Executive Assistant

Posting Details

Position Information

Job Title

Executive Assistant

FLSA Status

Posted Salary Range

Commensurate with experience.

Employment Status

Full Time

Department

Administration

Job Summary

The incumbent provides critical support in a fast-paced, lively and collegial atmosphere. He/she performs a wide range of complex and challenging administrative duties within the Department of Athletics.

Knowledge Skills and Abilities

Knowledge of the mission and institutional statement of the University and the Department of Athletics
Knowledge of the higher education advancement enterprise, with particular understanding intercollegiate athletics
Knowledge of modern office practices, business English, professional dress, decor, procedures and management principles
Knowledge of budget preparation and management
Excellent communication skills
Good critical thinking and time management skills
Proficient computer skills, including Microsoft Office Suite
Ability to prioritize and keep accurate records
Ability to collaborate with a wide range of people
Ability to maintain a high degree of confidentiality of sensitive materials
Ability to perform assigned responsibilities, duties and tasks with minimal to no supervision

Essential Job Functions

Compose and prepare correspondence
Supervise work study students
Schedule meetings and prepare monthly calendars
Greet Guests
Assists with contingency planning, arranges agendas, prepares meeting materials, etc.
Prepare travel requests and reimbursements
Create purchase requisitions in the Banner system and monitor until approved
Create postings and hiring proposals in PeopleAdmin
Create EPAFS in the Banner system
Input leave, personal and sick for the department
Represents the Director of Athletics in communications with administrators, staff, subordinates, students and the university community
Assists the Athletics Business Office with ticketing related functions

Qualifications

Bachelor’s degree in business, communications/marketing, accounting, education or related field
Five (5) years relevant experience in the public or private sector, preferably in higher education, for-profit or not-for-profit industry.

Licensing and Certifications

N/A

Physical Requirements

Work in noisy (above 85 decibels) areas

Sedentary Work - Exerting 10 pounds

Occasionally

Light Work - Exerting up to 20 pounds

Occasionally

Medium Work - Exerting 20-50 pounds

Heavy Work - Exerting 50-100 pounds

Very Heavy Work - Exerting in excess of 100 pounds

Travel

Occasionally

Extended Work Hours

Occasionally

Posting Detail Information

Posting Number

S754

Number of Vacancies

1

Location

Lorman

Position End Date (if temporary)

Open Date

10/21/2021

Close Date

Open Until Filled

Yes

EEO Statement

Alcorn State University

Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Advertising Summary

Excellent Benefits Package

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Letter of Recommendation (Professional)
4. Unofficial Transcripts
5. Letter of Recommendation (Personal)
6. Letter of Recommendation (Professional or Personal)

Optional Documents

1. Additional References (5)