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Administrative Coordinator for the Department - School of Public Health

Drexel University
Pennsylvania, United States
Salary Not Specified
Posted Date
Apr 25, 2022

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Full Time
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About Drexel

Drexel is one of Philadelphia's top 10 private employers, a comprehensive global research university and a major engine for economic development in the region. With over 24,000 students, Drexel is one of America's 15 largest private universities. Drexel has committed to being the nation’s most civically engaged university, with community partnerships integrated into every aspect of service and academics.

Job Summary

The position of Administrative Coordinator consists of support for the Department and the Department Administrator with all aspects related to seminars, maintenance, ordering, and general department needs.

Essential Functions
  • Serve as the primary point of contact to visitors to the administrative offices, including answering / redirecting phone calls and voicemail.
  • Coordinate purchasing duties for the department as well as timely completion of facilities and housekeeping requests, as requested by faculty or department staff. Anticipate purchasing needs by monitoring department printer, stationery supplies, kitchen and trouble shoot, aid, or replenish as necessary. This includes maintaining an inventory system for all department supplies.
  • Maintain Blackboard course shells for individual students for tracking completion of requirements for MPH applied practical experience and integrated learning experiences and doctoral pre-dissertation and dissertation activities including user maintenance and sending information to be posted on DASH and Symplicity. Maintain department Blackboard pages including announcements, adding users, and uploading content. Maintain and update status of department alumni tracking spreadsheet through Linkedin and other searches.
  • Assist department administrator with transaction allocation reporting, travel reimbursements, and SmartSource purchases.
  • Schedule and announce department seminars (non-faculty) including assisting with advertising, setup, coordinating with speakers, paying honorariums, arranging travel and expense reimbursements. Schedule and announce doctoral student dissertation defense seminars. Schedule ILE practice and final presentations including collecting agreements, sending out surveys, and creating excel document of final projects. Schedule and announce doctoral student dissertation defense seminars.
  • Support HMP student association in scheduling seminars, presentations, and gatherings. Survey students to collect information on status of ILE landmarks
  • Submit Courseleaf entries for courses and programs including following up on issues with submissions. Edit MPH, PHD, DrPH and Exec MPH handbooks. Edit MPH, PHD, DrPH and Exec MPH handbooks.
  • Responsible for collecting and sorting all incoming and outgoing mail and deliveries.
Required Qualifications
  • High School Diploma or Equivalent
  • 2 years related experience
Other requirements
  • Extensive knowledge of Microsoft applications (i.e., Word, Excel, Outlook, Powerpoint)
Preferred Qualifications
  • Experience coordinating research administration and proficiency using computer software programs including MS Office365 and Adobe Pro is preferred.
  • Familiarity with Drexel’s administrative systems including Blackboard, SmartSource, and Courseleaf.
Physical Demands
  • Typically sitting at a desk/table/standing/walking
  • Lifting less than equal o 25lbs.

University City – Philadelphia, PA

Additional Information

This position is classified as non-exempt with a salary grade of H. For more information regarding Drexel’s Professional Staff salary structure,

Special Instructions to the Applicant

Please make sure you upload your resume and cover letter when submitting your application.

Review of applications will begin once a suitable candidate pool is identified.

Advertised:Apr 25 2022 Eastern Daylight Time
Applications close:May 25 2022 Eastern Daylight Time

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