This job has expired

Executive Scheduler, Office of The President

Employer
Columbus State Community College
Location
Ohio, United States
Salary
Salary Not Specified
Posted Date
Apr 22, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Chief Business Officers & Vice Presidents, Conference & Special Event Administration, Executive, Other Executive
Employment Level
Executive
Employment Type
Full Time
You need to sign in or create an account to save a job.



Requisition ID:
req3626

Job Title: Executive Scheduler, Office of The President

Department: Office of the President

Location: Columbus Campus

Employment Type: Staff

Employment Status: Board Approved

Bargaining Unit: Non-Bargaining Unit

FLSA Status: Non-Exempt

Compensation Type: Hourly

Compensation: Commensurate with Experience

Schedule: Mon - Fri, 8a - 5p some evenings and weekends as needed

Job Description:

Position Summary

The Executive Scheduler manages all aspects of the President’s calendar and agenda. This role communicates with internal and external contacts whom the President meets to ensure efficient and effective management of the Office of the President. This position secures essential information in support of the President’s engagements, provides support, acts as back-up for the Executive Assistant to the President, and completes other miscellaneous tasks, as required. This role provides administrative and scheduling support to the Chief of Staff.

This is accomplished by preparing correspondences, complex calendar management, recording, tracking, responding to incoming requests, meeting coordination and event arrangements. Decision-making, integrity, ability to interact and be an effective team player at all levels of the College.

CORE COMPETENCIES REQUIRED

Professionalism, Managing Work, Continuous Improvement, Customer/Student/Employee Focus, Collaboration, Communication, Positive Approach, Quality Orientation, Adaptability and Building Partnerships

ESSENTIAL JOB FUNCTIONS

Coordination of The President's Agenda

Manages the President’s agenda by organizing and prioritizing the incoming flow of work; responding to and scheduling requests for meetings, invitations, and requests for participation at special events; booking personal appointments and meetings; and maintaining control and follow-up system to ensure timely response.

Communicates and coordinates meetings with key internal and external contacts with whom the President meets. In close collaboration with other members of the President’s Office and members of senior management, maintains a longer-term strategic calendar of major upcoming events, travel, and forward-looking priorities.

Manages the incoming Presidential scheduling requests in TeamDynamix. Interfaces daily with the Executive Assistant regarding the President’s schedule.

Gathers, compiles, and extracts information from files, bio notes, publications, LinkedIn and other sources to prepare contact lists for the President’s engagements. Maintains the President’s contact and email distribution lists.
Provides administrative and scheduling support to the Chief of Staff, as directed.

Schedule Liaison

Coordinates scheduling of press, interviews, and media time with the President in collaboration with the Marketing & Communications department. Responds to all invitations, either by written correspondence or by personal telephone call.

Maintains files of invitations that have been declined, accepted, or that are tentative/pending. Maintains a positive working relationship with the President, staff, and constituents.

DIVERSITY, EQUITY AND INCLUSION

Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.

OTHER DUTIES AND RESPONSIBILITIES

Attends all required department meetings and trainings. Manages multiple assignments of varying complexity while meeting Federal, as well as, internal regulations and procedures.

Demonstrates the ability to adapt to changing needs of the College and business partners. Initiative and willingness to take on additional responsibilities, as assigned by the Executive Assistant, as needed to ensure timely deliverables and solutions.

Other duties required. Regular, predictable, and punctual attendance is required.

PHYSICAL REQUIREMENTS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description.

While performing duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. The employee frequently sits for periods of time, stands, and walks.

Employee converses verbally or manually with others in person as well as by telephone. Vision demands include close, relatively detailed vision when focusing on computer screen. Employee occasionally lifts up to 10 pounds.

WORKING CONDITIONS

Typical Office environment. Regular exposure to moderate noise typical to business offices. May travel to various Columbus State campuses and sites.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of: business related software, including Microsoft Office applications (Work, Excel, Outlook, PowerPoint); programs and applications related to assisting students with their educational needs; standard office procedures and practices; office administration; business English word usage, spelling, sentence structure, and punctuation; business and legal formats; FERPA.

Skill in: working well under pressure; handling stress; excellent verbal and written communications, including grammar, spelling, and composition; prioritize tasks; strong customer service orientation; self-motivation; conflict resolution; general typing; attention to detail; strong organizational skills; detail-oriented.

Ability to: accept performance-based criticism and direction; exercise good judgement in a variety of situations; to serve as a trusted member of an essential team, with the ability to effectively communicate and enhance the productivity of the Office of the President; develop and maintain effective working relationships with associates, vendors, students, telephone users and general public; maintain confidential and sensitive information; use good judgement; excellent listening skills; effectively work with persons of varying cultures and diversity; problem solve effectively; exhibit a pleasant public manner and telephone etiquette; originate correspondence; work independently; maintain confidential and sensitive information; exhibit flexibility in work schedule and job tasks; maintain accurate and complete work records.

Minimum Qualifications:

Associate’s Degree in a related field. Three (3) years’ progressively complex administrative and scheduling experience. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s). An appropriate combination of education, training, coursework and experience may qualify a candidate.

You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert