Assistant Director, NCAT Business Operations & Planning
- Employer
- Auburn University
- Location
- Alabama, United States
- Salary
- Salary Not Specified
- Date posted
- Apr 28, 2022
View more
- Position Type
- Faculty Positions, Business & Management, Accounting & Finance, Business Administration, Management, Administrative, Business & Administrative Affairs, Financial Affairs, Grants & Contracts
- Employment Type
- Full Time
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Position Details
Position Information
Requisition Number
S1626P
Home Org Name
National Ctr Asphalt Technology
Division Name
Samuel Ginn Col of Engineering
Position Title
Assistant Director, NCAT Business Operations & Planning
Job Class Code
EA98
Appointment Status
Full-time
Part-time FTE
Limited Term
No
Limited Term Length
Job Summary
Manages the business, financial, facility, administrative and human resources strategies and programs of the National Center for Asphalt Technology ( NCAT ).
Essential Functions
Accounting and Financial Management: Responsible, through self or others, for the accounting, reporting, budgeting, and monitoring of all financial matters within NCAT . Develops financial strategies to ensure the operating viability of NCAT through analysis of assets and liabilities.
Prepares and submits financial forms for major proposals. Ensures that all fiduciary
responsibilities of the partnership with the National Asphalt Pavement Association ( NAPA ) and the National Asphalt Pavement Association Research and Education Foundation Inc. ( NAPAREF ) are fulfilled. Manages the finances so that adequate reserves are available to meet future needs.
Provides high- level programmatic support by recommending and implementing improvements to accounting practices, systems, and procedures, and by providing lead researchers and managers with analyses, projections, and trends necessary to keep NCAT at the forefront of the asphalt pavement research community.
Budget Management: Creates reports summarizing the current and projected financial state of NCAT . Prepares and monitors the operating budget for NCAT and provides analysis for funding activities, business operations, project accounting, and budgetary counsel in support of NCAT’s strategic plan. Prepares Test Track conference budget and determines appropriate registration fees. Communicates and clarifies NCAT’s project budget development and monitoring processes to new researchers. Responsible for both pre- and post-award financial management for typically 75-100 active research contracts.
Compliance Management: Reviews documentation for compliance with University, legal, cost accounting standards, and other guidelines.
Human Resource Management: Partners with College of Engineering’s HR Liaison to ensure HR processes and strategies are appropriately administered. Prepares documentation for merit and supplemental pay. Compiles annual performance reviews for submission to the college. Completes documentation needed for filling vacancies, job reclassifications, and employee terminations, including full-time employees, temporary employees, and student employees. Coordinates all HR processes involved in searches, job offers, and onboarding.
Contract Management: Responsible for the facility maintenance contracts of the NCAT properties to include the main office, lab, and test track, ensuring that the buildings and grounds are well kept and presentable ( NCAT facilities are generally maintained independent of AU Facilities). Coordinates repairs and renovations with AU Facilities and/or directly with local contractors as appropriate. Contacts utilities for service needs and manages the maintenance contracts including telephone systems, internet services, custodial contracts, water, HVAC service, building alarm/security, pest control, and landscaping maintenance. Serves as the point of contact with Auburn University’sFacilities and/or contractors for capitol repairs and renovations. Establishes contracts with hotels, conference centers and local transportation services for tours and meetings. Writes RFPs for maintenance contracts and negotiates through PPS for best values. Coordinates meeting room contracts and arrangements and catering and vendor set up.
Business Management/Development: Develops comprehensive business plans for new training initiatives, engineering services, workforce development, and intellectual property assets that involve revenue and expense forecasting, marketing, and partnering. Prepares and aids in presentation of reports and information semi-annually to NCAT Board of Directors. Prepares minutes for board meetings.
Supervises NCAT administrative and financial staff, approves leave requests, payroll, annual performance reviews, annual planning documents, and assigns work tasks. Acts as liaison between the faculty, staff, Engineering Business Office, Office of Sponsored Programs, and Contracts & Grants.
Minimum Education and Experience
Education Level
Bachelor's degree from an accredited institution
Field of Study
Degree in Accounting; or a degree in any field plus a CPA .
Years of Experience
7
Area of Experience
Experience in accounting, financial management, business operations, as well as working knowledge of HR with progressively increasing levels of responsibility and accountability. Must have 2 years of experience leading, mentoring or supervising employees.
Requirements for Additional Job Levels
Alternate Minimum Education and Experience (If available)
Education Level
Indicated education is required; no substitutions allowed.
Field of Study
Years of Experience
Indicated experience is required; no substitutions allowed.
Area of Experience
Requirements for Additional Job Levels
Minimum Skills, License, and Certifications
Minimum Skills and Abilities
Knowledge of accounting, budget and management principles and practices and analysis of finance; AU sponsored programs research administration rules and regulations. Knowledge of various marketing
and communication theories, concepts, techniques, mediums and strategies, financial practices and procedures and general business operations. Knowledge of AU employment policies and processes for
faculty, staff, temporary employees and students including foreign nationals.
Minimum Technology Skills
Minimum License and Certifications
Desired Qualifications
Desired Qualifications
Posting Detail Information
Salary Grade
35
Salary Range
$51,900 - $86,400
Job Category
Business/Accounting/Finance
Working Hours if Non-Traditional
City position is located in:
Auburn
State position is located:
AL
List any hazardous conditions or physical demands required by this position
Posting Date
04/28/2022
Closing Date
EEO Statement
Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Special Instructions to Applicants
Please provide 3 references
Quick Link for Internal Postings
https://www.auemployment.com/postings/29232
Documents Needed to Apply
Required Documents
- Resume
- Cover Letter
Required fields are indicated with an asterisk (*).
- * Please select how you first became aware of this opportunity.
Your response helps us determine how we can more effectively reach
our candidates.
- AcademicKeys
- The Chronicle of Higher Education
- DiversityJobs
- HigherEdJobs
- HERC (Higher Education Recruitment Consortium)
- Indeed
- RecruitMilitary
- The Tuskegee News
- Professional organization or journal
- Veterans Assistance Services
- Disability Assistance Services
- State Employment Service
- Social Media
- AU Job Bulletin
- Notified by an Auburn employee
- College or university Career Services
- I went to the AU Employment Website directly (www.auemployment.com)
- Other
- * Do you have a Bachelor's degree or higher from an accredited
institution in Accounting, OR a degree in another field PLUS a CPA
credential?
- Yes
- No
- * Do you have 7 years of experience in accounting, financial
management, business operations, as well as working knowledge of HR
with progressively increasing levels of responsibility and
accountability?
- Yes
- No
- * Do you have 2 years of experience leading, mentoring or
supervising employees?
- Yes
- No
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