Personnel Operations Coordinator
Unit 7 - CSUEU - Clerical and Administrative
Support Services, Administrative, Temporary, Full Time
Priority Application Date (Posting will remain open until filled):
As of April 22, 2022, this recruitment has been re-opened and
actively seeking applications. Previous applicants need not
Eligible on-campus applicants in California State University
Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given
first consideration in the recruitment.
Under the general supervision of the Director of Extension
Programs, the Personnel Operations Coordinator supports the College
of Continuing Education's (CCE's) internal processes related to
employment, onboarding, separations, mandated training, and data
analysis for approximately 130 staff. This includes providing
support as related to employment services, internal communications,
maintaining personnel record systems, and contributing to quality
The position responsibilities include helping to maintain CCE's HR
administrative record systems; assisting with the implementation of
HR related organizational policies and procedures; tracking
compliance of employee mandated training; and assisting with and/or
coordinating several personnel transactions including processes for
recruitment, onboarding, separations, appointment renewals,
position description changes, and reclassifications.
CSU Classification Salary Range
: $3, 064 - $5,148
: Anticipated hiring range, within the
classification range - $3,064 - $4,106 per month, commensurate with
candidate's education, experience, skills, and training.
: 12 months
: Monday - Friday, 8a.m. - 5 p.m.; work
hours may vary depending on department operations
The College of Continuing Education (CCE) extends the mission of
the university by increasing access for non-traditional learners.
With a primary expertise on serving adult learners, CCE provides
programs and services to individuals and employers year-round,
unbound by traditional semester schedules and formats. CCE serves a
hybrid student body that extends beyond California, serving over
80,000 learners annually through in-person, hybrid and fully online
workshops, courses, conferences, certificate and degree
CCE Personnel Operations is committed to offering comprehensive
personnel services to attract, develop, and retain a diverse and
For more information, please visit: https://cce.csus.edu/about-cce
Entry to this classification requires a fully functional knowledge
of and skill in standard office procedures and practices, as well
as an ability to understand and operate in a variety of
organizational structures. Additionally, incumbents are expected to
have a thorough knowledge of English grammar, spelling, and
punctuation and be able to clearly communicate orally and in
writing. Some positions may require a knowledge of business
mathematics beyond basic arithmetic. The ability to use and quickly
learn new office support technology systems and software packages
is also a prerequisite.
These entry qualifications would normally be obtained through a
high school program, technical/vocational program, or their
equivalents combined with several years of related office work
1. Experience in performing duties requiring accuracy and attention
2. Experience in providing customer service via telephone, e-mail
or personal contact.
3. Experience in composing written emails and/or standard
memos/letters that demonstrate thorough knowledge of English
grammar, punctuation, and spelling.
4. Experience in spreadsheet and/or database data entry.
5. Experience in supporting human resources activities in areas
such as employee recruitment, new employee onboarding, employee
separation, and employee record keeping.
Knowledge, Skills, and Abilities
6. Commitment to fostering a diverse, equitable, and inclusive work
and learning environment.
7. Thorough knowledge of office systems and ability to use a
broader range of technology, systems, and packages such as
Microsoft Office Suite (Word, Excel, PowerPoint), Smartsheet, Adobe
8. Ability to learn detailed processes and procedures and
coordinate completion of work accordingly.
9. Ability to train others on procedures and work flow
10. Team oriented and ability to work collaboratively with
stakeholders across the organization.
11. Ability to independently handle multiple work priorities and
projects, meet deadlines and goals.
12. Ability to work with advanced spreadsheets and databases to
track personnel data and make simple projections.
13. Interpersonal skills to interact effectively with all levels of
staff, administrators and external constituencies.
14. Ability to maintain confidentiality and discretion
15. Knowledge of human resources, recruitment, orientation and
16. Bachelor's degree in related area of human resources,
organizational development, or business administration.
Documents Needed to Apply
Resume, cover letter, and three professional references.
About Sac State
is located in the heart
of California's capital city, five miles from State Capitol. The
lush, 300-acre campus is situated along the American River, close
to numerous bike trails and other recreational areas. Sacramento,
also known as the “Farm-to-Fork Capital,” is one of the most
ethnically diverse and livable cities in the country, with a
population of half of a million. Sacramento State's 31,000 students
come not only from the Greater Sacramento Region, but also from
across the state, country, and world. Our 1800 faculty and 1,500
staff are committed to meeting our mission: “As California's
capital university, we transform lives by preparing students for
leadership, service, and success. Sacramento State will be a
recognized leader in education, innovation, and engagement.
As the regional hub of higher education, Sac State is dedicated to
equity and inclusion, https://www.csus.edu/experience/anchor-university/
As evidenced by the values embedded in our Hornet Honor Code
Sacramento State is committed to creating an inclusive environment
where all faculty, staff, students, and guests are welcome and
valued. Our commitment is more than simply ensuring that our campus
is free from bias and discrimination, but is one devoted to
celebrating many diverse identities, life experiences, and
perspectives that enrich our community, teaching and
To learn more about why you should join the Hornet Family, please
visit the Why Sac State
Background Check Disclaimer
A background check (including a criminal records check) must be
completed satisfactorily before any candidate can be offered a
position with California State University, Sacramento. Failure to
satisfactorily complete the background check may affect the
application status of applicants or continued employment of current
California State University, Sacramento employees who apply for the
Equal Employment Opportunity
California State University, Sacramento is an Affirmative
Action/Equal Opportunity Employer and has a strong institutional
commitment to the principle of diversity in all areas. We consider
qualified applicants for employment without regard to race, color,
religion, national origin, age, sex, gender identity/expression,
sexual orientation, pregnancy, genetic information, medical
condition, marital status, veteran status, or disability.
Sacramento State hires only those individuals who are lawfully
authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to
provide reasonable accommodations for qualified persons with
disabilities who are employees or applicants for employment. If you
need a disability related reasonable accommodation as part of the
application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/disability-parental-leave.html#reasonable-accommodations-interactive-process
The University is committed to creating an education and working
environment free from discrimination, sexual harassment, sexual
violence, domestic violence, dating violence, and stalking. For
more information on mandatory training for new employees, visit
Jeanne Clery Disclosure of Campus Security
Policy and Crime Statistics Act and Campus Fire Safety
Right-To-know Act Notification
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy
and Campus Crime Statistics Act, the current Annual Security Report
(ASR) is available for viewing at https://www.csus.edu/clery
The ASR contains the current security and safety-related policy
statements, emergency preparedness and evacuation information,
crime prevention and sexual assault prevention information, and
drug and alcohol prevention programming. The ASR also contains
statistics of Clery Act crimes for Sacramento State for the last
three (3) calendar years. Paper copies are available upon request
at the Police Service Center located in the University Union.
COVID-19 Vaccine Certification Information:
CSU requires faculty, staff, and students who are accessing campus
facilities to be immunized against COVID-19 or declare a medical or
religious exemption from doing so. Any candidates advanced in a
currently open search process should be prepared to comply with
this requirement. The systemwide policy can be found at
and questions may be sent to firstname.lastname@example.org
Selected candidate must furnish proof of eligibility to work in the
U.S.. California State University, Sacramento is a sponsoring
agency (i.e. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an
interview unless required by collective bargaining agreement.
April 22, 2022 (8:45 AM)
Open Until Filled
To apply, visit https://careers.csus.edu/en-us/job/509601/personnel-operations-coordinator