Finance Technician-CHS

Summary


VCU College of Humanities and Sciences (CHS) invites applications for a Finance Technician position. This position supports the mission of VCU and the college by providing infrastructure to predict and process the administrative and fiscal needs of faculty, staff and students to further the quest to become a leader among national research universities providing high quality learning/learning experiences, attain distinction as a fully integrated urban, public research university and a national model for community engagement and regional impact. This position provides financial support by ensuring compliance with all state, federal, university, and CHS policies and procedures, and maintains the integrity of accounting records for all financial operations.

This position coordinates with the Service Center Managers, the university procurement office, and other university offices/’employees, as needed, to carry out financial responsibilities for the college. The incumbent will collaborate with other service center team members to carry out assigned duties. The position interacts frequently with internal and external customers using both verbal and written communication skills to process financial transactions.

Finance Technicians provide finance-related customer service and operational support typically to an academic school, department, or business unit. Their work content typically includes more than one functional area such as accounting, budget, payroll, procurement, or treasury and may include more long-range assignments such as resource planning and forecasting. Their typical duties may include managing department and faculty purchase requests; assisting with travel arrangements and reports; managing all Banner financial transactions; analyzing expenditures; tracking faculty funding, including grants and contracts; reconciling and maintaining transaction records; and serving as Departmental Records Managers. They may work independently or as a member of a team.

They work under general supervision, resolving most standard issues independently while referring complex or unique issues to a higher-level. Finance Technicians typically report to a supervisor or manager or in some areas may report to an administrator.

Job Specific Duties

Specific duties and responsibilities may include, but are not limited to:
●process purchase requests
●process travel approvals, arrangements and expense reports
●process reimbursement requests
●manage financial transactions within the various university computer systems
●analyze expenditures and ensuring compliance with all relevant laws, policies, and procedures
●track college funding, including grants and contracts
●reconcile and maintaining accurate financial transaction records
●custodian for university petty cash fund
●maintain a university purchasing card
●serve as Departmental Records Managers
●serve as Fixed Assets Coordinators

Job Education and Experience

Minimum Hiring Standards :
•High school diploma or GED and 1-3 years of relevant experience or equivalent combination of education, training, and experience.
•Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU.
•Knowledge of state and university financial operations, policies, procedures, and systems.
•Training and experience with financial management and operations
•Direct experience with RealSource, or equivalent purchasing system.
•Proficiency in using spreadsheet software, Microsoft Excel, Google Suite, and Zoom.
•Demonstrated ability to work independently and prioritize and handle multiple, complex tasks simultaneously.
•Demonstrated ability to analyze financial data and produce summary reports, as needed.
•Sound verbal and written communication skills.
•Demonstrated ability to work in a team environment and work effectively with others, including students, faculty, staff, and external members of the community.
•Excellent customer service skills.

Preferred Hiring Standards :
•Bachelor’s degree
•Experience in a state/university or higher education setting.
•Direct experience with purchasing policies and procedures.
•Direct experience with use of and compliance with a University Purchasing Card (P-Card).
•Direct experience with Chrome River/Christopherson travel processing and current VCU travel policies and procedures.
•Direct experience with Banner Finance transactions entry.
•Experience working with student populations (undergrad and graduate).
•Experience with sponsored programs rules & regulations related to procurement highly desired.

Typical Duties

•Provide fiscal administrative support by preparing and processing procurement and travel and expense reimbursements.
•Submit purchase orders through VCU Real Source and create P-card purchases
•Prepare and process deposits from multiple revenue sources to multiple department entities.
•Respond to and resolve issues regarding invoices, receiving, and other A/P related matters in a professional, courteous, timely, and accurate manner.

Typical Expertise

•Ability to review, analyze, and interpret data based on a working knowledge of state and departmental policies and procedures.
•Ability to perform detailed work and arithmetic computations quickly and accurately.
•Experience using financial recordkeeping and/or procurement software systems such as Banner Finance or VCU Real Source.
•Working knowledge of Microsoft Office Suite (includes Word, Excel, PowerPoint), with intermediate knowledge of Microsoft Excel.
•Experience with making purchases, coordinating travel, or other financial responsibilities is preferred.
•Strong organizational skills with an ability to multi-task, and meet strict deadlines.
•Ability to provide excellent customer service in dealing with faculty, staff, students, and outside constituents.
•Demonstrated experience working in and fostering a diverse faculty, staff and student environment or commitment to do so as a staff member at VCU.


Job Specific Physical and Cognitive Requirements


Physical Demands :
Lift lifting (<20 lbs.): essential
Moderate lifting (20-50 lbs.): marginal
Pushing/pulling: marginal
Standing: marginal
Sitting: essential
Repetitive motion: essential
Walking: essential
Climbing: marginal
Reaching: marginal
Bending: marginal

Emotional Demands :
Fast pace: essential
Average pace: essential
Multiple stimuli: essential
Intense customer interaction: marginal
Frequent change: essential

Mental/Sensory Demands :
Memory: essential
Reasoning: essential
Hearing: essential
Reading: essential
Analyzing: essential
Logic: essential
Verbal communication: essential
Written communication: essential

Salary Range: $42,000 to $47,000



Position Details:

Department: Office of the Dean, College of Humanities and Sciences
Employment Type: UF - University Employee FT
Restricted Status: No

Optional Retirement Plan (ORP) Eligible: No
FTE: 1
Exemption Status: Non-Exempt



Contact Information:

Contact Name: Scott Andrews

Contact Email: andrewsrs@vcu.edu