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Coordinator of Donor & Special Events

Employer
Amherst College
Location
Massachusetts, United States
Salary
Salary Not specified
Date posted
Apr 22, 2022

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Job Details


Amherst College


Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Coordinator of Donor & Special Events position. The Coordinator of Donor & Special Events is a full-time, year-round position, starting at $20.48/hour-commensurate with experience. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the w ays in which they bring value to and will work towards supporting a broadly diverse community.

The Coordinator of Donor and Special Events provides key administrative and logistical support for all donor facing events. The coordinator works closely with key internal stakeholders including; Major and Planned Gifts, the Amherst Fund, and Donor Relations. This role is responsible for planning, organizing and executing donor and other special events. The coordinator schedules and tracks multiple event related tasks; develops and sends email blast invitations; maintains webpages (where appropriate); manages technology for virtual events including Zoom; and creates reports using events and attendee data that help the team strategically evaluate events Reporting to the Director of Regional Programs, the Coordinator of Donor and Special Events plays a crucial role in supporting frontline staff in the coordination and implementation of diverse set of donor and recognition focused events.

Summary of Duties and Responsibilities

DONOR EVENTS LOGISTICS
  • Partner with a diverse set of colleagues in major and planned gifts, the Amherst Fund and Donor Relations to plan and execute creative and thoughtful events.
  • Coordinate logistics including managing email, text, written, telephone and in person communications; designing and booking internal and external spaces; setting up and breaking down events; and arranging and/or setting-up all support services.
  • Attend events to coordinate activities and ensure smooth implementation.
  • Work with a diverse set of distinguished guests and their representatives on visit logistics and support guests to ensure a stellar campus experience.
  • Create and support website content including sign-up and survey documents.
  • Design, execute and oversee production of materials including posters, signs, table tents and other printed media.
  • Draft, compile and analyze event attendance surveys.
  • Assists in creating an inclusive and inviting environment for a diverse set of constituents at events.


Administrative Support
  • Manage and maintain the supplies inventory to support all events (nametags, name tents, general paper stock, event supplies, etc.)
  • Create/run contact, demographic, event attendance, and other reports for staff and volunteers.
  • Run queries to identify potential and diverse event hosts or speakers.
  • Input data and create reports using the event management system and other software within Advancement.
  • Enter and update event attendance coding in database.
  • Back-up front desk/reception as needed.


Qualifications

Required:
  • Valid driver's license and successful credentialing in order to operate college vehicles
  • 3-5 years of experience in the conferences and/or events field
  • Strong time management, verbal and written communication, interpersonal, customer service, and organizational skills
  • Ability to take initiative, work independently and collaboratively
  • Superior attention to detail, proofreading and editing skills
  • Proficiency in the Google Suite, Microsoft Office and familiarity with Adobe InDesign; ability to learn new software
  • Work schedule flexibility required as this position will need to support some occasional evening and weekend events.
  • Commitment to inclusiveness and diversity.


Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement.

Amherst College requires all employees to be fully vaccinated for COVID-19 (medical and religious exemptions may apply).

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure itmeets your total compensation requirements. Click here for Benefits Information .

Interestedcandidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs . Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Career icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.

To find information about job group and level (JGL) follow this link.

PI174923229

Company

Amherst College

Amherst College prepares students to make a difference in the world. Our financial aid program is among the most substantial in the nation, and our student body is among the most diverse. At Amherst, you are part of a lively, inquisitive, devoted community of students, faculty, staff, and alumni who find inspiration in one another and in the process of learning.

Since our 1821 founding, Amherst has demonstrated steadfast confidence in the value of the liberal arts and the importance of critical thinking. Small classes, an open curriculum and a singular focus on undergraduate education ensure that leading scholars engage daily with talented, curious students, equipping them for leadership in an increasingly global and complex world.

Offering competitive compensation packages and a multitude of programs and services for staff, Amherst works to enrich the working life and support the well-being of each and every employee.

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