Research Integrity Administrative Coordinator

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Posted Date
Apr 18, 2022

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Position Type
Administrative, Academic Affairs, Research Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Administrative
Employment Type
Full Time

The Division of Research Integrity (RI) occupies a unique position in the School of Medicine (SOM). RI manages investigations into allegations of research misconduct and oversees proceedings of professional misconduct for tenured faculty. The Sr. Administrative Coordinator provides high-level and complex administrative support to the RI staff and reports to the Director of RI.

The Sr. Administrative Coordinator will manage work flow within the office. When necessary, the Sr. Administrative Coordinator will coordinate efforts to obtain, collect and maintain original materials for research integrity investigations and act as the initial point of contact. He/she will exercise independent judgment to ensure that investigative matters proceed on schedule and that the administrative day-to-day responsibilities of the RI Division are addressed in an appropriate and timely manner. These responsibilities include, but are not limited to, organizing and helping in the initial sequestration of data from various locations and departments or divisions within the SOM, management of materials collected, compilation and maintenance of systems for data organization, cataloging sequestered data, scheduling critical and often confidential meetings that involve multiple participants, maintaining intricate calendars, routine correspondence, and special projects as assigned

Specific Duties & Responsibilities:

  • Coordinating and performing administrative duties for several team members, providing confidential document gathering, management and support, assisting with project activities and maintaining a high level of detail.
  • Analyze/optimize operating practices such as record keeping systems, forms control, creating new systems or revising established procedures.
  • Represent the department as appropriate in communicating professionally with faculty, administrators, staff, and external contacts to respond to questions, resolve administrative problems and issues, and gather data as needed.
  • Interpret operating policies of the University and the Hospital.
  • Exercise independent judgment in the resolution of administrative problems.
  • Work closely with our administration team to carry out the administrative tasks necessary for smooth operation of projects.
  • Locate and compile information and format reports, graphs, tables, records and other sources of information to be used as exhibits to written reports and as presentations.
  • Assemble and categorize facts and figures for written computation and calculations.
  • Assist with planning annual educational program.
  • Operate personal computer to access e-mail, electronic calendars, and other basic office support software.
  • Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
  • Maintain staff’s calendar, projects, and appointment management.
  • Edit and convert graphic images to proper format for inclusion in a presentation and/or manuscript.

This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties, as assigned.

Minimum Qualifications (Mandatory):

High School Diploma/GED.

Five (5) years of progressively responsible administrative experience.

Additional education may substitute for some experience to the extent permitted by the JHU equivalency formula. * JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *

Preferred Qualifications:

Associates or Bachelor’s degree in paralegal studies, or equivalent experience.

Experience in an academic medical institution, research environment, or research affairs office.

Special Knowledge, Skills, and Abilities:

The candidate must be very well organized, able to handle multiple tasks simultaneously, often involving sensitive information, with attention to detail and professionalism.

  • Must be able to independently develop and manage complex and key administrative projects.
  • Excellent accuracy, proofreading skills, interpersonal, written, and verbal skills required.
  • Proficiency in Microsoft Office Suite, including Word, Access, Excel, PowerPoint, and Outlook required.

Classified Title: Sr. Administrative Coordinator
Working Title: Research Integrity Administrative Coordinator
Role/Level/Range: ATO 40/E/03/OF
Starting Hourly Pay Rate Range: $20.02 - $27.51/ / Commensurate with Experience
Employee group: Full Time
Schedule: M-F/8:30a-5:00p
Exempt Status: Non-Exempt
Location: 23-MD:JH Downtown Center
Department name: 10002695-SOM Admin Policy Coordination Office
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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