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Assistant Director 2 (SMU-in-Taos)

Employer
Southern Methodist University
Location
Texas, United States
Salary
Salary Commensurate with experience
Posted Date
Apr 29, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Administrative
Employment Type
Full Time
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About SMU

SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 90 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.

Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor.

About the Department:

Since 1973, SMU-in-Taos, also known as Fort Burgwin has been an educational center of Southern Methodist University. It’s beautiful setting in the Sangre de Cristo Mountains--surrounded by the Carson National Forest --provides a unique backdrop for the enrichment of body, mind and spirit. The SMU-in-Taos department is charged with four SMU terms that take place on the Taos campus: Jan Term, May Term, June Field Term, and August Term.  The department also provides conference and event coordination for outside groups to meet and experience engaging learning activities.  SMU-in-Taos’ unique environment, courses, and research opportunities contribute to its popularity and enduring success. 

About the Position:

The Assistant Director ensures an appropriate level of administrative, managerial, and operational support for the SMU-in-Taos program. The position also serves as a key contact for prospective students and their parents and provides advising as needed.

Prepares/routes both internal and external use contracts, invoices visitors, and is present during orientation for all visitors. The position also manages all aspects of enrollment/cancellations/withdrawals. 

The Assistant Director will report to the SMU-in-Taos Executive Director ad interim in the Provost's Office.

Essential Functions:

  • Serves as key contact for prospective students and their parents, provides advising as needed and appropriate. Monitors enrollment (class size, male/female ratios, housing, etc.), processes cancellation/withdrawal and other paperwork. Prepares/routes both internal and external use contracts and invoices visitors.

  • Assists Executive Director in planning and scheduling course offerings, including soliciting and reviewing course proposals, reviewing syllabi, verifying UC/GEC components, coordinating with faculty members. Maintains schedule of classes on my.SMU.

  • Ensures smooth running of SMU-in-Taos office, schedules SMU-in-Taos events on the main campus.  Hires, schedules and manages student workers who work up to 40 combined hours per week.  Maintains and organizes course forms, student paperwork, reports, marketing materials, etc. Handles other administrative duties as necessary.

  • Supports Executive Director ad interim in communicating with program faculty and academic departments to ensure they are well prepared to teach by providing regular and frequent updates/information and by responding to their questions/concerns.

  • Coordinates with other SMU departments across campus including Registrar, Student Financials, Advising, ALEC, Student Life and Resident Housing, Public Affairs, Risk Management, Legal, OIT, University Libraries, etc.

  • Coordinates marketing and advertising efforts, email blasts, open houses, and other promotional events/opportunities.  Maintains website (including editing and writing new text) and ensures accuracy of information.  Oversees student-run Taos Ambassador program, provides feedback and assistance as necessary.

  • Works closely with Enrollment Services, Student Financials and Financial Aid; and manages SMU-in-Taos Friends of Taos Scholarships.

  • Coordinates with OIT to ensure that online evaluation process is in place, reviews evaluations and shares with faculty and communicates with Office of Assessment to ensure that appropriate procedures are in place for accreditation/assessment initiatives.

  • Occasional evening/weekend hours is required.

  • Occasional travel to Taos will be necessary.

  Qualifications  

Education and Experience:

A Bachelor’s degree is required.

Three years work experience is required. Experience providing marketing and enrollment support is preferred.

Knowledge, Skills and Abilities:

Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.

Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.  

Proficiency in Microsoft Office (Word, Powerpoint, Excel, Outlook) is required. Must have the ability to learn new software.

Experience using Zoom and Sharepoint is a plus.

Physical and Environmental Demands:

  • Sit for long periods of time
  • Carry/lift over 25/50 lbs.
  • Stand
  • Walk for long distances

Deadline to Apply:

This position is open until filled. 

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.

Benefits:

SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

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