Board and Operations Assistant

Office of the President

The Office of the President, which serves as the chief executive office of the University and is responsible for the implementation of VCU’s mission and vision, is seeking a Board and Operations Assistant who embraces diversity and will contribute to a climate that supports students, patients, faculty, and staff of all identities and backgrounds. The office endeavors to exemplify the highest standards of accountability, achievement, collaboration, freedom, innovation, service, diversity, and integrity in executing all decisions and actions necessary to advance knowledge and improve the well-being of our students, patients, faculty, staff and community.

Summary of the Role

This position serves as the Board and Operations Assistant in the Office of the President, provides programmatic support to the Executive Assistant to the President and Board Liaison, and executive-level administrative support to the Senior Vice President & CFO. This position will also coordinate with the President’s Cabinet and President’s Office staff to assist in executing presidential goals and priorities. The Board and Operations Assistant reports to the Executive Assistant to the President and Board Liaison and will serve as a trusted advisor and resource to the executive assistant.

In addition, the Board and Operations Assistant will:

• Serves as a contributing member of the Office of the President’s leadership team
• Schedule appointments and speaking engagements with internal and external officials and organizations, making necessary adjustments to the Vice president’s schedule to resolve conflicts
• Act as backup for coordinating materials for submission to the University Board of Visitors by stated deadlines, ensuring accuracy and completeness of documents
• Prepare correspondence, reports, and presentations from information obtained from the Office of the President and other divisions in a timely and comprehensive manner
• Coordinate institutional projects between the Office of the President and various stakeholders
• Track current and historical projects for the Office of the President

Required Qualifications

• Bachelor’s degree or equivalent training and work experience
• Excellent written and interpersonal communication skills, including a positive, helpful, service-oriented attitude
• Experience and/or training in conflict resolution and proven ability to render professional judgments
• Excellent analytical, planning, critical thinking, problem-solving, and organizational skills
• Significant experience in handling confidential matters and protecting confidential records
• Demonstrated ability to synthesize and interpret complex and sometimes conflicting policies and procedures
• Demonstrated ability to interact effectively with all levels of employees in a university setting (i.e. administration, staff, students, and faculty)
• Proven ability to manage multiple assignments at once while maintaining attention to detail and meeting deadlines
• Demonstrated ability to work independently, take the initiative, and exercise sound judgment and discretion
• Demonstrated ability to interpret and apply university policies and procedures
• Ability to function well in a fast-paced, multi-task work environment that may present conflicting deadlines
• Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so at VCU
• Strong work ethic and commitment to integrity and ethical behavior
• Proficiency in Microsoft Office suite of products, in particular, Word and Excel

Preferred Qualifications

• Experience working with governing boards
• Experience working with cabinets level executives in complex organizations
• Working knowledge of university policies/procedures

Salary Range: $80,000-95,000

Position Details:

Department: VCU Office of the President
Employment Type: UF - University Employee FT
Restricted Status: No
FTE: 1
Exemption Status: Exempt

Contact Information:

Contact Name: Anna McLemore

Contact Email: ammclemore@vcu.edu