Accounts Payable

Accounts Payable & Travel Manager (Administrator I)

Job No: 511144
Work Type: Management (MPP)
Location: Sacramento
Categories: MPP, At-Will, Finance/Accounting, Full Time

Working Title: Accounts Payable & Travel Manager

CSU Classification Title: Administrator I

Posting Details


Priority Application Deadline (Posting will remain open until filled): Sunday, March 13, 2022 at 11:55 p.m.

Hiring Preference
Not Applicable

Position Summary

Under the general guidance of the Senior Director of Procurement & Contract Services, the Accounts Payable (AP) & Travel Manager performs a variety of duties and oversees the day-to-day accounts payable and travel operations for the university to ensure full compliance with Federal and State laws and regulations; and established CSU policies, requirements, procedures, and guidelines. The AP & Travel Manager is responsible for supervising the department staff whose responsibilities include, but are not limited to, accurate payments for the provision of goods and services to the university; sales and use tax calculations; travel claims processing; supplier on-boarding; records management; monthly and annual fiscal year end close activities; implementing and maintaining AP & Travel related systems and processes; and various financial reporting to both internal and external entities including the IRS and State Controller's Office.

The AP & Travel Manager regularly coordinates with Procurement & Contract Services, Property Management & Central Receiving, Facilities Management, Payroll, Bursar's Office, Financial Reporting, Accounting Services and Human Resources management and staff to ensure the integrity of system data; proper payments, reimbursements and bond payment transactions; and the accurate and timely recording of data in the General Ledger. The incumbent also works cooperatively with internal and external auditors and ensures the department complies with all Public Records Act requests after approval of University Counsel.

Other responsibilities include but are not limited to, providing communication, coordination and training on travel and accounts payable policies and procedures for internal and external clients; implementing disbursement related tax activities and reports; recommending policy and procedural changes; and implementing best practices for continuous improvement.

FLSA: Exempt

CSU Classification Salary Range: $3,750 - $10,417 per month

Hiring Range: Depending on qualifications, not expected to exceed $6800 per month.

Recruitment Type: Regular (At-Will)

Time Base: Full-Time

Pay Plan: 12 months

Work Hours: 8:00am - 5:00pm; other hours as required

Department Information

The Accounts Payable & Travel department responsibilities include, but are not limited to, accurate payments for the provision of goods and services to the university; sales and use tax calculations; travel claims processing; supplier on-boarding; records management; monthly and annual fiscal year end close activities; implementing and maintaining the department's related systems and processes; and various financial reporting to both internal and external entities including the IRS and State Controller's Office.

Required Qualifications

Equivalent to a bachelor's degree from an accredited institution with a major in accounting, business administration, finance or related field OR a combination of education and experience which provides the required knowledge.

Demonstrated knowledge of travel administration, accounts payable, IRS reporting, tax reporting, and other financial reporting practices.

Verbal and written communication skills to effectively present information, provide clear direction, and respond to questions from staff, faculty, peers, senior leadership, customers, other California State University (CSU) campuses, auditors, suppliers and external agencies.

Excellent organizational and time management skills to set priorities and deadlines that ensure goals and objectives are obtained.

Technical skills to collect, research, analyze, interpret, track, and report data and information.

Demonstrated skills using standard office equipment; computers; software programs such as Microsoft Excel, Word, PowerPoint, Outlook, Adobe; video conferencing tools (such as Zoom, Teams, Slack, Skype); and accounts payable and/or enterprise reporting systems (such as Jaggaer, Peoplesoft).

Ability to work independently, and be a self-motivated, highly productive problem solver.

Ability to use interpersonal skills to develop collaborative working relationships with internal and external communities from diverse and multicultural backgrounds.

Ability to effectively motivate, lead, and manage staff; assign duties and responsibilities; oversee work assignments to ensure accurate and timely completion; evaluate performance; provide personal development and training.

Ability to analyze situations; assess requirements; interpret technical procedures; apply applicable rules, regulations, policies and processes to formulate effective solutions and action plans.

Ability to prepare and present business correspondence and reports that are clear, concise and persuasive.

Ability to write effective and comprehensive procedure manuals and training materials.

Ability to reason logically, make appropriate recommendations and negotiate to resolve conflicts.

Ability to adapt, demonstrate flexibility and patience in a changing environment. (e.g. technology, policies, priorities)

Five (5) years progressive experience in accounts payable and travel or closely related fields.

Two (2) years of successful experience supervising professional financial staff.

Ability to pass a background check.

Preferred Qualifications

Bachelor's or master's degree in accounting, business administration, finance or closely related field.

Prior work experience in higher education, most preferably the CSU system.

Experience utilizing the CSU Central Common Financial System (CFS), PeopleSoft, Jaggaer, and/or Concur travel systems.

Experience managing staff in a hybrid, unionized environment.

Required Licenses/Certifications

N/A

Documents Needed to Apply

Cover letter and resume. Failure to upload required documents to the online application may result in disqualification.

About Sac State

Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to https://www.csus.edu/experience/student-success/" href="https://www.csus.edu/experience/student-success/">student success, https://www.csus.edu/diversity-inclusion/" href="https://www.csus.edu/diversity-inclusion/">diversity, equity and inclusion, https://www.csus.edu/experience/anchor-university/" href="https://www.csus.edu/experience/anchor-university/">community engagement, https://www.csus.edu/university-advancement/" href="https://www.csus.edu/university-advancement/">philanthropy, and https://www.csus.edu/campus-safety/" href="https://www.csus.edu/campus-safety/">campus safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID-19 Vaccine Certification Information:
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu
Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/disability-parental-leave.html#reasonable-accommodations-interactive-process .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Eligibility Verification
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.
Conflict of Interest: The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

Advertised: February 24, 2022 (1:25 PM)
Applications Closes: Open Until Filled

To apply, visit https://careers.csus.edu/en-us/job/511144/accounts-payable-travel-manager-administrator-i


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