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Administrative Assistant - Business Office, #47971

St. Charles Community College
Missouri, United States
Salary Commensurate with experience
Posted Date
Apr 20, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Full Time
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St. Charles Community College is located just west of St. Louis, in the heart of growing St. Charles County. At St. Charles Community College, we have a passion for student success. We serve a growing diverse student population, and we are committed to increasing the diversity of our faculty and staff who will help prepare our students for a global society. Qualified candidates will have demonstrated success in serving diverse student populations.

We are seeking a full-time Administrative Assistant who will provide administrative assistance for the Vice President of Administrative Services/Chief Information Officer.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Manages Vice President's and Chief Information Officer's calendar and schedules appointments & meetings.

  • Greets visitors and provides information to students, faculty, staff, & visitors.

  • Screens incoming calls and correspondence and responds independently when possible.

  • Prepares memos outlining and explaining procedures and policies.

  • Arranges programs, events, and meetings, including the scheduling of meeting rooms that are within the Vice President's and CIO's scope of responsibilities.

  • Prepares committee, task force and other meeting agendas. Attends meetings and records minutes.

  • Prepares correspondence, reports, and other complex documents.

  • Creates and maintains documents, spreadsheet files and other data.

  • Prepares reports and contracts.

  • Assists with special projects and related administrative support duties.

  • Accesses the institutional ERP and other data systems to run reports and enter data.

  • Assists in the creation and maintenance of web pages and portal pages as assigned.

  • Arranges complex and detailed travel plans, as needed.

  • Handles confidential materials as needed.

  • Other duties may be assigned.

Minimum Qualifications:

  • Associate's degree or equivalent from two-year college, or
  • Technical school and one year of office experience, or
  • High School diploma or equivalent and three years related experience, or
  • Equivalent combination of education and experience

St. Charles Community College is an Equal Opportunity Employer.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

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