Administrative Assistant, School of Pharmacy
- Employer
- South University
- Location
- Georgia, United States
- Salary
- Salary Not Specified
- Date posted
- Apr 27, 2022
View more
- Position Type
- Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Administrative
- Employment Type
- Full Time
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Tuesday, July 26, 2022
What's next for you is the first priority
for us! With over 45 programs from associate to doctoral degrees,
South University is a private institution dedicated to providing
educational opportunities that spark the intellectual, social and
professional development of a diverse student
population.
Our 120-year story—past, present and
future—is a history formed by the many individuals who have
developed the education and spirit of community that have become
our pledge to the students, faculty, staff, alumni and supporters
of South University. Online and at our 8 locations and 2 learning
sites, we take pride in our welcoming environment; one-on-one
support and personalized attention that helps students define goals
and identify the means to pursue them. Our small classes feature
hands-on experiences that not only shape students' skills and
excellence in their chosen fields but also shape their characters
through encouraging community involvement, volunteerism and the
pursuit of life-long learning.
Visit www.southuniversity.edu today to learn more
about what makes us stand apart as a place to Belong, Believe
and Become, a place where you can make a difference in the
lives of students eager to learn and grow.
South University, the right direction for a brighter future.
Benefits:
*Medical
*Dental
*Vision
FSA/HSA
Tuition Assistant Program
Long/Short Term Disability
Life Insurance
Employee Assistance Program
401K Match
Generous Paid Time Off
12 Paid Holidays
* includes domestic partner coverage
SUMMARY: This position will provide administrative support to the School of Pharmacy Dean's office. Incumbent must assure that the South University philosophy is considered when carrying out the duties and responsibilities of this position: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and maintenance of an environment, which is conducive to innovation, positive thinking and expansion. KEY JOB ELEMENTS:- Perform routine clerical duties including filing, copying, typing, preparing agendas and meeting minutes. Order supplies and maintain all office equipment such as fax machines, copy machines, and printers. Maintain calendars, schedule travel arrangements as needed, schedule meetings, set up web meetings.
- Enter data into systems and run reports to provide data.
- Track spending and submit budget reports following budgetary guidelines. Act as a liaison with vendors in ensures invoices are up to date. Assist in forecasting future budgetary needs.
- Develop processes and procedures for the department. Assist in the development of training materials.
- Participate in special projects as assigned. Act as contact person for the project. Develop and maintain project timelines and provide weekly updates. Provide results and update timeline for the project.
- Plan/Coordinate off-site conferences and events.
- Maintain SharePoint site for the department, provide assistance to others using the site.
- May assign and coordinate assignments for others.
- Helps prepare ACPE materials for submission.
- Bachelor's degree required.
- 5+ years of experience providing administrative support.
- Experience handling conference calls and scheduling meetings.
- Excellent communication skills, both verbal and written.
- Strong interpersonal skills with student and staff populations.
- Superior organization, prioritization, and self-motivation skills.
- Strong computer skills. MS Office Suite.
- Ability to interact either effectively as a leader or as a member of a team and work collaboratively with other departments.
- Ability to listen to customers (staff) and to understand and respond positively to their requests.
- Ability to adapt to changing assignments and multiple priorities.
- Ability to manage multiple tasks and successfully meet deadlines.
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