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ADMINISTRATIVE ASSOCIATE DIRECTOR

Employer
University of Wisconsin-Madison
Location
Wisconsin, United States
Salary
Salary Not Specified
Posted Date
Apr 28, 2022

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Position Type
Administrative, Academic Affairs, Faculty Affairs, Institutional Research & Planning, Business & Administrative Affairs, Other Business & Administrative Affairs, Executive, Executive Directors, Other Executive
Employment Level
Administrative
Employment Type
Full Time
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Salary:

Minimum $80,000 ANNUAL (12 months)
Depending on Qualifications

Job Summary:

The mission of the Wisconsin Institute for Discovery (WID) is to discover and inspire through interdisciplinary research conducted in a dynamic, collaborative community. WID advances frontiers of knowledge, accelerates development of solutions, and engages the State of Wisconsin through interdisciplinary research.

The Associate Director will provide administrative leadership in the development of mechanisms for fostering scientific collaborations and interdisciplinary interactions at WID and initiatives to enhance the diversity of the WID community. The position will be responsible for the development, implementation and evaluation of unique initiatives to engage the campus and local community at WID. This position will coordinate these initiatives with the building's other stakeholders - the Morgridge Institute for Research and the Wisconsin Alumni Research Foundation (WARF) - as appropriate. This position will be actively involved in strategic and long-range planning for WID.

The Associate Director will provide direct day-to-day oversight and leadership for the financial,
purchasing, human resources, payroll and benefits, research IT, and grants management personnel for WID, including improving internal processes. The Associate Director will also be the primary contact with the Office of the Vice Chancellor for Research and Graduate Education. He or she will develop and administer the center's annual budget including expenditure forecasting, general accounting, cost analysis and revenue enhancement strategies and initiatives. This position will serve as a primary point of contact for new faculty and staff joining WID.

The Associate Director will manage facility and space allocation, building operations and improvement projects. He or she will act as WID's agent in a unique building occupancy
structure and will maintain excellent working relationships with WARF, the Morgridge Institute for Research, Physical Plant, vendors, and tradespeople.

The Associate Director will oversee the WID's research administration activities and develop
procedures to ensure best-in-class support for WID investigators.

The Associate Director will actively participate in development activities for new areas of interest
and major development initiatives.

Responsibilities:

Assists with the planning and direction for multiple administrative operations of a division or large business unit(s) of the institution to advance program goals and objectives.
  • 10% Engages in strategic planning and policies to ensure the strategic direction supports the needs of stakeholders
  • 15% Evaluates, designs, and implements operations to align with the strategic direction
  • 15% Establishes goals and priorities for the annual budget for all revenues and expenditures
  • 15% Serves as the unit liaison to internal and external stakeholder groups providing organizational information and representing the interests of the unit
  • 20% Ensures that policies, procedures, and standards are maintained and develops processes and procedures to improve the unit
  • 15% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
  • 10% Leads and participates in collaborative activities to promote an equitable, diverse, and inclusive WID community and fosters a culture that welcomes, celebrates, and supports everyone in our community.
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
Bachelor's Degree

Preferred
Master's Degree

Qualifications:

At least five years of progressively responsible professional experience with a record of significant accomplishments in managing in a diverse environment is required. Previous demonstrated experience in team building, creativity, flexibility, collaboration, decision-making, staff development, systems expertise and proactive problem solving is required. Excellent communication skills are required, including clear and concise writing. Knowledge of UW-Madison policies and procedures is highly desirable. Experience in entrepreneurial and private sector businesses is also desirable.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable


Additional Information:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

How to Apply:

To apply for this position, click the button (jobs.wisc.edu, search for PVL #255343). Applicants will be prompted to upload a cover letter, resume, and list of professional references. Cover letters should highlight experience, knowledge and skills as they relate to the listed qualifications for maximum consideration.

Contact:

Siera Garcia
siera.garcia@wid.wisc.edu
608-316-4496
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Admin Assoc Dir (B)(AD056)

Department(s):

A349500-VCRGE/WID/WI INST DISC

Employment Class:

Academic Staff-Renewable

Job Number:

255343-AS



The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Apr 28 2022 Central Daylight Time
Applications Close: May 12 2022 11:55 PM Central Daylight Time

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