Departmental Administrative Assistant

Opening Details

Williams is now accepting applications for a full-time Administrative Assistant to support the Department of Arabic Studies ; the Department of Asian Languages, Literatures, and Cultures ; the Program in Asian Studies ; and the Program in Comparative Literature . This is a full-time, 40hr/week, 12 month position, with benefit eligibility.

Williams is committed to building a diverse and inclusive community and we encourage candidates from underrepresented groups to apply. In their cover letters, applicants should highlight relevant experience with building, working with, and supporting a broadly diverse and international community.


Responsibilities

• Assist unit chairs in various administrative tasks (e.g., course catalog preparation’ managing student records; hiring of faculty, teaching staff, and student teaching assistants; tenure evaluation prep work)
• Manage unit communications (e.g., maintaining websites, social media platforms, bulletin boards, and email lists)
• Assist unit chairs in managing budgets and expenditures (including special gift funds and student fellowships, reimbursements, Pcard reconciliations)
• Help unit faculty with various tasks (e.g., scheduling and preparing rooms for events, preparing course reading packages)
• Coordinate guest lectures and events (e.g., arranging travel, accommodations, and schedule; processing honoraria; event food ordering and publicity)
• Participate in monthly meetings with staff supporting the Center for Global Languages, Literatures, and Cultures (CGLLC) and other units that are affiliated with the CGLLC; regularly update CGLLC staff about events organized by the four units
• During the summer months, provide light office support for faculty in the Department of Romance Languages, and the Department of German and Russian as needed.

Qualifications

• Associate’s degree or the equivalent combination of education and experience
• Excellent organizational skills with an ability to prioritize, organize and execute multiple tasks
• Proficiency with, or an ability to learn, technology including but not limited to Microsoft Excel, Google Suite, Adobe Acrobat, InDesign, Wordpress and DocFinity
• Ability to maintain confidentiality in regards to personnel and student information
• Demonstrated event planning and management experience
• Familiarity with foreign language learning and/or international education (preferred but not required)
• Ability to work collaboratively with others as well as independently

We will begin reviewing applications on May 9, 2022 and continue until the position is filled. Pay starts around $18/hr, commensurate with experience. Job band 18. Please visit https://staff-careers.williams.edu/ to apply with a resume and cover letter.

Hybrid on-site/remote work arrangements may be available after candidate becomes comfortable with the position, with approval for employees based in NY, MA, CT, or VT; subject to review and revision as policy evolves.


Conditions of Employment

Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable. COVID-19 vaccination with booster or approved exemption and participation in our testing program is required as a condition of employment at Williams.


Equal Employment Opportunity

Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at (413) 597-2681 or email at hr@williams.edu.