The Citadel, The Military College of South Caroline is seeking an
Administrative Assistant for the Biology Department. This position
will report directly to and assist the Department Head of Biology
and will assist all other faculty/staff members within the
department. Will be responsible for answering the telephone, giving
information as needed and forwarding messages. Will greet and
assist visitors, faculty members, and students. Will also be in
responsible for the following:
- Monitor departmental budgets. Screen all requests for
supplies/services and travels for consistency with procurement and
financial service policies and procedures. Reconcile departmental
- Maintain and coordinate departmental social media and webpage
- Provide support for internal and external grants to include;
monitoring budgets, ordering supplies, and submitting position
requests for undergraduate and graduate students.
- Provide support for student activities to include; submitting
cadet orders, assisting cadets with travel arrangements for
conferences, and coordinating club meetings.
- Coordinate department graduate assistants/undergraduate and/or
work-study students; manage the time keeping system (Kronos) for
all departmental staff.
- Coordinate class scheduling to include; room assignments for
biology courses and use of Duckett Hall auditorium by Citadel and
non-Citadel users as well as inputs all class schedules.
A high school diploma AND related clerical/administrative
experience. Must have knowledge of general office skills such as
typing, photocopying, mail distribution, time sheets, key
maintenance, and inventory/ordering of office and laboratory
supplies. Proficiency in Microsoft software such as Word, Excel,
and Outlook. Must be able to work independently. Must have the
ability to exercise judgement and discretion in interpreting and
applying policies and procedures related to budgetary matters,
procurement, and human resources.
Working knowledge of scientific terminology a plus.
Apr 25 2022 Eastern Daylight Time