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Student Engagement Coordinator (Multiple positions)

Employer
University of Wisconsin-Stout
Location
Wisconsin, United States
Salary
Salary Commensurate with experience
Posted Date
Apr 26, 2022

View more

Position Type
Administrative, Student Affairs, Other Student Affairs, Student Activities & Services
Employment Level
Administrative
Employment Type
Full Time
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UW-Stout Involvement Center welcomes applications for three (3) full-time Student Engagement Coordinator (SEC) positions.

 

Position 1 | SEC - Activities, Events, & Promotion

Position 2 | SEC – Organizations & Leadership

Position 3 | SEC - Events, Media, Honors & Celebrations

 

The Involvement Center staff is a dynamic team of individuals offering services, support, and programming to help students get connected to campus.  As a unit of the Student Centers department, they support the overall mission to provide places, services and opportunities that support the personal development and learning of all UW-Stout students. The Student Centers is part of the greater UW-Stout community, which is a small and friendly campus with a unique polytechnic mission. They are seeking a team member that is passionate about working with students, creative with programming, excited for unique opportunities that arise each day, and committed to promoting the development of an equitable and inclusive environment.  

 

The job description and UW Title for these positions is: Student Affairs Manager Job Code: AE193

 

Position 1 | Student Engagement Coordinator – Activities, Events, & Promotion

 

QUALIFICATIONS

Minimum / Required

  • A Bachelor’s degree OR equivalent education and work experience
  • One year of professional experience (or two years of graduate student experience) in programming, performing arts/lecture event planning, student organization support, student/human development or closely related professional activities
  • Demonstrated event planning experience, and knowledge of student/human development and/or student leadership, developmental leadership, or organizational leadership

 

Highly Desired

  • Previous experience in contracting, marketing, or major events
  • Master’s degree in Student Affairs, Counseling, Education, or a related field of study
  • Prior experience working with student leaders
  • Demonstrated ability to collaborate, innovate, and work with a variety of stakeholders
  • Demonstrated experience in establishing a climate (work environment) that embraces equity, diversity, and inclusion
  • Demonstrated intercultural competence and the impact on the student experience

 

RESPONSIBILITIES

 

General Responsibilities: The person in this position is a member of the Involvement Center team, a sub-unit of the Student Centers. This person supervises a graduate student who advises the programming board, coordinates the event contract process for student organizations and departments, and serves as an event consultant to student organizations, departments, and division programs/functions. Occasional evening and weekend work is required. Specific duties listed below:

 

25%       Supervise the Graduate Student Intern (GSI) and support Blue Devil Productions (BDP), the campus programming board

  • Hire, train, and supervise the Graduate Student Intern (GSI) who advises BDP
  • Meet regularly to support the GSI in the development of student leaders who provide a quality series of entertainment and edutainment for the students of UW-Stout
  • Maintain knowledge of organizational and event planning processes including, but not limited to: budgeting, recognition, event logistics, artist negotiations, applicable rules/laws, film rights, etc.
  • Provide support to program series including, but not limited to: Thursday Night Out (TNO) music series, comedy events, film series, major shows/concerts, and special events including Homecoming
  • Support the hiring, onboarding, training, and professional development of department and partner graduate student interns
  • Support the students in their development of quality programs and events

30%       Event/Performance Contract Coordination

  • Coordinate the event/performer contracting process for student organizations and campus departments
  • Develop and implement training for student leaders and manage the process by which they make requests for contracted services
  • Support student organization leaders seeking guidance in the production of contracted events

25%       Marketing, Promotion, & Social Media Supervision (Rotating assignment)

This portion of the position serves as an annual departmental rotating responsibility between these options: Fraternity & Sorority Life advising, Stoutonia student newspaper advising, Judicial Board advising and event registration, and social media & outreach management.

  • Coordinate and plan all content for Student Centers social media accounts
  • Supervise social media lead position in the management and planning of the Student Centers’ accounts
  • Manage the CONNECT homepage advertising process
  • Coordinate department and community level feeds in the student engagement platform
  • Facilitate website updates for the Student Centers and sub-units on Drupal, SharePoint, and CONNECT
  • Oversee the development and design of marketing collateral for the department
  • Coordinate staffing of department outreach including classroom presentations, preview days, and summer registration

 

20%        Involvement, Leadership, and Student Centers Contributions

  • Support the assessment of department programs, student development learning outcomes, and leadership development – specifically BDP, social media, and contracting – and partner with the provost’s office on shared assessment aligned with Stout’s general education learning outcomes
  • Maintain a working knowledge and serve as part of the team to promote, educate, and maximize our student engagement platform
  • Coordinate the development and implementation of the personal development leadership series and the associated tracking and rewards (Currently named Adulting 101) and in partnership with academic programs and EDI unit offerings
  • Support the training, development, and recognition of student employees of the Student Centers
  • Participate in professional contributions such as institutional committee work, applied research, regional and national association membership, and involvement
  • Other duties as assigned

 

 

Position 2 | Student Engagement Coordinator – Organizations & Leadership

 

QUALIFICATIONS

Minimum / Required

  • A Bachelor’s degree OR equivalent education and work experience
  • One year of professional experience (or two years of graduate student experience) in programming, performing arts/lecture event planning, student organization support, student/human development or closely related professional activities
  • Demonstrated event planning experience, and knowledge of student/human development and/or student leadership, developmental leadership, or organizational leadership

 

Highly Desired

  • Previous experience or involvement in advising student organizations
  • Master’s degree in Student Affairs, Counseling, Education, or a related field of study
  • Prior experience working with student leaders
  • Demonstrated ability to collaborate, innovate, and work with a variety of stakeholders
  • Demonstrated experience in establishing a climate (work environment) that embraces equity, diversity, and inclusion
  • Demonstrated intercultural competence and the impact on the student experience

 

RESPONSIBILITIES

 

General Responsibilities:  The person in this position is a member of the Involvement Center team, a sub-unit of the Student Centers. This person advises the Organizational Affairs Director and supports the Organizational Affairs Committee (OAC) and the Conduct Oversight Committee for Organizations (COCO). Serves as consultant to student organizations, departments, and division programs/functions. They will provide risk management and programmatic advising to the Fraternity and Sorority Life Community as a rotating assignment. Occasional evening and weekend work is required. Specific duties listed below:

 

35%       Coordinate departmental student organization support activities and resources

  • Advise the Organizational Affairs Committee of the Stout Student Association
  • Direct student organization recognition and re-registration efforts in conjunction with the Organizational Affairs Director of the SSA
  • Serve as the main contact for student organization advisors, providing communication and opportunities for training and development
  • Support the continued development of UW-Stout's student engagement platform through training and education for student organization officers, members, and advisors
  • Support students seeking involvement opportunities on campus by providing resources, advising, workshops, and presentations about involvement
  • Work with academic affairs areas to promote student involvement opportunities
  • Manage the overall communication with all student organizations and maintain the student organization support website
  • Maintain, review, and maximize the student organization code of conduct with the OAC Director
  • Coordinate student organization trainings and workshops for leaders and advisors

 

20%        Student Organization Leadership Development

  • Recruit, hire, train and supervise a student leadership development intern to support the department leadership efforts
  • Coordinate the student organization recruitment efforts (i.e., Backyard Bash, Involvement Fair, etc.)
  • Coordinate the University’s annual recognition program for student organizations and student leaders (i.e., Leadership Awards Celebration)
  • Collaborate with others and coordinate the Leadership Summit and ongoing student leader workshops, and partner with academic programs and EDI unit offerings tied to leadership development.
  • Coordinate the development and implementation of the student organization officer training checklists and associated tracking and rewards

 

25%       Fraternity and Sorority Life Risk Management (Rotating assignment)

This portion of the position serves as an annual departmental rotating responsibility between these options: Fraternity & Sorority Life advising, Stoutonia student newspaper advising, Judicial Board advising and event registration, and social media & outreach management.

 

  • Serve as the primary campus resource person and administrative liaison to the Fraternity & Sorority community
  • Advise the President's Council, Greek Events Committee, and Panhellenic Council
  • Provide risk management and harm reduction in the Fraternity & Sorority life community through education, event consultation, and policy compliance.

 

20%        Involvement, Leadership and Student Centers Contributions

  • Support the assessment of department programs, student development learning outcomes, and leadership development – specifically organizational records, activities, and outcomes, and partner with the provost’s office on shared assessment aligned with Stout’s general education learning outcomes
  • Maintain a working knowledge and serve as part of the team to promote educate, and maximize our student engagement platform
  • Support the training, development, and recognition of student employees of the Student Centers
  • Provide workshops in support of student and student employee leadership development, and in partnership with academic programs and EDI unit offerings
  • Participate in professional contributions such as institutional committee work, applied research, regional and national association membership, and involvement
  • Other duties as assigned

 

Position 3 | Student Engagement Coordinator – Events, Media, Honors & Celebrations

 

QUALIFICATIONS

Minimum / Required

  • A Bachelor’s degree OR equivalent education and work experience
  • One year of professional experience (or two years of graduate student experience) in programming, performing arts/lecture event planning, student organization support, student/human development or closely related professional activities
  • Demonstrated event planning experience, and knowledge of student/human development and/or student leadership, developmental leadership, or organizational leadership

 

Highly Desired

  • Previous experience in major events, marketing, and/or communication
  • Master’s degree in Student Affairs, Counseling, Education, or a related field of study
  • Prior experience working with student leaders
  • Demonstrated ability to collaborate, innovate, and work with a variety of stakeholders
  • Demonstrated experience in establishing a climate (work environment) that embraces equity, diversity, and inclusion
  • Demonstrated intercultural competence and the impact on the student experience

 

RESPONSIBILITIES

 

General Responsibilities:  The person in this position is a member of the Involvement Center team, a subunit of the Student Centers. This person coordinates major performance and speaking events showcasing entertainment and events from a wide range of human experiences. They will have major marketing, communication, and collaborative responsibilities in program support, supervision, and advising. Occasional evening and weekend work is required. Specific duties listed below:

 

40%       Coordinate Campus Events, Honors, & Celebrations

  • Develop a work group and partner with the Stout Student Association, campus departments or external organizations to create intentional, collaborative co-curricular experiences that contribute to a broad understanding of a wide range of human experiences
  • Spearhead, develop, and coordinate major programs and campus-wide events including, but not limited to: performing artists series, films, lecture series, leadership development, monthly honors and celebrations, and major campus events (i.e., Stout Proud Weekend, Homecoming, Samuel E. Wood Medallion awards, etc.)
  • Assess program objectives and provide recommendations relative to program outcomes
  • Develop budgets and exercise fiscal responsibility for program areas
  • Conduct business with professional agents and artists in the negotiation of performance contracts related to events in your series
  • Hire train and supervise a student event planning lead

15 % Supervise the Design Team

  • Oversee all recruiting, hiring, training and supervision of student graphic designers, multimedia, animation, and digital production team
  • Oversee and manage the design request process and project workflow
  • Manage digital signage requests, review process, and deployment to campus digital displays in the Student Centers

 

25%       Advise the students of the campus newspaper the Stoutonia (Rotating assignment)

This portion of the position serves as an annual departmental rotating responsibility between these options: Fraternity & Sorority Life advising, Stoutonia student newspaper advising, Judicial Board advising and event registration, and social media & outreach management.

  • Lead the student development and training of the Stoutonia editorial board
  • Advise the editor and staff in organizational operations
  • Critique the publication & developmental process – post-production
  • Serve as the professional staff contact to internal and external stakeholders
  • Develop production and publishing schedules for web, print, marketing, and multimedia operations with the editor-in-chief
  • Facilitate newspaper business (i.e., contracts, rates, purchasing, budgeting, etc.)

 

20%        Involvement, Leadership and Student Centers Contributions

  • Coordinate the development and implementation of the cultural competence leadership development activities and the associated tracking and rewards
  • Support the assessment of department programs, student development learning outcomes, and leadership development and partner with the provost’s office on shared assessment aligned with Stout’s general education learning outcomes
  • Maintain a working knowledge and serve as part of the team to promote, educate, and maximize our student engagement platform
  • Support the training, development, and recognition of student employees of the Student Centers
    • Provide workshops, in the support of student and student employee leadership development
    • Participate in professional contributions such as institutional committee work, applied research, regional and national association membership, and involvement
    • Other duties as assigned

 

DEPARTMENT INFORMATION

 

UW-Stout’s Student Centers team is committed to creating an inclusive campus community. Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.

 

Student Centers’ Mission

To be a student focused community that offers: gathering places, services, and opportunities in support of learning and personal growth in a safe, positive, and welcoming environment.

 

Your place is waiting for you

At the center of campus lives the Memorial Student Center (MSC), a place that will help make Stout home. Whether students pay us a visit for their morning cup of coffee, get projects printed for a class, take a nap between classes, or attend a student org meeting, you’ll find it’s the heart of campus. But more than this, it’s a community - a community that allows students to find their place while at Stout

INSTITUTIONAL OVERVIEW 

 

University of Wisconsin-Stout prepares lifelong learners, ethical leaders, and responsible citizens in an equitable, inclusive, and sustainable environment through collaborative career-focused programs that integrate applied learning, theory, and research.  UW-Stout is committed to developing an inclusive community that fosters a rich, dynamic, and collaborative environment in which to work and grow, celebrating the diversity of individual perspectives and experiences.

 

A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.  

 

UW-Stout offers 47 undergraduate and 23 graduate degrees, including 21 masters and 2 advanced degrees. The current enrollment is approximately 8,000 students.

 

UW-Stout is committed to investing in and ensuring access to equitable, diverse, and inclusive learning, student living, and work environments that reflect our regional and global connections. 

 

The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry and encourages collaboration within and across disciplines and professions. 

 

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community

 

Facts and data about the university:  https://www.uwstout.edu/about-us/meet-our-leadership/institutional-accreditation/fact-book

 

ADDITIONAL INFORMATION

Competitive salary commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.

 

 

All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

 

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources team. Employment is also contingent upon the final candidate passing a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

 

Official transcripts required at time of hire.

 

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149. 

 

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

 

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

 

APPLICATION INSTRUCTIONS

 

To ensure consideration complete applications must be submitted online by May 15, 2022. We will continue to accept applications until the position is filled. To apply,  go to: https://jobs.uwstout.edu/student-engagement-coordinator-multiple-positions/job/19054918 

 

Required application materials:

  1. Cover letter indicating which position or positions you wish to be considered for (*See below)
  2. Curriculum vitae or resume
  3. Names and contact information for a minimum of three (3) professional references
  4. Inclusivity Statement: Equity, diversity and inclusion are important to the mission of UW-Stout. Write a separate one-page or less statement demonstrating your commitment to diversity, equity and inclusion that supports students’ success.

 

*Please use your cover letter to also speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

 

Applicants will need to complete all required fields and attach all required documents prior to submitting the online application. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

 

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900

 

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

 

For questions regarding this position or recruitment, please contact:

Search Chair: Darrin Witucki

Phone: 715-232-3639

Email: wituckid@uwstout.edu

 

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:

Search Coordinator: Malinda Hebert

Phone: 715-232-5831

Email: hebertm@uwstout.edu

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