Center for Animal Law Studies Program Coordinator

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Working at Lewis & Clark College

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Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

Job Purpose

The Center for Animal Law Studies (CALS) at Lewis & Clark Law School seeks a Program Coordinator to provide administrative support. The Program Coordinator reports to the Executive Director of CALS and works closely with the Associate Director of CALS and the Director of the Animal Law Program. The Program Coordinator provides administrative support at all degree levels of the animal law program and logistical and planning support for CALS events, including for speakers, student events, and other on-campus and off-campus events throughout the calendar year. The position also assists with marketing and CALS outreach.

This position is represented by the Lewis & Clark College Support Staff Association Local 4912 of the American Federation of Teachers. The current LCCSSA Collective Bargaining Agreement can be found here: http://www.lclark.edu/live/files/29131-lccssa-bargaining-agreement-2019-2022.pdf

Review of applications to begin immediately and continue until the position is filled.

What You'll Do

Administrative

• Provide Administrative support for CALS, including its Animal Law Program.
  
  
• Work closely with CALS’ Executive and Associate Director and the Director of the Animal Law Program on all aspects of CALS and the program
  
  
• Serve as logistical coordinator for all events hosted by CALS, including conferences, visitors, lectures, webinars, trainings, and more.
  
  
• Support other aspects of CALS, such as fellowships and clerkships.
  
  
• Support faculty, administration, animal law student groups, and other events at and outside of the law school as needed.
  
  

Student Coordination

• Provide support for online and in-person animal law degree students, including assisting with marketing and recruiting, communications, registration, scholarship awards, curriculum, and running and tracking attendance reports.
  
  
• Be responsible for accepting and processing applications for online and in-person animal law degree candidates and for tracking registrations, including for CALS’ Animal Law Summer Program, which includes JD, visiting, and auditing students.
  
  
• Be responsible for creating and maintaining student files for online and in-person animal law degree students.
  
  
• Be a Lewis & Clark College Designated School Official (DSO) for CALS’ in-person Animal Law students.
  
  
• Support CALS’ fellowship, scholarship, and clerkship programs.
  
  
• Serve as a resource for potential and current online and in-person animal law degree students' inquiries.
  
  
• Work with campus staff and third parties to support needs of animal law degree students living in campus-owned housing
  
  

Event Coordination and Marketing

• Provide all logistical support for CALS’ various events on and off campus, including conferences, lectures, faculty visits, student events, and special events.
  
  
• Position may also be called upon to assist faculty and/or help with other law school events and projects.
  
  
• Work with CALS leadership on updating all marketing materials, including degree and certificate details and event publicity in print and on Web, including updating CALS’ Web pages, creating online event registration pages, and assisting with outreach marketing efforts and communications.
  
  

Data Analysis and Reporting

• Assist with preparing reports and projections for online and in-person animal law degree students, and track progression towards degrees for online and in-person animal law degree students.
  
  
• Attend all animal law meetings and prepare minutes as requested.
  
  
• Conduct research as requested by leadership for various CALS projects (e.g, enrollment statistics), update and track program annual work plan, prepare and update task lists for all events and activities, update animal law degree student and alumni databases.
  
  
• Maintain program files, maintain animal law degree student applications and files (electronically) in compliance with FERPA, send task reminders for work plan progress and various other tasks related to keeping the program office and files organized.
  
  

Must Haves

• High School Diploma or equivalent (G.E.D.)
  
  
• 2 years administrative support experience
  
  
• Proficient computer skills, including word processing, electronic filing and planning tools, spreadsheet, budget and database management system.
  
  
• Strong planning and organizational skills
  
  
• Excellent communication and interpersonal skills
  
  
• Ability to set priorities, multi-task and be flexible and cooperative
  
  
• Familiarity with online tasks, such as updating Web pages (or willingness to learn)
  
  
• Experience proofreading & editing
  
  

Nice to Haves

• Bachelor’s degree
  
  
• Interest, background and/or experience in animal protection and/or animal law
  
  
• High school diploma plus 4 years of directly related job experience OR Associate's degree and 3 years of directly related job experience OR Bachelor's degree and 2 years of directly related job experience.
  
  
• Experience with administrative support, event planning, customer service, and working in higher education
  
  
• HR certification
  
  

Schedule

• Full time
  
  
• On Campus
  
  
• Benefit Eligible: Yes
  
  

Pay Rate

• LCCSSA Grade 15 - Step F
  
  
• $25.32 per hour
  
  

Physical Requirements

• The job works primarily at a desk but with respect to event planning and similar such functions, the employee may be involved in activities requiring lifting, climbing or working in tiring positions
  
  
• Sitting, walking, repetitive hand movements (e.g., typing), seeing, talking, hearing
  
  

Directions for Cover Letter

Please upload your cover letter on the My Experience screen in the resume section.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators

( https://www.lclark.edu/about/title_ix_compliance ).

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.