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University of Wisconsin-Stout
Wisconsin, United States
Salary Commensurate with experience
Posted Date
Apr 20, 2022

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Position Type
Administrative, Academic Affairs, International Programs, Other Academic Affairs
Employment Level
Employment Type
Full Time
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The University of Wisconsin-Stout is seeking an Assistant Director to lead study abroad/away initiatives and contribute to the mission of the Office of International Education. The primary role of the Assistant Director is to collaborate with students, faculty, and staff to enhance, develop and provide comprehensive management of study abroad/away programs.  The position reports to the Director of the Office of International Education.  The anticipated start date is July 1, 2022.  

ABOUT THE JOB:  International Programs Manager / AE083  


Minimum / Required

  • S. Citizen or U.S. Permanent Resident (per Federal Regulations)
  • Bachelor’s degree
  • Two years education abroad (study abroad/away) experience
  • Two years’ experience of study abroad/away CRM (Terra Dotta or equivalent), including ongoing maintenance, product reconfigurations and updates  

Highly Desired

  • Master’s degree
  • Supervisory experience
  • Experience developing and executing faculty-led and student exchange programs
  • Knowledge and experience advising F-1 and J-1 students and scholars 
  • Demonstrated advocacy and commitment to equity, diversity, and inclusion 
  • Demonstrated strong attention to detail and organization, successful collaboration with internal and external stakeholders, and progression in responsibility  


Essential Functions:

40% Administration of Study Abroad/Away Programs

  • Provides leadership for study abroad/away programming initiatives and engages in strategic planning goals set by the Office of International Education and UW-Stout.
  • Manages the study abroad/away program portfolio and assigns student and staff responsibilities to ensure program quality, student success and enrollment goals.
  • Develops and evaluates best practices for all study abroad/away programs as it relates to policy, procedures, and enrollment practices. Annually reviews each program to ensure compliance with policies.
  • Hires and trains student staff and leads training activities for Education Abroad.
  • Designs and implements program-wide evaluations, including collecting and analyzing quantitative and qualitative reports.
  • Oversees all program contracts and agreements with overseas partner institutions.
  • Provides website administration and maintenance of online content, including the education abroad general landing page and non-traditional web-based programs, applications, and events (e.g., virtual fairs, info sessions, advising, etc.).
  • Responsible for study abroad/away budget forecasting in collaboration with the OIE Financial Specialist.
  • Provides ongoing maintenance, including product reconfigurations and updates, of study abroad CRM (Terra Dotta).
  • Oversees marketing strategies and initiatives for all study abroad/away programming.
  • Reports official data for the university including the Open Doors and IIE Annual Reports.
  • Organizes and oversees Education Abroad campus promotional events.
  • Develops and implements faculty leader training and orientation sessions.
  • Collaborates with Risk Management to develop and implement a risk management plan for all outbound programs and make recommendations for policies and procedures for students, faculty, and staff. Provide 24/7 emergency assistance for faculty-led programs.

25% Program Development

  • Manages the development of faculty-led program proposals and administers the application process, budget monitoring, and program evaluations. Ensures program compliance with Higher Learning Commission (HLC) and UW System policies.
  • Collaborates with academic department stakeholders on the development and implementation of Education Abroad programs including semester & short-term faculty-led programs, co-ops, internships, and new partnerships.
  • Represents the university to international partners through the development and collaboration of Education Abroad programming, on-campus and overseas site visits and other communications.
  • Identifies and leads public and private grant-funded opportunities.
  • Identifies and vets potential external partner universities and organizations.  

25% Student Outreach and Advising

  • Manages study abroad/away program recruitment efforts including marketing and publicity.
  • Tracks students’ applications in the program using Terra Dotta, ensures applications are complete, coordinates review of academic and behavioral standing.
  • Advises students on Education Abroad program offerings, passport and visa procedures and scholarship opportunities.
  • Oversees pre-departure orientation for outbound participants.
  • Coordinates administrative processes with university units including Student Business Services, Registration and Records, Safety and Risk Management, and Dean of Students.
  • Serves as a resource for university stakeholders regarding comparative education including evaluation of foreign education systems and curricula.
  • Responds to concerns from students, parents, and other stakeholders.

10% Miscellaneous

  • Supports overall goals and mission of the Office of International Education.
  • Serves as a Designated School Official (DSO) and Alternate Responsible Officer (ARO) for F-1 and J-1 international students and scholars, assisting with SEVIS registration, travel, and employment authorization requests.
  • Other duties as assigned.


The Office of International Education endeavors to:

  • Advance education abroad opportunities that encompass experiential, innovative, and career-focused learning for the UW-Stout community.
  • Cultivate institutional partnerships to foster global experiences for all UW-Stout stakeholders.
  • Diversify our campus population through mindful recruitment of international students.
  • Provide quality support services to international students, visiting scholars, and guests.
  • Advance initiatives that foster intercultural and global competencies for students, faculty, staff and the local community.
  • Provide quality English as a Second Language courses and support to facilitate international student success.


University of Wisconsin-Stout prepares lifelong learners, ethical leaders and responsible citizens in an equitable, inclusive, and sustainable environment through collaborative career-focused programs that integrate applied learning, theory and research.  UW-Stout is committed to developing an inclusive community that fosters a rich, dynamic, and collaborative environment in which to work and grow, celebrating the diversity of individual perspectives and experiences.  

A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.    

UW-Stout offers 47 undergraduate and 23 graduate degrees, including 21 masters and 2 advanced degrees. The current enrollment is approximately 8,000 students.  

UW-Stout is committed to investing in and ensuring access to equitable, diverse, and inclusive learning, student living, and work environments that reflect our regional and global connections.   

The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry and encourages collaboration within and across disciplines and professions.   

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit:  

Facts and data about the university:


Competitive salary commensurate with qualifications and experience.  The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.  

All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.  

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources team.  Employment is also contingent upon the final candidate passing a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.  

Official transcripts required at time of hire.  

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.   

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:  

To apply, go to: 

To ensure consideration complete applications must be submitted online by Wednesday, April 27, 2022. Accepting applications until position is filled.  

Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.  

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.  

Required application materials:

  1. Cover letter*
  2. Curriculum vitae or resume
  3. Names and contact information for a minimum of three (3) professional references  

* Include a statement (4-6 sentences) regarding how you would foster a climate of equity, diversity, and inclusion in this position. Please also use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.  

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:  

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.  

For questions regarding this position or recruitment, please contact:

Search Chair: Danielle Clarizio


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator:  Patti Kahler


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