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Manager of Learning Communities Program - 18301 - EXTENDED DEADLINE

University of Wisconsin-Whitewater
Wisconsin, United States
Salary Not Specified
Posted Date
Apr 28, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Distance Education Programs, Faculty Affairs, Other Academic Affairs, Student Affairs, Other Student Affairs
Employment Type
Full Time
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The Department of First Year Experience at the University of Wisconsin-Whitewater seeks a Manager of Learning Communities Program (Academic Program Manager, AE024).

Academic staff positions are provided fixed term appointments with annual renewals unless otherwise noted. Reappointment for subsequent terms is dependent upon performance, university funding and external forces.


This position manages the UW-Whitewater long-standing Learning Communities program. This program assists in the University’s overall retention efforts, supporting approximately 350 new students with their transition to UW-Whitewater. The Learning Communities program is a living and learning experience. This position is supervised by the Director of First Year Experience.


Minimum Qualifactions:
  • An earned master’s degree (by hired date) in College Student Personnel, Higher Education, Counseling, or a related field
  • Experience working in a university setting, preferably within first year experience or related functional area
  • Demonstrated commitment to diversity and inclusion
  • Excellent interpersonal and organizational skills
  • Excellent written communication, verbal communication, and facilitation/training skills
Desired Characteristics:
  • Experience managing an academic or co-curricular program
  • Experience with recruitment, supervision, and training of student employees
  • Experience with recruitment, supervision, and training of faculty or staff
  • Experience managing a budget
  • Experience with technology to enhance program management
  • Experience with program assessment and data analysis
  • Experience instructing a new student seminar course
Knowledge, Skills and Abilities Required:
  • Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
  • Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds

60% A. Programmatic Duties and Responsibilities:

  1. Provide all administrative oversight of the Learning Community program.
  2. Manage a budget of approximately $150,000.
  3. Work collaboratively with the Colleges and divisions such as, University Housing, Academic Advising and Exploration Center, and Registrar’s.
  4. Recruit incoming freshmen for the living learning communities through Warhawk Preview Days, Admitted Student Days, Warhawks SOAR (Student Orientation, Advising, & Registration), campus visits, social media, mailings, phone calls, and one on one meetings with students and their families.
  5. Develop and articulate the master schedule of all learning community linked courses across all Colleges and with First Year Experience Office.
  6. Promote and expand participation in the Learning Communities.
  7. Develop new Learning Communities by working collaboratively with Deans, department chairs, and faculty in the four Colleges to recruit faculty and solicit instructional support.
  8. Work closely with the Residence Life Leadership to facilitate and conduct meetings with Learning Community Coordinators and Complex Directors. In addition, create shared programmatic efforts specific to the Learning Communities themes and outcomes.
  9. Oversee assessment and evaluation of Learning Communities, including student satisfaction, impact on retention, graduation rates, and learning objectives.
  10. Plan and facilitate events associated with Learning Communities.
  11. Support diversity and inclusion efforts within the Learning Communities, including recruitment for identity-based communities.
  12. Oversee the Learning Communities website, working collaboratively with technical support.
  13. Manage the Learning Communities during Warhawks SOAR (Student Orientation, Advising, & Registration) programs (e.g., lead registration, organize student schedules, pre-register LC students for classes).
  14. Provide strong organizational skills to lead faculty/staff coordinator meetings, with the ability to design or develop new training strategies when needed.
  15. Assist with the implementation of all First Year Experience programs, including Warhawk SOAR, Warhawk Welcome, Family Fest, etc. Provide guidance, assistance and direction to faculty, staff, students, and other guests in attendance.

35% B. Supervision:

  1. Coordinate the recruitment, selection, on-going training, and evaluation for all faculty and staff Learning Community Coordinators.
  2. Coordinate the recruitment, selection, on-going training, and evaluation approx. 3 undergraduate summer interns.
  3. Plan and facilitate meetings for Learning Community Coordinators throughout the semester. In addition, meet with Learning Community faculty teaching teams to assist with the development of collaborative assignments or projects across the curriculum.

5% C. Miscellaneous

  1. Serve on University committees as appropriate.
  2. Will be an active participant in following applicable safety rules and regulations including necessary training and drills.
  3. Other duties as assigned


The mission of First Year Experience at the University of Wisconsin-Whitewater is to provide guidance to students and their families in their transition to the campus community. We serve as a campus resource that provides engaging, inclusive, and academically integrated transitional experiences to enhance student development. The First Year Experience department is housed within the Enrollment and Retention Division.


Founded in 1868, UW–Whitewater is one of eleven comprehensive universities in a public higher education system that also includes two doctoral institutions and a statewide Extension. UW-Whitewater’s main campus is located in Whitewater, with a branch campus in Rock County, in the city of Janesville. Together, these campuses form a preeminent academic institution driven by the pursuit of knowledge, powered by a spirit of innovation, and focused on transforming lives. UW-Whitewater’s campuses are located conveniently near Milwaukee, Madison, and Chicago, and thus offer the advantage of beautiful small-town environments with easy access to the cultural and commercial opportunities of major metropolitan areas.

The Warhawk family — led by caring faculty and staff — is devoted to student success within a broad range of academic programs offered at the associate, bachelor, master, and doctoral levels. These include both on-campus and online programs, and span the disciplines, from the theoretical to the applied, and encompass study in the arts, business, education, humanities, natural sciences, social sciences, technology, and professional and interdisciplinary programs.

UW-Whitewater has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the nation. The campuses have more than 200 student organizations and UW-Whitewater’s intercollegiate athletic teams compete at the NCAA Division-III level. UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.


The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System ( ).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see . If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.


Well-qualified candidates can expect a starting annual salary within a range of $47,000-50,000.

UW System employees receive an excellent benefit package. To learn more about the UW System’s comprehensive benefit package, review the UW System Employee Benefits Brochure .


University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.


Applications received by July 6, 2022 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1072 or .

For questions regarding this position, please contact:

Meilssa Walton
Executive Assistant II, Enrollment and Retention


Only complete application packages will be considered. This includes online submission of the following documents:
  • Cover Letter
  • Resume
  • Name and contact information for three professional references
This Job ID is 18301.

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