Administrative Assistant II

Employer
Wayne State University
Location
Michigan, United States
Salary
Salary Not Specified
Posted Date
Apr 26, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Level
Administrative
Employment Type
Full Time
Position Information

Posting Details


Posting Number
046405

Position Title
Administrative Assistant II

Number of Vacancies
1

School/College/Division/Institutes/Centers
15 - College of Nursing

Primary Department
H1501-Deans Office Nursing

Working Conditions
Wayne State University requires all students, faculty and staff to be fully vaccinated against COVID-19 with limited exceptions. Learn more at: https://wayne.edu/coronavirus.

Essential Functions (Job Duties)
Plan and perform financial personnel, facilities and administrative activities to ensure operational activities are conducted responsibly and within established guidelines for a medium size department within a School, College, Division or Center/Institute of the University. Position duties required the application of highly specialized skills which can be acquired through a combination of job-related training and considerable on-the-job experience.
Monitor and reconcile detailed budgets for several general fund, designated, and restricted accounts. Review and verify budget revisions and expenditures. Prepare budget projections and plans and complete statistical reports on activities to keep administrative head apprised of financial status and operational activities of department.

Review and initiate non-academic and academic personnel forms and paperwork. Prepare, maintain and process personnel and payroll actions and records. Assure adequate staffing levels and regular payroll payments are attained. May possess signatory authority for unit.

Interview, select and evaluate non-exempt and temporary part-time support staff. Supervise, train and instruct them on methods and procedures. Provide direction to department employees on methods and procedures. Monitor workflow and staffing levels.

Plan and coordinate use of facilities which includes requests for building maintenance and repair services. Evaluate and maintain equipment inventory. Oversee departmental facilities and coordinate space inventory for department.

Conduct monitor and coordinate special projects as assigned. Prepare a wide array of statistical and administrative reports, summaries and questionnaires regarding department activities.

Represent the department and serve as liaison to outside individuals, professional groups and administrators to interpret administrative procedures and policies and to disseminate information on department activities.

Perform related work as assigned.

Unique Duties
This level requires highly specialized non-theoretical skills coupled with an in-depth understanding of program activities to assume responsibility for the administrative functioning of a medium size department in the University. Work activities demand the application of many procedures to differing situations and offer the incumbent latitude in determining the sequence in which these procedures should be applied. Situations may also require the search for new applications of procedures and the establishment of new priorities. Work assignments are somewhat complex and require an understanding of a specific discipline, such as accounting or business administration. Incumbents provide instruction and guidance to students, staff and the general public on the department's functioning and provide supervision to non-exempt department staff. Supervision, guidance and assistance is provided to department staff on administrative policies, procedures and functioning. Work assignments are performed independently and under the direction of an academic or administrative head, e.g. Dean, Director, Chairman, Program/Project Director or Manager. This classification is typically located in a department, School, College, Division, Center or Institute.

Qualifications
Graduation from an accredited college or university supplemented by coursework in business administration, accounting or related field and/or an equivalent combination of education and/or experience.

Reasonable knowledge of accounting principles and bookkeeping procedures and applications.

Reasonable knowledge and experience with University academic and/or non-academic personnel processing procedures and practices.

Some knowledge of University administrative systems, including FMS/BAR, HRMS, PPS, GBS, and ATS.

Some knowledge of and experience with PC and computer based applications and local area network technologies.

Reasonable knowledge of and experience with University policies and procedures.

Some supervisory experience required.

Ability to communicate effectively with others.

Strong analytic and problem solving skills.

Ability to establish and meet deadlines, work under extreme pressure and function independently.

Typically, incumbents have held staff support positions, e.g. Administrative Assistant, Accounting Specialist, Personnel Specialist, etc.

Preferred Qualifications
Experience with preparing grant budgets is preferred.

Testing Requirements
Not Applicable

Test Scheduling

Job Type
Fractional Time

Job Category
Professional/Administration & Supervisory/Management

Duration of Posting

Fiscal Year of Job Open Date
2022

Job Open Date
(When job is posted in the system)
04-26-2022

Job Close Date
(or until suitable candidate is found)
06-30-2022

Is this position reposted?
No

Reposting Reason:


Application Information

Background Check Requirements
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting to work. If you are offered employment, the University will inform you if a background check is required.

Instructions for submitting your application:

Represented Position Message
This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.

Funding/Salary Information

Salary (Minimum)
(Non-Academic Only)
44,666

Salary (Hire Max)
(Non-Academic Only)
53,601

Salary (Maximum)
(Non-Academic Only)

Hourly Rate
(Non-Academic Only)

Salary Range
(Academic Only)

Is Position Bump Ineligible?
(Non-Academic, Represented positions only. Select 'No' for Academic. Select N/A if Non-represented.)
**NOTE: If 'Yes' is selected, then this is a Bump Ineligible Position (BIP). The person who bids or hires into this 100% grant funded position has no bumping rights upon grant expiration or in a reduction of force.
No

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