The Events and Conference Coordinator reports to the Director of
Special Events and assists with organizing and managing
comprehensive details for special campus programs and conferences
during the academic year and summer.
Washington and Lee University actively promotes a dynamic and
inclusive environment that allows students and employees of
multiple backgrounds, cultures, and perspectives to learn, work,
and thrive together. Successful candidates will contribute to that
environment and exhibit potential for excellence in their areas of
- Works closely with appropriate departments and off-campus
agencies in overseeing and managing the scheduling of
accommodations for all sport camps, conferences and lifelong
learning programs during the summer. Departments will include
Facilities Management, Dining Services, guest houses, Student
Affairs/Public Safety, and other administrative units as
- Helps gain approval for and negotiate contracts with external
groups desiring to use University facilities for their programs and
conferences. Most of these occur during the summer.
- Organizes and executes Parent and Family Weekend, including
registration, mailings and blast emails, management of schedule for
campus events, production and distribution of name tags, and
maintenance of website and mobile event app.
- Supports academic and administrative departments across campus
during the academic year with the development and management of
special conferences, symposia and programs mostly on-campus but
occasionally off-campus. Coordinates event details with Facilities
Management, Dining Services, guest houses, Student Affairs, Public
Safety, and other administrative units as appropriate.
- Serves as campus contact for all parties requesting and
planning weddings in the University Chapel. Must be present at
these events to ensure smooth execution according to University
- Other duties as assigned by the Director of Special
Monday - Friday, 8:30am - 4:30pm
Bachelor's degree and 2-3 years
event planning experience or a combination of education and
experience from which a similar skillset would be obtained. Good
customer service and interpersonal skills. Ability to communicate
effectively, both orally and in writing. Ability to effectively and
efficiently handle multiple/simultaneous tasks and projects.
Ability to work evenings and weekends as required by the job.
Ability to work independently, efficiently, accurately, and with
great attention to detail. Skill in use of personal computers and
related software applications including Microsoft Office and other
software applications (Excel, Outlook,Word, Project, and Raiser’s
Edge). Ability to maintain confidentiality.
Review of applications will begin immediately and continue until
the position is filled. Resume and cover letter are
Upload both required documents to the Resume/CV
upload section of the application. You will be asked to provide
names and contact information for three professional
External Applicants: Application instructions for external
applicants are located on the jobs.wlu.edu or here
Current W&L Employees: Apply from your existing Workday
account. Instructions are located at jobs.wlu.edu or here
- Fingering: Picking, pinching, typing or otherwise working,
primarily with fingers rather than with whole hand or arm as in
- Grasping: Applying pressure to an object with the fingers and
- Repetitive motions: Making substantial movements (motions) of
the wrists, hands, and/or fingers.
- Walking: Moving about on foot to accomplish tasks, particularly
for long distances or moving from one work site to another.
- Standing: Remaining upright on the feet, particularly for
sustained periods of time.
- Reaching: Extending hand(s) and arm(s) in any direction.
- Pushing: Using upper extremities to press against something
with steady force in order to thrust forward, downward or
- Pulling: Using upper extremities to exert force in order to
draw, drag, haul or tug objects in a sustained motion.
- Lifting: Raising objects from a lower to a higher position or
moving objects horizontally from position to position. This factor
is important if it occurs to a considerable degree and requires the
substantial use of the upper extremities and back muscles.
The worker is not substantially exposed
to adverse environmental conditions.
Types of Work:
Light work: Exerting up to 20 pounds of force
occasionally, and/or up to 10 pounds of force frequently, and/or a
negligible amount of force constantly to move objects. If the use
of arm and/or leg controls requires exertion of forces greater than
that for Sedentary Work and the worker sits most of the time, the
job is rated for Light Work.
Exempt, Full Time, Benefit Eligible
$47,624.00 - Pay Commensurate with Experience
The university requires employees to become fully vaccinated for
and new employees must provide proof of at least their
first shot prior to the first day of employment. Boosters are
required. Individuals may seek a medical or a religious exemption
to the vaccination requirement.