Secretary IV, Human Resources

All applications must be submitted online at http://www.mdc.edu/jobs/
Job Opening ID: 1003224

Job Description:
The Secretary IV provides advanced and complex administrative level support to the Office of the Vice Provost for Human Resources.

Duties & Responsibilities:
•Works as part of the office’s staff support team and provides support accordingly
•Monitors and maintains records
•Acts as linker or scanner for Image Now
•Plans and schedules meetings and conferences
•Types correspondence and assists in compiling of reports for internal and external distribution
•Handles direct inquiries from the public and follows-up with appropriate action
•Composes routine correspondence independently and maintains mailing lists; files and completes special projects as assigned
•Records minutes of staff meetings
•Prepares on-line payrolls
•Produces electronic information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics
•Makes decisions regarding dissemination of information, screening of visitors and deferral or immediate action in absence of supervisor
•Assists with supervision of student assistants including work assignments
•Handles highly sensitive and confidential information
•Performs other duties as assigned

Minimum Requirements:
•Associates degree or business school degree/certificate and four (4) years of progressive office experience as a secretary.
•Knowledge of current technical developments/trends in area of expertise.
•Excellent organizational and communications skills (both oral and written).
•Knowledge of PC applications and solid computational skill.
•Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
•Ability to type 40 wpm
•Ability to write reports, business correspondence, and procedure manuals.
•Ability to effectively present information and respond to questions from top management, groups of managers, clients, customers, and the general public.
•Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
•Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
•Ability to work with user communities of diverse backgrounds and skill levels.