Requisition ID: req3626
Job Title: Executive Scheduler, Office of The
Department: Office of the President
Location: Columbus Campus
Employment Type: Staff
Employment Status: Board Approved
Bargaining Unit: Non-Bargaining Unit
FLSA Status: Non-Exempt
Compensation Type: Hourly
Compensation: Commensurate with Experience
Schedule: Mon - Fri, 8a - 5p some evenings and weekends as
The Executive Scheduler manages all aspects of the President’s
calendar and agenda. This role communicates with internal and
external contacts whom the President meets to ensure efficient and
effective management of the Office of the President. This position
secures essential information in support of the President’s
engagements, provides support, acts as back-up for the Executive
Assistant to the President, and completes other miscellaneous
tasks, as required. This role provides administrative and
scheduling support to the Chief of Staff.
This is accomplished by preparing correspondences, complex calendar
management, recording, tracking, responding to incoming requests,
meeting coordination and event arrangements. Decision-making,
integrity, ability to interact and be an effective team player at
all levels of the College.
CORE COMPETENCIES REQUIRED
Professionalism, Managing Work, Continuous Improvement,
Customer/Student/Employee Focus, Collaboration, Communication,
Positive Approach, Quality Orientation, Adaptability and Building
ESSENTIAL JOB FUNCTIONS
Coordination of The President's Agenda
Manages the President’s agenda by organizing and prioritizing the
incoming flow of work; responding to and scheduling requests for
meetings, invitations, and requests for participation at special
events; booking personal appointments and meetings; and maintaining
control and follow-up system to ensure timely response.
Communicates and coordinates meetings with key internal and
external contacts with whom the President meets. In close
collaboration with other members of the President’s Office and
members of senior management, maintains a longer-term strategic
calendar of major upcoming events, travel, and forward-looking
Manages the incoming Presidential scheduling requests in
TeamDynamix. Interfaces daily with the Executive Assistant
regarding the President’s schedule.
Gathers, compiles, and extracts information from files, bio notes,
publications, LinkedIn and other sources to prepare contact lists
for the President’s engagements. Maintains the President’s contact
and email distribution lists.
Provides administrative and scheduling support to the Chief of
Staff, as directed.
Coordinates scheduling of press, interviews, and media time with
the President in collaboration with the Marketing &
Communications department. Responds to all invitations, either by
written correspondence or by personal telephone call.
Maintains files of invitations that have been declined, accepted,
or that are tentative/pending. Maintains a positive working
relationship with the President, staff, and constituents.
DIVERSITY, EQUITY AND INCLUSION
Fosters and maintains a safe environment of respect and inclusion
for faculty, staff, students, and members of the community.
OTHER DUTIES AND RESPONSIBILITIES
Attends all required department meetings and trainings. Manages
multiple assignments of varying complexity while meeting Federal,
as well as, internal regulations and procedures.
Demonstrates the ability to adapt to changing needs of the College
and business partners. Initiative and willingness to take on
additional responsibilities, as assigned by the Executive
Assistant, as needed to ensure timely deliverables and
Other duties required. Regular, predictable, and punctual
attendance is required.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential job functions described in
this position description.
While performing duties of this job, the employee regularly
exhibits digital dexterity when entering data into computer. The
employee frequently sits for periods of time, stands, and
Employee converses verbally or manually with others in person as
well as by telephone. Vision demands include close, relatively
detailed vision when focusing on computer screen. Employee
occasionally lifts up to 10 pounds.
Typical Office environment. Regular exposure to moderate noise
typical to business offices. May travel to various Columbus State
campuses and sites.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of: business related software, including Microsoft
Office applications (Work, Excel, Outlook, PowerPoint); programs
and applications related to assisting students with their
educational needs; standard office procedures and practices; office
administration; business English word usage, spelling, sentence
structure, and punctuation; business and legal formats;
Skill in: working well under pressure; handling stress;
excellent verbal and written communications, including grammar,
spelling, and composition; prioritize tasks; strong customer
service orientation; self-motivation; conflict resolution; general
typing; attention to detail; strong organizational skills;
Ability to: accept performance-based criticism and
direction; exercise good judgement in a variety of situations; to
serve as a trusted member of an essential team, with the ability to
effectively communicate and enhance the productivity of the Office
of the President; develop and maintain effective working
relationships with associates, vendors, students, telephone users
and general public; maintain confidential and sensitive
information; use good judgement; excellent listening skills;
effectively work with persons of varying cultures and diversity;
problem solve effectively; exhibit a pleasant public manner and
telephone etiquette; originate correspondence; work independently;
maintain confidential and sensitive information; exhibit
flexibility in work schedule and job tasks; maintain accurate and
complete work records.
Associate’s Degree in a related field. Three (3) years’
progressively complex administrative and scheduling experience.
State Motor Vehicle Operator's License or demonstrable ability to
gain access to work site(s). An appropriate combination of
education, training, coursework and experience may qualify a