasks and projects.

5. High level of professionalism and discretion is required, as is the ability to maintain absolute confidentiality Minimum Education Bachelor's Degree Preferred Education Bachelor's Degree Minimum Experience 2 years Salary Minimum $17.63 per hour Pay Grade S67

Posting Detail Information

Requisition Number 2022S1584 Job Open Date 04/01/2022 Job Close Date Open Until Filled No Quick Link Is this an internal only posting? Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Why are you interested in this position?

    (Open Ended Question)

  2. * Describe your organization skills, such as maintaining calendars, prioritizing assigned work and organizing your workspace.

    (Open Ended Question)

  3. * Please list all computer programs and software you are comfortable using.

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. References
Optional Documents

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