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Administrative Coordinator and Assistant to the Chair - School of Public Health

Drexel University
Pennsylvania, United States
Salary Not Specified
Posted Date
Apr 25, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Faculty Affairs, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Full Time
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Job Summary

The position of Administrative Coordinator and Assistant to the Chair consists of support for the Department Chair with aspects related to faculty, committee work, and academic affairs.

Essential Functions
  • Assist Department Chair with scheduling appointments and calendar maintenance.
  • Assist Department Chair with Curriculum Assessment Committee and Academic Affairs Committee including filling out new program proposals, program modification forms scheduling meetings, minute taking, and create document of pertinent information, acceptance letters, scholarship packets and notify parties of acceptances/rejections.
  • Assist Department Chair with faculty and adjunct searches including scheduling, tracking applicants, and interview notes as well as onboarding of new faculty and adjuncts, tracking faculty and committee appointments, faculty performance reviews and tracking student course (AEFIS) evaluations, and faculty advisor matching.
  • Assist with website updates for faculty, student, and department pages.
  • Assist adjunct faculty members with Blackboard Learn, Zoom, classrooms, general questions and refer to others for additional support as needed.
  • Assist department with teaching assistant searches including posting announcements, responding to email questions, collecting resumes, and forwarding necessary information to professors
  • Schedule department meetings including assisting with agenda preparation, minute taking, and meeting setup.
  • Schedule and announce department seminars (faculty and faculty candidates) including assisting with advertising, setup, coordinating with speakers, paying honorariums, arranging travel and expense reimbursements.
Required Qualifications
  • High School Diploma or Equivalent
  • 2 years related experience
Other Requirements
  • Extensive knowledge of Microsoft applications (i.e., Word, Excel, Outlook, Powerpoint)
Preferred Qualifications
  • Proficiency using computer software programs including MS Office365, Adobe Pro, and Zoom.
  • Familiarity with Drexel’s administrative systems including Blackboard, SmartSource, and Courseleaf.
Physical Demands
  • Typically sitting at a desk/table/standing/walking
  • Lifting less than or equal to 25 lbs

University City – Philadelphia, PA

Additional Information

This position is classified as Non-Exempt with a salary grade of H. For more information regarding Drexel’s Professional Staff salary structure,

Special Instructions to the Applicant

Please make sure you upload your resume and cover letter when submitting your application.

Review of applications will begin once a suitable candidate pool is identified.

Advertised:Jun 1 2022 Eastern Daylight Time
Applications close:Jun 30 2022 Eastern Daylight Time

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