Administrative Coordinator I - Division of Medical Education

About Drexel

Drexel is one of Philadelphia's top 10 private employers, a comprehensive global research university and a major engine for economic development in the region. With over 24,000 students, Drexel is one of America's 15 largest private universities. Drexel has committed to being the nation’s most civically engaged university, with community partnerships integrated into every aspect of service and academics.

Job Summary

The Administrative Coordinator manages the day-to-day operations within the office of the Vice Dean for Educational Affairs. Manages the Vice Dean’s calendar and itinerary as well as plans and implements various new and ongoing programs and projects

Essential Functions

• Manage calendaring, scheduling and all communications related to all meetings, both on-site and off-site.
• Maintain records of Faculty time within the Office of Educational Affairs; Coordinate the Faculty Evaluation process by setting up meetings between faculty members and the Vice Dean and maintaining all evaluation related records
• Coordinate search committees for new faculty hires within OEA.
• Communicate and arrange meetings with Deans, Directors, and administrative staff within the office of Educational Affairs who report to the Vice Dean.
• Coordinate the Educational Coordinating Committee meetings. Schedule rooms, arrange A/V and or Zoom links, and attend monthly meetings. Record, distribute and keep records of minutes, documents and agendas of the Educational Coordinating Committee and AdHoc Task Forces. Manage and maintain a shared folder of all documentation for each ECC meeting and for the subcommittees of the ECC for use by all members of the Curriculum Committees. Coordinate and manage various other monthly and yearly meetings and projects.
• Develop and maintain a COM Educational Program Policies one drive or sharepoint site.
• Proctor National Board Medical Examiners Exams–Proctor medical students at each end of clerkship exam as well as make up exams.
• Assist with obtaining the data for the Annual LCME Questionnaire and entering the data into the LCME database. Assist with the preparation for LCME Accreditation visits, and maintain printed documentation associated with LCME.
• Reconcile payment net purchases on P-Card and generate monthly reports
• Print and post weekly schedules of all Queen Lane study rooms, Auditoriums and Labs
• Arrange travel and hotel accommodations for invited guests and process honoraria and reimbursement paperwork as needed.
• Special projects and other duties as assigned by the Vice Dean

Required Qualifications

• Bachelor’s Degree
• A minimum of 1 year of experience in an academic support or administrative position

Preferred Qualifications

• Bachelor’s degree and related work experience.
• Good interpersonal skills and verbal communication skills with the ability to interact with discrete and professional decorum.
• Good writing ability; must be proficient in MS Office, specifically MS Word and Outlook.
• Ability to adapt to new organizational and technical changes.
• Maintains appropriate levels of confidentiality .

Physical Demands

Typically sitting at a desk/table/standing/walking

Lifting less than or 25lbs

Location

Queen Lane Campus – Philadelphia, PA

Additional Information

This position is classified as exempt with a salary grade of l. For more information regarding Drexel’s Professional Staff salary structure, https://drexel.edu/hr/career/ducomp/salstructure/

Special Instructions to the Applicant

Please make sure you upload your resume and cover letter when submitting your application.

Review of applications will begin once a suitable candidate pool is identified.

Advertised:Apr 25 2022 Eastern Daylight Time
Applications close:May 28 2022 Eastern Daylight Time