Academic Assistant, Mathematics

Academic Assistant, Mathematics

Job No: 497027
Position Type: full-time
Location: Lewisburg, PA
Categories: Other, Clerical / Support, Academic Affairs

Bucknell University seeks an Academic Assistant to provides essential support to faculty in the Department of Mathematics. The Academic Assistant is responsible for broad oversight in administering the department including clerical, student support and faculty coordination duties including events and special projects. This position reports to the faculty Department Chair and works under the coordination of the Lead Academic Assistant.

Job Duties:
● Provides administrative support overseeing daily operations of the department including purchasing supplies and maintaining inventory, processing purchase orders, maintaining confidential records, assembling course materials, modifying course catalog, and preparing brochures and other department related tasks. Serves as the department's key coordinator.
● Serves as the main point of contact for operations of the department both internally and externally to the University including relevant policies and procedures. Demonstrates exceptional customer service skills such as tact, professionalism, teamwork and friendliness.
● Coordinates special events for the department including symposia, conferences, field trips, performances, etc. Arranges student and guest speaker travel; processes honorariums. Coordinates preparation, setup and logistics for these events/functions.
● Administers the department/unit's budget, including monitoring and tracking expenses for items paid and pending payment, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development. Ensures accuracy and compliance with approved budget. Processes purchase orders, check requisitions, and travel advances.
● Arranges and processes payroll records and stipends for students and assistants working for the department.
● Assists with faculty orientation and office set up. Assists with tenure reviews (and others as necessary to department and college) including, but not limited to, coordination of student and DRC comments.
● Responsible for the administrative support for faculty recruitment search procedures, including travel arrangements and schedules for interviews. Serves as the liaison with Human Resources in searches.
● Plans own workload, prioritizing key tasks, and ensures the appropriate allocation of time and effort to proactively achieve the required results while working independently.
● Supports accreditation and assessment reviews.
● Performs all duties and responsibilities using current processes, applications, and technology.

Department Specific Duties:
● Organizes and orchestrates all mathematical competitions for primary and secondary school students hosted by the department.
● Connects tutors with clients for Lewisburg residents and Bucknell students.
● Assists with implementation of department assessment plan.
● Coordinates hiring of students who support the academic mission of the department.
● Coordinates with publishers and the University bookstore to ensure faculty and student access to necessary course materials.
● Processes reimbursements for faculty and student travel.

Minimum Qualifications:
● High school diploma/GED and two to three years of administrative/office experience
● Computer and software knowledge including word processing, spreadsheet, email and calendaring applications
● Strong written and verbal communication skills
● Exceptional customer service skills, strong attention to detail and ability to prioritize deadlines and successfully manage multiple priorities.
● Ability to handle sensitive confidential information in a responsible and appropriate manner
● Proactive approach to projects, problem solving, communication needs, and planning
● Must be able to work independently as well as in a team environment
● Demonstrated ability to positively interact with a wide range of individuals and a commitment to diversity and inclusiveness
● Ability to adapt to the ever-changing needs of an educational environment (new technology, policies, personnel, procedures, etc) including the willingness to develop and apply new skills

Physical Demands:
-Ability to lift and carry up to 25 lbs
-Must be able to remain in a stationary position for extended periods of time.Sit at computer and use mouse and keyboard for long periods of time.
-Must be able to move about the office to access file cabinets and office machinery such as copiers and printers.
-Work in a demanding environment with multiple competing deadlines and frequent interruptions.

Work Type:
This is a full-time, 12-month, 35-hour per week, non-exempt, benefits eligible position.

Application Instructions:
Interested candidates should submit a cover letter and resume through Bucknelll's career site (careers.bucknell.edu). Review of applications will begin on May 31, 2022 and continue until the position is filled.


To apply, visit https://careers.bucknell.edu/en-us/job/497027/academic-assistant-mathematics jeid-5d6d0109da6d884fb5345bd52d9640c6