Assistant Director, Personnel Administration (17801)

Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail.

Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work.

Learn more about American University by clicking here .

Summary/Objective

This position serves as the primary contact for Provost Office and VP Units (VPR, OGPS, ODLS, DOF and units under VPAA) for all personnel-related operating and administrative matters. This position is additionally responsible for financial and other data analysis, problem resolution, staff and faculty human resources issues, contract coordination, and other various personnel management issues. In consultation with the Sr. Director of Finance and Administration, the Assistant Director of Personnel Administration develops internal processes, procedures and related policies at the Academic Affairs level and implements University policies to further the strategic goals of the University. This position requires minimal supervision and self-direction.

Essential Functions

1. Personnel Management
   The incumbent serves as the primary contact for all personnel-related matters for the Provost office and VPs units and provides guidance on AU policies regarding personnel, financial and administrative matters as needed to all Academic Affair units.
2. Salary Budget Administration
   Reviews and analyzes personnel expenses against the Labor Distribution Report to ensure proper allocation of all payments including contract workers.
3. Financial Management & Process Improvement
   Assist with financial and budget administration for the Office of the Provost and VP units. Processes and tracks budget changes, journal entries, and financial accounting activities required by the Provost Office and VP units.
4. Other Duties as Assigned
   Other duties and responsibilities as assigned by the Sr. Director or VPAA.

Work Environment

• This position reports directly to the Sr. Director of Finance and Administration.
• This position includes a sphere of influence beyond the VPAA Team through assisting with the recruiting, hiring and onboarding of staff in Academic Affair units with special support for the VP Units.

Position Type/Expected Hours of Work

• Full Time
• Project Leader/Advisor B
• Exempt

Required Education and Experience

• Bachelor’s degree required or equivalent in work experience with progressive advancement in work history.
• Minimum of 5-7 years of budget and administrative experience with multiple department/program budgets and with senior or executive level management.
• Must be able to work independently and accurately and make reasoned decisions on short notice.
• Must be able to manage multiple tasks concurrently and adapt to changing priorities.
• Excellent managerial, analytical, and computer literacy skills required.
• Excellent oral and written communication skills required.

Preferred Education and Experience

• A bachelor's degree in human resources management, Business Administration, Accounting or a similar field.
• A minimum of 3 years experience as a personnel administrator.
• Excellent knowledge of HR management and recruiting best practices preferred.
• Must have flexibility and sound judgment with demonstrated adaptability.
• Must be able to handle confidential and sensitive information.
• Must be able to work well under pressure, in project teams, multi-task and prioritize work load.

Additional Eligibility Qualifications

• The successful candidate must be able to represent the Office of the Provost to internal customers and University Offices with a high degree of professionalism.
• Hiring offers for this position are contingent on successful completion of a background check.
• To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive .

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.Click here to learn about American University's unique benefit options .

Current American University Employees

If you are a current employee at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC