Executive Assistant to the Director

Job Summary

The CU Museum encourages applications for an Executive Assistant to the Director ! This position is a key member of the administrative team. They work to provide administrative support to the Director of the Museum and through them the Museum faculty, staff, and students. They interact with collaborate with the Finance/HR team and the Museum and Field Studies program, to bring a professional, service-focused environment for all elements of the museum and its programs.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The University of Colorado Museum cultivates exploration and appreciation of the natural environment and human cultures through research, teaching, and community outreach. We provide academic training for graduate students in Museum and Field Studies; build, conserve, and interpret research collections; and offer exhibits and educational programs for the University and the public.

What Your Key Responsibilities Will Be

• Supports the Director and collaborate with other Administrative Staff members by:
• Providing coordination and management on strategic visions and their implementation across the Institute.
• Leading all aspects of scheduling and coordinating the Director's appointments, meetings, and conferences, including organizing and balancing competing priorities on the Director's calendar. Provide travel arrangement support for Director’s office.
• Maintains and manages the day-to-day operations of the museum by recommending, purchasing, and or leasing office supplies, copiers, furniture, etc. Act as the liaison for the Museum with OIT.
• Ensuring that Museum activities align with Institute bylaws and standing rules and as well as rules and regulations of the University.
• Bringing innovation to the Museum’s vision of inclusive excellence and support the Director in promoting equity, diversity and inclusion across the Institute.
• Representing the Director’s Office to university constituents in a professional, timely and informational manner, acting as a liaison and interacting with varied audiences, including high-level administration, faculty, staff, students, affiliates, key university entities such as the Research and Innovation office (RIO) and the CU Foundation, community members, and external constituents.
• Coordinate development and composition of letters and reports (e.g., in support of tenure and promotion, or ARPAC exercises) for the Director, request data and letters from Institute personnel and scholars outside of the Institute to support the Chair of the Personnel Committee, assign data gathering or report production tasks to Institute administrative staff, and/or coordinate and compile data for letters or reports.
• Participates as a member of the Museum’s Social Media Team.
• Maintains the database of museum faculty serving without compensation (WOC's). Reports and delivers faculty information to University Administration and to Departments where curators have their tenure homes. Prepare all letters of appointment from the Museum.

What You Should Know

All University of Colorado Boulder employees are required to align with the campus COVID-19 vaccine requirement . New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

What We Can Offer

The hiring salary range for this 50% FTE position is $24,000 - $25,000 annually.

Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be collaborative. Be supportive. Be Boulder.

What We Require

• Bachelor's degree.
• 2+ years of administrative experience directly related to the work assignment, ideally in either a research or academic environment.

What You Will Need

• Ability to build an encouraging, cohesive work environment.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Experience interacting with students, researchers, and faculty, or a varied work staff with complex needs.
• Proven track record of working as a team member within a collaborative work environment.
• Ability to work independently in a fast-paced environment and prioritize multiple projects and requests.
• Strong organizational, planning, and analytical skills.
• Writing and editing skills.
• Communication and verbal skills.

What We Would Like You To Have

• Extensive knowledge of business applications from CU or similar institution.
• General knowledge of website management /social media tools.
• General knowledge and skills related to inclusive excellence and inclusive performance management.
• Desire to acquire deeper knowledge and expertise related to equity, diversity, and inclusion and ability to provide innovative leadership and recommendations in assisting the Museum to meet inclusive goals.
• Fluency in Spanish.

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by June 29, 2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu