HR Payroll & Administrative Coordinator

The Center for Communication Programs is seeking an HR Payroll & Administrative Coordinator to serve as the primary contact for all Student, Casual and Limited work-related activity and file management. The position will also serve as an alternate for foreign office staff HR administrative duties.

Specific Duties & Responsibilities:

Payroll & Other Administrative Support

• Process timesheet entry for Student, Casual and Limited positions
• Research and respond to Payroll and other HR inquiries as appropriate
• First point of contact for compensation adjustment request emails to ensure all required documentation is included for HR Manager review
• First point of contact for all CCP staffing requisition paperwork submissions; reviewing to ensure all required paperwork is submitted and complete
• Responsible for developing, assisting and maintaining reference documentation/job aids for designated CCP HR positions; to be reviewed quarterly for any necessary updates
• SAP Analysis standard (monthly, per payroll or weekly), audit review and adhoc reporting; to include report set up, data entry, updating and maintenance
• Recordkeeping/File Management for physical/paper confidential (US and/or Foreign Office Staff) personnel files; to include but not limited to setup, scanning, filing, auditing, transitioning to electronic files and/or archiving
• Maintaing generic and JHU classified job description files for all CCP positions; filing to include job description folder as well as employee specific folders
• Maintain CV/Resume files for designated CCP staff; filing to include job description folder as well as employee specific folders
• Process standard SAP Internal Service Requests and e210 time reporting system updates for supervisor updates, address changes and any other as needed
• Track and send periodic HR email communications
• Assist HR Manager with administrative tasks as assigned may include but not limited to coordination, research, information tracking/tracking sheets, and filing
• Ensure proper handling of employment related documents
• First point of contact for reference requests for routing to appropriate respondent, Work Number or appropriate HR contact
• In Office Liaison as required to complete assigned projects and duties

Staffing Administration

• Complete pre-employment processes for Students such as determining student employment eligibility, submitting Student needs forms, required I-9s, and coordination of Federal Work Study (FWS) student process
• Complete pre-employment processes for Casual and Limited, such as review and submit requisitions forms and any other required pre-employment coordination
• Ensuring Student, Casual and Limited staff receive basic onboarding information, as needed
• Process all SAP (HRIS) Internal Service Requests and any other necessary position updates for Student, Casual and Limited staff
• Send regular staffing communication emails; weekly/as needed new hire report emails
• Review of job postings for accuracy after posting

Alternate HR Support

• Alternative support during absences of designated CCP HR positions duties
• Draft foreign Office staff contracts from approved templates in conjunction with the Payroll Coordinator; to include updating and proofreading of draft templates
• Assist and act a back-up for required OnBase data entry, review and tracking

Other

• All other duties as assigned

Minimum Qualifications (Mandatory):

• High School Diploma/GED
• Three (3) years of related administrative or payroll experience required
• Additional education may substitute for required experience, to the extent permitted by the JHU Equivalency Formula*

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

• Prior Human Resources related experience is preferred

• Prior experience with SAP preferred

Special Knowledge, Skills & Abilities:

• Requires exceptional communication skills and the ability to multi-task in a fast-paced environment
• Strong interpersonal and organizational skills, self-motivated, excellent written communications, solid grammar and proofreading skills
• Must be able to work independently, set priorities, maintain deadlines and possess judgment required to effectively communicate with faculty, staff and students at all levels
• Prior experience with Google Docs, preferred
• Expertise with MS Office, Excel, and Outlook preferred

Classified Title: Payroll Coordinator
Working Title: HR Payroll & Administrative Coordinator
Role/Level/Range: ATO 40/E/02/OE
Starting Hourly Pay Rate Range: $17.59 - $24.80/hr (commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:30AM - 5:00PM
Exempt Status: Non-Exempt
Location: JH at 111 Market Place
Department name: Ctr for Communication Programs CCP
Personnel area: School of Public Health

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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