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Registrar's Office Specialist

Job Details

Posting Details

Position Information

Job Title Registrar's Office Specialist Posting Number 20110412 Pay Rate Position Type

Position Summary Information

Key Responsibilities
The Registrar’s Office Specialist serves as the first point of contact for the Juniata College Registrar’s Office, supporting students, faculty, staff, and alumni by performing essential reception, customer service, and administrative functions. The Registrar’s Office Specialist understands policies and processes for all functions of the office and cultivates relationships with campus partners to facilitate the fulfillment of responsibilities and requests. Performance of complex office duties requiring independent judgment as well as the ability to work with a variety of constituents is required.

TYPICAL DUTIES AND RESPONSIBILITIES :
· Serve as a front-line receptionist for the office by fielding in-person, email, phone, and fax inquiries and requests, and responding in a timely and service-oriented manner.
· Process with exceptional accuracy transactions related to all aspects of student academic records, including biographic data, name changes, withdrawals and hiatuses, academic programs, academic advising, and grades.
· Evaluate and apply transfer credit, Advanced Placement scores, and other results to student academic records.
· Perform data entry and process transactions related to all aspects of course registration, including but not limited to schedule-building, classroom assignments, student registration, and course withdrawals.
· Coordinate all functions and services related to transcript requests, enrollment/degree verifications, and background checks for or by current or former students.
· Provide administrative support for the Director of Advising as well as all office functions related to academic advising.
· Provide administrative and program planning support for all office functions related to new student orientation for both degree-seeking students as well as dual-enrollment and other non-degree students.
· Perform administrative tasks related to the academic integrity process and maintain related student records.
· Provide administrative support for all office functions related to graduation.
· Perform general office assistant functions, including correspondence, billing and payment processing, ordering of office supplies, file and records management, etc.
· Assist the Registrar and Assistant Registrar as needed.
· Manage other projects as necessary. Perform related duties as assigned.

Juniata College believes in and embraces the liberal arts and as such, we encourage and seek mutual benefit through diversity of thought and approach which enriches our academic community, as well as the lives of our students and colleagues. Juniata College is committed to creating a welcoming community supported by relationships based on collaboration and mutual respect. We endeavor to create an inclusive learning environment where members with different perspectives and backgrounds can learn, contribute, and thrive. Please join us…

AA/ EOE Position Qualifications
· Knowledge and abilities normally acquired through a high school diploma or GED are required. An administrative assistant associate’s degree is preferred but not required.
· Prior experience in an administrative support capacity in an office setting is required. Experience working in a registrar’s office or another higher education setting is preferred.
· Demonstrated competency with office information systems such as Microsoft Office.
· Ability to learn and use specialized software applications, including Ellucian Colleague, Entrinsik Informer, and the National Student Clearinghouse.
· Ability to work autonomously on projects and tasks as needed.
Ability to work collaboratively and cooperatively with diverse individuals and groups. Supervision Required/Given
· Formally reports to and is supervised by the Registrar.
· Additional supervision is given by the Assistant Registrar.
· Additional direction and guidance are provided by the Director of Advising for duties related to academic advising and by the Provost or designee for duties related to the academic integrity process.
· Assists in the supervision of student workers.
· Works within the boundaries of academic policies and procedures as established by Juniata faculty and administration and in compliance with FERPA guidelines. Preferred Qualifications Physical Demands
To promote and sustain the health and safety of our campus community, Juniata College has adopted a Covid-19 vaccine mandate for all Faculty, staff and students. Exemptions to this mandate will be considered for bona fide medical, and religious reasons. Weekly testing will be required for the unvaccinated. Those granted exceptions for reasons other than approved medical or religious exemption will be assessed a monthly testing fee. Special Instructions to Applicants

Posting Detail Information

Open Date 04/25/2022 Close Date Open Until Filled Yes Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Walk-In
    • Government Employment Agency
    • Private Employment Agency
    • Employee (please explain in follow up question)
    • Relative (please explain in follow up question)
    • School
    • Advertisement - Source (please explain in follow up question)
    • Other (please explain in follow up question)
  2. If you were referred by a person, advertisement or other, please explain here:

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. List of 3 References
Optional Documents

Company

Juniata College

Juniata College is a cohesive community of interesting, inquisitive, hardworking, and fun individuals who think deeply about who we are meant to be. We believe there is no better place on the planet for discovering your passions, developing your intellect and your heart, and ultimately becoming the author of your own powerful story. If you are thinking about joining our community, explore some of our most distinctive assets below.

Juniata College believes in and embraces the liberal arts and as such, we encourage and seek mutual benefit through diversity of thought and approach which enriches our academic community, as well as the lives of our students and colleagues. Juniata College is committed to creating a welcoming community supported by relationships based on collaboration and mutual respect. We endeavor to create an inclusive learning environment where members with different perspectives and backgrounds can learn, contribute, and thrive.

 

 

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