Sales Program Administrator

Official Title: Academic Program Specialist Business Title: Sales Program Administrator Employment Class: Academic Staff FTE: 0.33-0.5 Compensation: $15 - $28.85 per hour FLSA Status: Non-Exempt Terms of Employment: Annual, fixed-term terminal Position Summary:

Reporting to the Chair of the Department of Marketing, the Sales Program Administrator has responsibility for managing the program, the relationships with the partners, and the operational aspects of the Program to ensure the finest learning experience and career success of Sales students and the long-term growth and financial viability of the Program. The Sales Program Administrator will work closely with professors and corporate partners.

Contributes to the development, implementation, administration, coordination, and evaluation for one or more academic programs to ensure effectiveness in meeting departmental and student development goals and initiatives. Strives to create a welcoming, equitable, and inclusive work environment.

UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details.

Responsibilities

1. Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events
2. Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews
3. Coordinates program components and evaluates program effectiveness and provides recommendations for improvement
4. May supervise the day-to-day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals.

Maintaining Relationships with Partners and External Sales Program Outreach:
1. Recruit partner-companies to participate in the Sales Program. Recruitment may involve determining types or levels of partnerships and the costs/benefits associated with different types/levels of partnerships.
2. Maintain external relationships: Interact with Partners on a regular basis, coordinate communication to enhance Center strategic focus; prepare thank-you letters, etc.
3. Coordinate, manage and attend meetings with partners.
4. Program growth. Seek input from various sources (e.g., companies, faculty, students, other sales programs or non-sales programs) about possible ways to grow the program and add more value (e.g., through enrolling more students or through providing more externals services)
5. Attend events where academic programs are promoted, representing the sales program (e.g., College to Career, Major Fest in Reeve). Attend recruiting events, college and university networking activities, schedule informational sessions to promote the Sales Emphasis program both within the College of Business as well as in other areas (e.g., Communications, etc.)
6. Assist with promotion: Update Sales Program web pages; update promotional materials and distribute as needed; update items in display area as needed; develop events to promote the Sales Program (alumni panels, visits to high schools, etc.).

Administrative Sales Program Operations:
1. Maintain and administer the Sales Program budget under the supervision of the Department Chair and in compliance with all university policies and procedures.
2. Maintain and oversee budget activities for all Center accounts.
3. Review monthly the central accounting system records for accuracy. Reconcile Center expenditures and revenues to the system, initiating changes where needed.
4. Coordinate and process center purchasing. Responsible for all purchases, reconciling statements, and maintaining required records. Communicate with outside vendors regarding order information, pricing, discrepancies, exchanges, etc.
5. Schedule program work, oversee daily operations, and coordinate the activities of the program.
6. Enter survey data and send entered data to instructors (periodically gathered information from students enrolled in the program).

Administrative Sales Program Support:
1. Provide support to students coordinating company trips, ensuring all processes are within compliance with university policies and procedures.
2. Maintain inventory of awards and manage distribution of awards.
3. Help with printing and distributing supplies.
4. Room scheduling and classroom setup. This may require time spent 7am-8am Mondays/Wednesdays/Fridays.
5. Coordinate the student book loan process with UWO Library staff.
6. In-class non-teaching assistance: taking photos; counting guests.
7. Attend department meetings, as needed.

Qualifications Required:

1. Professional experience with Office 365.
2. Proficient with Word and Excel.
3. Ability to quickly learn new programs.
4. Ability to manage multiple tasks and effectively organize work.
5. Work experience in Sales, Marketing, or closely related field.
6. Demonstrated commitment to diversity, equity, and inclusion.

Preferred:

1. Successful experience in leading projects and managing people.
2. Knowledge of purchasing, budget tracking and reporting methods, and requisite systems (i.e., WISDM, PeopleSoft, and other general bookkeeping systems).
3. Experience with Basic web content management systems such as WordPress.
4. Trade show experience as an exhibitor and coaching exhibitors.

To Apply:

Applicants must submit the following documents using the online application: cover letter, resume, and contact information for three references.

For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by May 6, 2022 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact afaction@uwosh.edu or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/ , or call UWO Police Department, at (920) 424-1212 for a paper copy.