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Administrative Assistant for Family Studies & Human Development / Interdisciplinary Arts & Sciences

Employer
Utah Tech University
Location
Utah, United States
Salary
Salary Not Specified
Posted Date
Apr 3, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Administrative
Employment Type
Full Time
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Position Announcement

Working within the College of Education, provides administrative support for the Family Studies & Human Development (FSHD) and Interdisciplinary Arts & Sciences (IAS) departments and serves as an office manager. Additional information about the departments and program offerings can be found online at https://fshd.dixie.edu/ and https://ias.dixie.edu/ .

Responsibilities
  • Provide administrative support to the Family Studies & Human Development and Interdisciplinary Arts & Sciences department chairs, faculty, staff, advisors, students enrolled in their various programs, and the University preschool.
  • Assist in greeting generic public, answering phones, receiving messages, distribute department mail, directing students/visitors to proper areas/offices on campus, and assisting in planning and holding events and meetings.
  • Prepare and track purchase requisitions, travel authorizations, and other University forms and processes as needed.
  • Assist Department Chairs in record management and bookkeeping; assist with budget requests, scheduling, and assist faculty with administrative needs as requested.
  • Maintain proficiency in use of school database systems, such as Banner, Argos, Canvas, etc.
  • Maintain and oversee inventories of equipment and supplies for departments.
  • Set up, organize, record, and distribute minutes from department meetings.
  • Perform other duties as assigned by Department Chairs and/or Dean.
Qualifications
  • High School Diploma/equivalent GED plus some college coursework required. Associate’s degree (or higher) preferred.
  • Two years of related office experience required; experience working in a higher education environment preferred.
  • Knowledge of FSHD and/or IAS programs, policies, and/or degree requirements preferred.
  • Excellent knowledge of English grammar, punctuation, and correspondence forms.
  • Excellent oral and written communication skills.
  • Good knowledge of computer software systems, particularly Microsoft Office suite (Word, Excel, Outlook), with excellent typing skills. Ability and desire to learn and adapt to new computer systems preferred.
  • Knowledge of general office practices, office equipment, procedures, and math skills.
  • Demonstrated experience working with the general public and internal constituents relating to customer service, telephone etiquette, etc.
  • Ability to concentrate on detailed projects during numerous interruptions by telephone or from walk-in inquirers.
  • Ability to exercise important human relations skills in establishing and maintaining effective and positive working relations with the University community and the public at large.
Supplemental Information

POSITION DETAILS, COMPENSATION AND BENEFITS: Full-time (12-month) classified staff (overtime-eligible) position. Annual salary of $32,000, with a desired start date of June or July 2022. Excellent benefits package included that begins on start date; includes medical, dental, vision, employee assistance and wellness programs, life, disability, retirement, undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. See https://humanresources.dixie.edu/employee-benefits/ under 'Benefits Summary' for more details.

ELECTRONIC APPLICATION PROCEDURES: Application review begins June 2 , 2022 . Submit application materials (including resume contents and contact information for three professional references) and upload cover letter electronically. If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520.

ABOUT THE UNIVERSITY: Utah Tech University is an open, inclusive, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of 'active learning. active life' and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our university is located in picturesque southwestern Utah with its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities. The nearest metropolitan area is Las Vegas, NV (120 miles), with amenities such as an international airport and professional sporting teams. Click here to learn more about the University.

Utah Tech University is a fast-growing Utah public institution of higher education, with more than 12,000 students. We offer over 230 programs, including masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek to recruit and retain diverse and ambitious faculty and staff who bring new ideas, possess values and career aspirations aligned with the mission and vision, and are inspired to build a premier open, inclusive, comprehensive, polytechnic university. Utah Tech University is an Equal Opportunity / Affirmative Action employer; the President and employees of the University are fully committed to Affirmative Action and within its programs and activities, including in admissions and employment. Utah Tech does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or the University’s non-discrimination policies:
  • Director of Equity Compliance / Title IX Coordinator: Hazel Sainsbury - titleix@dixie.edu , HCC 579, 435-652-7747.
  • Deputy Title IX Coordinator: Abby DeFeo - titleix@dixie.edu , 435-652-7731.
For further information regarding non-discrimination, please visit https://titleix.dixie.edu/ or contact:
  • U.S. Department of Education, Office of Assistant Secretary for Civil Rights, ocr@ed.gov , 800-421-3481.
  • U.S. Department of Education, Denver Regional Office, ocr.denver@ed.gov , 303-844-5695.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification.

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